June 28,2011 Regular Council
Committee of the Whole
Report: Environmental Protection Committee dated June 21, 2011 File: 0360-20-11
Moved, seconded and CARRIED
THAT the draft letter attached to the June 21, 2011 report from the Environmental Protection Committee requesting the development of a contingency plan for the Coquitlam Waste Transfer Station be endorsed for signature by the Mayor.
Regular Council Meeting
2. Public Input
Jim Mattson, Port Moody, representing the Port Moody Ecological Society, Burrard Inlet Marine Enhancement Society and Burke Mountain Naturalists congratulated Mayor and Council on the 2010 Annual Report. He also expressed concern over the location of the fire hall and the use of the land once the new fire hall is built. He noted that he is in favour of the proposed new location but is concerned about development of the old site as it is close to salmon rearing habitat and would like to see the land retained for some future City use.
Roberts Simons, Port Moody, spoke in regard to the Fire Hall #1 Replacement Task Force recommendations. He noted that he is in favour of the replacement of the fire hall due to issues with current structure. He noted that it was his understanding that the site, size and plan for the building were included in question for referendum and questioned why the building brought forward at that time was 20% larger. He questioned what changes or compromises in the new plan might affect service or operations delivery expectations. He questioned what would happen with the current building as there did not appear to be funds included in the plan for decommissioning or demolishing the building. He noted that he was concerned that the old building will be left for vandalism and vagrancy. He questioned if there was a range in cost estimated for the new design as in the previous design. He also noted a funding change from the original plan and questioned how the Tangible Capital Asset Reserve would be replenished after the project was completed.
PowerPoint Presentation
Delegation Application dated June 1, 2011 File: 0230-01
Andrew Danneffel, President of the Port Moody Arts Centre provided a presentation on recent and upcoming activities at the Centre and thanked Council for their ongoing support.
4.1 Regular Council Minutes
Moved, seconded and CARRIED
THAT the minutes of the Regular Council meeting held Tuesday, June 14, 2011 be adopted.
Report of the Public Hearing held June 14, 2011
File: 6700-20-94 / BL2889
Moved, seconded and CARRIED
THAT the report of the Public Hearing on Bylaw 2889, held Tuesday, June 14, 2011 be received.
PowerPoint Presentation
Annual report distributed under separate cover.
File: 1405-04
Annual Report available at the Legislative Services counter, at the Council meeting and online
here A presentation featuring the highlights of the 2010 Annual Report was provided by the Communications Advisor.
The Mayor called for comments from the public on the Annual Report and none were received.
The Mayor presented the Canadian Award for Financial Reporting for the year ending December 31, 2009 to Finance Division staff.
Moved, seconded and CARRIED
THAT the 2010 Annual Report be approved.
Bylaw 2894 File: 7710-01 / BL2894
"Parks and Community Facilities Rules and Regulations Bylaw, No. 2894, 2011", a bylaw to make rules and regulations toensure the best use of parks, recreation and community facilities and to empower officials defined in the bylaw to carry out the intent of the bylaw.
Moved, seconded and CARRIED
THAT Bylaw No. 2894 be now adopted.
Amending Bylaw 2895 File: 0480-175-06 / BL2895
"Water Shortage Response Plan Bylaw, No. 2657, Amendment Bylaw No. 1, 2895", a housekeeping and amending bylaw to incorporate the changes to the Greater Vancouver Water District (GVWD) approved Water Shortage Response Plan.
Councillor Lahti left the meeting at 7:36 p.m.
Moved, seconded and CARRIED
THAT Bylaw No. 2895 be now adopted.
Councillor Lahti returned to the meeting at 7:40 p.m.
Amending Bylaw 2898 File: 3900-01
"City of Port Moody Sign Bylaw No. 2403, 1998, Amendment Bylaw, 2011, No. 2898", a housekeeping and amending bylaw to address sandwich board signs.
Moved, seconded and CARRIED
THAT the third reading of Bylaw 2898 be rescinded.
Voting against: Councillor Clay.
Moved, seconded and CARRIED
THAT Bylaw 2898 be amended at third reading by adding a section 2.15 as follows:
"2.15 By deleting ‘two’ in Section 13.10(g) and replacing it with ‘four’ therefor."
Voting against: Councillor Clay.
Moved, seconded and CARRIED
THAT Bylaw 2898 be now read a third time as amended.
Voting against: Councillor Clay.
Bylaw 2896
File: BL2896
"City of Port Moody Municipal Ticket Information Utilization Bylaw, 2011, No. 2896" a bylaw to replace the previous MTI Bylaw and numerous amendments.
Moved, seconded and CARRIED
THAT Bylaw No. 2896 be now adopted.
Bylaw 2897 File: 4200-32
"General Local Government Election Bylaw, 2011, No. 2897" a bylaw to provide for the conduct of local government elections.
Moved, seconded and CARRIED
THAT Bylaw No. 2897 be now adopted.
PowerPoint Presentation
Report: Fire Hall #1 Replacement Task Force dated June 28, 2011 File: 0760-20-25
Moved and seconded
THAT Council adopt Bylaw No. 2878, the Fire Hall #1 Construction Project Loan Authorization Bylaw;
THAT staff be authorized to borrow $6 million in the Spring 2012 bond issue of the Municipal Financing Authority and no more than $3 million in the Fall 2012 bond issue of the Municipal Financing Authority for the purpose of constructing a new Fire Hall #1 as proposed in the Task Force report dated June 28, 2011;
THAT Council consider using a portion of the "Visible Public Art" component of the Cultural Capitals grant towards the construction of an exhibit to house the antique fire truck if the funding is received and if deemed necessary;
THAT staff be authorized to retain an experienced construction Project Manager for a period of up to 24 months effective immediately;
AND THAT staff proceed expeditiously with the selection of a detailed design consulting team and independent cost consultant and report back to Council on a quarterly basis on the progress of the project.
Separation of the motion was requested.
The question on the first paragraph of the motion was put and CARRIED.
The question on the second paragraph of the motion was put and CARRIED.
Voting against: Councillors Dilworth, Clay and Elliott
The question on the third paragraph of the motion was put and CARRIED.
Voting against: Councillors Dilworth, Clay and Elliott
The question on the fourth paragraph of the motion was put and CARRIED.
Voting against: Councillors Dilworth and Elliott
The question on the fifth paragraph of the motion was put and CARRIED.
Voting against: Councillor Dilworth
Bylaw 2878
Reconsideration deferred from May 10, 2011 Regular Council meeting:
THAT the decision of the April 26, 2011 Regular Council meeting on the adoption of "City of Port Moody Fire Hall #1 Construction Project Loan Authorization Bylaw, 2010, No. 2878" be reconsidered; and
THAT consideration of adoption of the bylaw be deferred until after Council receives the Fire Hall #1 Replacement Task Force report on June 28, 2011
Moved, seconded and CARRIED
THAT Bylaw No. 2878 be now adopted.
Report: Corporate Services – Finance Division dated June 14, 2011 File: 1700-03/ BL2886
"Financial Plan Bylaw, 2010, Bylaw No. 2842, Amendment Bylaw No. 1, 2011, No. 2886" a bylaw to amend the Financial Plan for 2010 to 2014.
Moved, seconded and CARRIED
THAT Bylaw No. 2886 be now read a first time.
Moved, seconded and CARRIED
THAT Bylaw No. 2886 be now read a second time.
Moved, seconded and CARRIED
THAT Bylaw No. 2886 be now read a third time.
Report: Legislative Services Department dated June 21, 2011 File: BL2899
"Columbia Street Road Closing Bylaw, 2011, No. 2899" a road closing bylaw to facilitate a property sale approved by Council.
Moved, seconded and CARRIED
THAT Bylaw No. 2899 be now read a first time.
Moved, seconded and CARRIED
THAT Bylaw No. 2899 be now read a second time.
Moved, seconded and CARRIED
THAT Bylaw No. 2899 be now read a third time.
Report: Cultural Services – Community Services dated June 20, 2011 File: 7715-02
Moved, seconded and CARRIED
THAT staff submit the 2013 Cultural Capitals of Canada application to Heritage Canada by June 30, 2011.
Report: Community Services dated June 14, 2011 File: 5920-01
Moved, seconded and CARRIED
THAT the Artificial Turf Field Reserve and User Fees report dated June 14, 2011 be received for information.
5.3 Solid Waste - Large Item Collection
Report: Development Services – Operations Division dated June 17, 2011 File: 5360-01
Moved, seconded and CARRIED
THAT the Fees Bylaw 2892 be abandoned.
THAT staff enter into an agreement with Smithrite Disposal to provide a full-service large item collection program for a period of 16 months which includes call taking, collection and disposal of large items from residential households within Port Moody, billing for services and the collection of receivables;
AND THAT staff provide ongoing communications to advise residents of the service available through Smithrite Disposal;
AND THAT staff work with the contractor to renew the initial Agreement on an annual basis.
Report: Community Services dated June 20, 2011 File: 5810-01
Moved, seconded and CARRIED
THAT the report from Community Services dated June 20, 2011 be received.
Voting against: Councillor Dilworth
Moved, seconded and DEFEATED
THAT a railing for the Love Locks initiative be installed at Rocky Point Park close to the Boat House Restaurant;
AND THAT the budget request for $4,000 for the Love Locks initiative be forwarded to Finance Committee for review and approval.
Voting against: Councillors Rockwell, Lahti, Elliott and Nuttall
Report: Corporate Services – Finance Division dated June 21, 2011 File: 1830-03
Moved, seconded and CARRIED
THAT Council approve the 2010 Statement of Financial Information.
7.1 Committee of the Whole Meeting
Moved, seconded and CARRIED
THAT the resolutions of the Committee of the Whole meeting of June 28, 2011 be endorsed as above.
7.2 Resolutions of Finance Committee
Moved and seconded
THAT the following resolutions of the Finance Committee meeting of June 21, 2011 be approved as follows:
THAT a Library Investment Trust Account be established which will earn interest based on the City’s investment yield for its entire portfolio.
THAT the 2010 budget amendments, as outlined in the Manager of Finance report dated June 3rd , 2011 be incorporated in an amended 2010 Financial Plan Bylaw and be brought forward to Council for adoption.
THAT the 2012 Budget Planning Process and Timeline as presented in the 2012 Financial Plan Guidelines be approved, with the caveat that if it is possible for staff to provide information faster than as outlined, that that be done.
THAT staff prepare a 2012 budget based on the 2011 services budgeted for and delivered, at a resource and service level equal to 2011, adding on only contractual, inflationary or other costs associated with the delivery of the 2011 service (e.g. new roads, parks or infrastructure coming on line in 2012).
THAT the 2012 Financial Plan Guidelines be approved.
Separation of the motion was requested.
The question on the first paragraph of the motion was put and CARRIED.
The question on the second paragraph of the motion was put and CARRIED.
The question on the third paragraph of the motion was put and CARRIED.
Voting against: Councillor Clay
The question on the fourth paragraph of the motion was put and CARRIED.
Voting against: Councillor Clay
The question on the fifth paragraph of the motion was put and CARRIED.
Voting against: Councillor Clay
10. Public Input
Barbara Junker, Port Moody, thanked the Fire Hall #1 Replacement Task Force for their work on the report and noted that she supports Council’s decision.
Janice Woodrow, Port Moody, requested that Council consider placing the new fire hall at the current Works Yard location and requested that the fire truck sirens not be put on so close to the intersection.
Robert Simons, Port Moody, questioned if the old fire hall will be decommissioned and suggested that the current or future Council address the old fire hall site so that it not become unsightly.