Feb 3,2009 Finance

Agenda                    Minutes
 
4.1 Public Art Projects, exclusion from Moratorium
 
Ms. C. Rohde presented a summary of the report. Committee members asked questions for clarification.
 
Moved, seconded and CARRIED
THAT the following public art projects be excluded from the moratorium:
 
$13,500 New Recreation Centre Goalie Mask  Display
$450 Morse Code Signage for Rocky Point Park
$10,000 Program Management.
 
Moved, seconded and CARRIED
THAT staff proceed with the $1,785 Moody Street Planter project.
 
Moved, seconded and DEFEATED
That $6,000 be approved for the Youth Focus Committee to complete mural at the SK8 Park in time for Youth Week.
Voting against: Councillors Lahti, Clay, Dilworth, Elliott, Nuttall,and Rockwell, Mayor J. Trasolini, Mr. J. Dalton, Mr. M. Price,and Ms. J. Weston.
 
4.2 Systems and Technology Reserve

Mr. M. Roberts presented background information and summarized the report. The Committee was in agreement with the reserve as proposed.

4.3 Sanitation Utility Reserve

Mr. M. Roberts presented background information. The Committee was in agreement with the reserve as proposed.

5.1 Adaptive Street Lighting, Pilot Project
 
Moved, seconded and CARRIED
THAT the City proceeds with the BC Hydro Adaptive Street  Light Study with DMD & Associates;
with DMD & Associates;
AND THAT staff complete a formal agreement with BC Hydro to fully reimburse the city for the study cost of $20,000.

5.2 2009 Operating Plan Review

The Committee considered the 2009 Operating Budget Executive Summary. Mr. M. Roberts presented an overview and noted that at the current point in budget deliberations, the proposed level of tax rate increase was 4.95%. Mr. Roberts highlighted and explained many items listed in the Executive Summary. Committee members asked questions for clarification and discussion ensued regarding certain aspects of the budget information that was presented in the summary.
 
The Committee requested the following follow-up action:
report offsetting items that do not have a tax impact beside or near the related expenses
report back with the budget increase separating the Police Department budget
report back with the budget including all items that are not optional
report back regarding the Fire Department training and overtime budget requirements.
 
5.3 Funding of Projects from 215A General Amenties Reserve
Mr. M. Roberts presented a summary of the report. It was explained that since the Onni Hotel was not proceeding, 215A development levies will not be received as initially planned to fund two projects and that  alternate funding would be required since expenditures have been incurred. The Committee agreed that the two projects that were previously to be funded by the 215A General Amenities Reserve would be funded as follows:
4 street lights at Guildford Way and Balmoral - funded by the Unallocated Operating Reserve
the Sanitary 600mm Trunk Forcemain, Phase 2 - funded by the Sewer Reserve.
 
5.4 2009 Budget Townhall Meeting Dates

It was agreed that the Budget Town Hall Meeting would be held on Wednesday, March 4, 2009.

6.1 Policy Update
 
An e-mail dated January 28, 2009 regarding Policy Updates and excerpt from the Corporate Policy Manual Travel and Expense Policy was received for information.