Mar 3,2009 Finance
Agenda Minutes
The Committee considered a report dated February 23, 2009 submitted by the Finance Division, Corporate Services Department entitled, “2009 Grants to Organizations Requests”.
The Committee conducted an item-by-item review of each request.
Moved, seconded and CARRIED
THAT the grant request in the amount of $25,000 from the 2009 World Police & Fire Games be declined.
Moved, seconded and CARRIED
THAT the grant request in the amount of $3,000 from Big Brothers of Greater Vancouver be declined.
Prior to consideration of the grant request from Crossroads Hospice Society, Councillor Dilworth declared a conflict of interest as she was President of the Crossroads Hospice Society and left the meeting at 5:10 pm.
Moved, seconded and CARRIED
THAT an in-kind contribution of $5,000 for maintenance of plants and shrubs for the Crossroads Hospice Society’s Labyrinth Healing Garden be approved.
Councillor Dilworth returned to meeting 5:15 pm.
Moved, seconded and CARRIED
THAT the grant request from the Heritage Woods Secondary School in the amount of $300 be declined.
Voting Against: Mayor Trasolini, Councillor Elliott
Moved, seconded and CARRIED
That the grant request from the Metro Vancouver Housing Corporation in the amount of $8,000 consisting of cash and in-kind donations be declined.
Moved, seconded and CARRIED
THAT the grant request from the Kyle Centre Fencing Club not be approved but that their request be forwarded to Council for consideration of a fee waiver for use of the gymnasium in the Recreation Complex for their 2009 tournament.
Moved, seconded and CARRIED
THAT the grant request from the Port Moody Ecological Society in the amount of $5,500 be approved.
Voting Against: Councillor Rockwell
Moved, seconded and CARRIED
THAT a grant in the amount of $600 to Port Moody Secondary School be approved.
Voting Against: Councillors Clay and Elliott
Moved, seconded and CARRIED
THAT the grant request from the Port Moody Senior Secondary School DRY GRAD in the amount of $300 be declined.
Voting Against: Councillor Elliott
Moved, seconded and CARRIED
THAT a grant in the amount of $1,022 to the POCOMO Meals on Wheels Society be approved.
Moved, seconded and CARRIED
THAT an in-kind contribution of $300 for tents and tables be granted to the Vancouver Area Cycling Coalition for Bike to Work Week.
Moved, seconded and CARRIED
THAT the grant request from Teens Transforming the Community & Amnesty International of Port Moody Secondary School in the amount of $400 be declined.
Voting Against: Councillor Elliott
Moved, seconded and DEFEATED
THAT a grant in the amount of $9,400 to the Port Moody Senior Housing Society be approved.
Voting Against: Councillors Clay, Dilworth, Elliott, Lahti and Rockwell
The committee discussed the issue of the inequity of residents residing in the Legion Manor in one bedroom accommodations being charged the same utility rate as a single family residence and what possible short and long terms solutions there may be to resolve this inequity.
Moved, seconded and CARRIED
THAT the City return the water utility payment received from the Port Moody Senior Housing Society and communicate with them that a new rate and billing will be forthcoming of which they will be informed in due time.
Staff was directed to subsidize the Port Moody Senior Housing Society’s water utility bill adjustment this year by taking the required funds from water reserves and to report back with further information on the costs to establish water metering for the Port Moody Senior Housing Society and information to establish an appropriate water program and utility rate.
Moved, seconded and DEFEATED
THAT a grant in the amount of $3,000 to the Golden Spike Days Society be approved.
Voting Against: Councillors Dilworth, Lahti, Rockwell, Michael Price and Jenni Weston
The committee discussed the issue of determining what constitutes in-kind donations and the City Manager proposed that the corporate leadership team investigate the issue and propose definitions and processes to better highlight these costs.
Moved, seconded and CARRIED
THAT the 2009 Conventions, Dues & Activities Budget report, dated February 24, 2009, from the Deputy Director of Finance & IT be received for information.
Moved, seconded and CARRIED
THAT the Community Services Department report dated February 23, 2009 on Golden Spike Days funding support be received for information;
AND THAT staff report back to the Finance Committee with a revised report outlining the full extent of the city’s financial support for Golden Spike Days, following which, the councillor representative to the Golden Spike Days Society be directed to provide the report to the Golden Spike Days Society for information.