Sep 13,2011 Regular Council
Regular Council
3.1 Solid Waste Association of North America - SWANA Award
File: 0290-03
The Acting City Manager, Supervisor Solid Waste and Common Services and the Communications Manager presented the Bronze Award received by the city at the recent Solid Waste Association of North America conference to Acting Mayor Elliott.
PowerPoint Presentation
Delegation Request: Fraser Health Authority dated May 9, 2011
Information Package provided by Fraser Health Authority
File: 0500-01
Community Health Specialist Ruth Hellerud-Brown, Executive Director Valerie Spurrell and Medical Health Officer Dr. Larry Gustafson presented on Fraser Health’s Healthy Communities Initiative.
PowerPoint Presentation
Delegation Request: Port Moody Arts Centre dated August 18, 2011
File: 0230-01
Jane Matthews, Executive Director of the Port Moody Arts Centre provided an overview of the events, performances and activities planned for the 2011 Port Moody Festival of the Arts.
3.4 BC Intersection Safety Camera Program
Gord Couling, Regional Road Safety Representative from ICBC presented on the Intersection Safety Camera Program.
4.1 Council Minutes
Moved, seconded and CARRIED
THAT the minutes of the Regular Council meeting held Tuesday, July 26, 2011 be adopted.
Report: Corporate Services Department dated September 13, 2011
File: 0822-01/ BL2878
Moved, seconded and CARRIED
THAT Council approve borrowing from the Municipal Finance Authority of British Columbia, as part of the 2012 Spring Borrowing Session, $6 Million Dollars ($6,000,000) as authorized through the City of Port Moody Fire Hall #1 Construction Project Loan Authorization Bylaw, 2010, No. 2878, and that the Greater Vancouver Regional District be requested to consent to the City of Port Moody’s borrowing over a thirty (30) year term and include the borrowing in their Security Issuing Bylaw.
Report: Corporate Services – Finance Division dated September 2, 2011
File: 1700-03/ BL2907
“Financial Plan Bylaw, 2011, Bylaw No. 2890, Amendment Bylaw No. 1, 2011, No. 2907”
Moved, seconded and CARRIED
THAT Bylaw No. 2907 be now read a first time.
Moved, seconded and CARRIED
THAT Bylaw No. 2907 be now read a second time.
Moved, seconded and CARRIED
THAT Bylaw No. 2907 be now read a third time.
File: 6700-20-95 / BL2901
“City of Port Moody Smoking Regulation Bylaw No. 2773, 2008, Amendment Bylaw, 2011, No. 2901” to add a definition of “smoking club” and to update the bylaw section which outlines where smoking is prohibited and adding ventilation requirements for smoking clubs, in addition to housekeeping amendments.
Moved, seconded and CARRIED
THAT Bylaw No. 2901 be now adopted.
File: 6700-20-95 / BL 2902
“City of Port Moody Fees Bylaw No. 2857, 2010, Amendment Bylaw, 2011, No. 2902” an amending bylaw to add “smoking club” to the Fees Bylaw.
Moved, seconded and CARRIED
THAT Bylaw No. 2902 be now adopted.
Report: Legislative Services dated July 29, 2011
File: 3010-04 / BL2905
“City of Port Moody Fees Bylaw No. 2857, Amendment Bylaw, No. 2, 2011, No. 2905” an amending bylaw to add administrative fees for Encroachment Agreements.
Moved, seconded and CARRIED
THAT Bylaw No. 2905 be now read a first time.
Moved, seconded and CARRIED
THAT Bylaw No. 2905 be now read a second time.
Moved, seconded and CARRIED
THAT Bylaw No. 2905 be now read a third time.
Report: Development Services – Planning dated August 31, 2011
File: 3090-20-96
Moved, seconded and CARRIED
THAT Development Variance Permit No. 2011-96 be issued subject to the submission of all required fees and securities and final plans to the satisfaction of staff and that the Mayor and Clerk be authorized to execute the necessary legal documents required in support of this application.
Report: Sustainability Staff Team dated August 18, 2011
File: 0620-30-01
Moved, seconded and CARRIED
THAT staff continue to implement the plan’s action items and initiatives and integrate them into City operations;
THAT staff continue to update the CSP based on best practices and any decisions by Council that have a bearing on the plan;
THAT public feedback specific to energy and emissions reduction measures, update the draft CEEP and report back to Council in October with a recommendation for endorsement of the CEEP;
THAT any budgetary items related to the plan be brought forward during the regular budgeting process; and
THAT an annual update of the CSP be provided to Council and posted on the City’s website.
Moved, seconded and CARRIED
THAT staff work toward enhanced promotion and incentive ideas to encourage residents to engage in the Community Sustainability Plan process.
Report: Development Services dated September 13, 2011
File: 0760-20-26
Moved, seconded and CARRIED
THAT the Project Steering Committee and staff continue with the current implementation and process proposed and with the appointment of the project consultant team.
Moved, seconded and CARRIED
THAT Council approves the Design Brief, dated September 6th, 2011.
Moved, seconded and CARRIED
THAT, in relation to the Design Brief and ongoing project, the Project Steering Committee be given authority to investigate additional sources of funding to construct the New Fire Hall #1.
Email: Canadian Cancer Society, BC & Yukon Division dated July 25, 2011
Template Letter of Support
File: 0630-01
Moved, seconded and CARRIED
THAT Port Moody send a letter, as requested by the Canadian Cancer Society, BC & Yukon Division’s letter dated July 25, 2011, to the Provincial Government asking for a ban on the use and sale of cosmetic pesticides in British Columbia.
6.3 Committee Appointments
File: 3600-20-48
Moved, seconded and CARRIED
THAT Diane Champion-Smith, Jeanette Jasienczyk, Jane Ireland, and John Grasty be appointed as the four Port Moody resident at large representatives to the Centennial Steering Committee;
AND THAT Councillor Nuttall be appointed as Chair and that Councillor Dilworth be appointed as Vice-Chair to the Steering Committee.
Moved, seconded and CARRIED
THAT Jasmine Cruz-Vasquez be appointed to the Youth Focus Committee.
Moved, seconded and CARRIED
THAT the Terms of Reference for the Centennial Steering Committee be changed, deleting the specification of staff members from the Port Moody Arts Centre, Port Moody Station Museum and ArtsConnect, and instead adding that the referenced outside groups are invited to nominate up to two of their members residing in Port Moody for Council appointment to fill their one position on the Committee.
Report: Community Services – Cultural Services dated September 7, 2011
File: 0360-20
Moved, seconded and CARRIED
THAT the amendment to the Arts and Culture Committee Terms of Reference, proposed in the report “Amendment to Arts and Culture Terms of Reference” dated September 7, 2011, be adopted.
Moved, seconded and CARRIED
THAT September 25-October 1, 2011 be proclaimed Sea Otter Awareness Week.
Moved, seconded and CARRIED
THAT October 10- 16, 2011 be proclaimed Homelessness Action Week.
9.2 Release of In Camera information
The following resolutions were publicly released from the July 26, 2011 In-Camera Council Meeting:
“THAT the encroachment fee administrative charges to recoup the City’s costs of entering into encroachment agreements, as outlined in the July 14, 2011 report of Legislative Services, be approved.”
“THAT staff be authorized to enter into a two year encroachment agreement from August 1, 2011 to July 31, 2013 with Chander Mari Bhatt, operating as Aroma Indian Restaurant and Lounge at 50 Queens Street for an outdoor patio restaurant dining area for an annual fee of $1,200.00, plus the applicable administrative fee.”
“THAT Council direct Building staff to issue a building permit for the proposed cover for the Venosta railcar which extends over the front property line at 2734 Murray Street.”