Apr 23,2013 Regular Council

Regular Council
 
Agenda              Minutes
 
1.1 Minute of Silence- Day of Mourning
Letter: New Westminster and District Labour Council dated April 28,2013/ File: 0375-01

Council and staff and the members of the public in the gallery observed a minute of silence.

1.2 Introduction of Art at Council
Verbal Report: Mayor Clay / File: 7705-01

James Kemp is the current ceramic artist in residence at the Port Moody Arts Centre where he has completed pieces for his first solo exhibition. He is currently represented by the Leo Koo Galleryin Vancouver and The Art Mur Gallery in Montreal.

James is very studio oriented and takes the position that process matters and materials have intelligence. He has a desire to disrupt and hold his audience captive without being directive.

These sculptures are gaining attention; James recently returned from a national student exhibition in Montreal and was nominated for a BMO 1st Artist Award and was awarded the Circle Craft Graduation Award. And just yesterday was accepted to an international ceramics show in New York. You may see his work at the Port Moody Arts Centre this Thursday evening in his show titled Morphology.

1.3 Historical Highlight - Centennial 2013
Verbal Report: Mayor Clay / File: 1485-015

David Spence, as Col. Moody, provided information on the background of Mary Moody who would have been celebrating her birthday yesterday who was born 184 years ago on April 22 , 1829.

He also mentioned the quality of life in the Colony from 1885 to 1863 and that in addition to raising 8 children, she gave leadership to both the family and the community over the five years she and Col. Moody resided here.

2. Public Input

Ann Hulbert spoke regarding Mossom Creek and expressed concerns for future development negatively affecting the creek.

Elaine Willis, an Anmore resident employed in Port Moody, spoke regarding trees and their benefits, noting the OCP has a program to designate heritage trees and requested that a moratorium be placed on cutting trees until there are tree cutting regulations that will better protect trees.

Elaine Golds, Port Moody, spoke in support of the Mossom Creek Hatchery and their concerns regarding the development of loco lands noting that it is very important to properly protect this stream during development. She suggested a tree bylaw to prevent the logging of those trees.

Jeff Congram, Port Moody, spoke in support of implementing a strategy to protect the forest in the Mossom Creek watershed and suggested that Council work with environmental groups to protect trees during development of loco lands. He suggested regulations to prevent mass clearings on private property during development of that area.

David Spence, Port Moody, spoke regarding the gift of the tree from Maple Ridge for Port Moody's centennial and suggested it is valuable to remind Council that the dedication of trees in the city has been significant. He noted that in 1992 twelve trees were dedicated along the rail spur line behind the recreation centre for the 125th anniversary of Confederation. He suggested that there be a dedication ceremony for the tree from Maple Ridge and a rededication of the earlier trees.

 

3.1 McNair Bay Property Owners

Delegation Application dated March 15, 2013 / File: AG668

Trevor Schmidt, McNair Bay, noted that he and his neighbour are being required by the city to enter into an encroachment agreement for retaining walls that are located on city property in front of their homes. He noted that the retaining walls were there when they bought their properties and asked that the existing situation be grandfathered and the administration fee be waived.

Larry Creighton noted that if the retaining walls were removed the slope would create a mess on the city boulevard. He suggested that because these encroachments were there long before they purchased the property they should not be held responsible.

Staff was requested to report back at the next meeting with a report on what is necessary to implement a review of the encroachment program.

3.2 Burrard Inlet Marine Enhancement Society / Mossom Creek Hatchery
PowerPoint Presentation
Delegation Application dated April 15, 2013 / File: BL2425-C/0230-20-36

Rod MacVicar and other representatives of the Burrard Inlet Marine Enhancement Society expressed their concerns for the future development of the loco lands and the potential impacts on the Mossom Creek watershed. They provided background on the Mossom Creek Hatchery requesting that consultation with concerned stewardship groups be initiated to address protection of the watershed from development. Burrard Inlet Marine Enhancement Society would like assurance that no logging will occur within the watershed prior to public consultation. They requested a temporary moratorium for cutting more than 3 trees until a tree protection bylaw is adopted. She asked that there be a process to formally protect the watershed and that a suitable access road to be built to Mossom Creek Hatchery.

Moved, seconded and DEFEATED
THAT Council consider the delegation's request at this time.
Voting against: Mayor Clay, Councillors Dilworth, Glumac, Nuttall, Small
 
3.3 Public Budget Presentation / Public Input Opportunity
15 minute PowerPoint presentation: General Manager of Financial Services / File: 1700-06

Public Input Opportunity:

Peter Dasniers, Port Moody, asked where the Fire Hall costs came from and it was confirmed the funds came from the asset renewal reserve and land sales reserve.

4.1 Minutes
File: 0550-05
 
Moved, seconded and CARRIED
THAT the minutes of the Regular Meeting of Council held Tuesday, April 9, 2013 be adopted.
 
4.2 City of Port Moody Heritage Revitalization Tax Exemption Bylaw, 2011, No. 2913, Amendment Bylaw No. 1,2013, No. 2958
File: 6800-00/BL2913/BL2958

"City of Port Moody Heritage Revitalization Tax Exemption Bylaw, 2011, No. 2913, Amendment Bylaw No. 1, 2013, No. 2958" a bylaw to amend the definition of Project and to allow for applications for Tax Exemptions to be applied retroactively, and after project construction has commenced, for a defined period of time.

Public Input Opportunity: There were no speakers.

Moved, seconded and CARRIED
THAT Bylaw No. 2958 be now adopted.
 
4.3 2013 Five Year Financial Plan and Related Bylaw
Report: Financial Services dated April 8, 2013 / File: 1700-03-10-08 / BL2956

"City of Port Moody Financial Plan Bylaw, 2013, Bylaw No. 2956" a bylaw to establish the budget for the 2013 - 2017 Five Year Financial Plan.

Moved, seconded and CARRIED
THAT Bylaw 2956 be now read a first time.
Voting against: Councillor Royer
 
Moved, seconded and CARRIED
THAT Bylaw 2956 be now read a second time.
Voting against: Councillor Royer
 
Moved, seconded and CARRIED
THAT Bylaw 2956 be now read a third time.
Voting against: Councillor Royer
 
Moved, seconded and CARRIED
THAT the Police Board be requested to report back with a fully amended and detailed budget showing the $155,000 budget reduction made by Council, before the next Regular Council meeting.
 
4.4 2013 Property Tax rates bylaw
Report: Financial Services dated April 15, 2013 / File: 1700-03-10-08 / BL2957

"City of port Moody Annual Property Tax Rates Bylaw, 2013, No. 2957" a bylaw to establish the City of Port Moody property tax rates for 2013.

Moved, seconded and CARRIED
THAT Bylaw 2957 be now read a first time.
Voting against: Councillor Royer
 
Moved, seconded and CARRIED
THAT Bylaw 2957 be now read a second time.
Voting against: Councillor Royer
 
Moved, seconded and CARRIED
THAT Bylaw 2957 be now read a third time.
Voting against: Councillor Royer
 
4.5 Municipal Heritage Site Designation 2628 St George Street
Report: Development Services, Planning Division, datedApril 23, 2013 / File: 6700-20-86 / BL2959

"City of Port Moody Municipal Heritage Site Designation Bylaw, 2013, No. 2959" a bylaw to designate the land and buildings as a protected heritage property at 2628 St. George Street.

Moved, seconded and CARRIED
THAT Bylaw 2959 be now read a first time.
 
Moved, seconded and CARRIED
THAT Bylaw 2959 be now read a second time.
 
Moved, seconded and CARRIED
THAT Bylaw 2959 be forwarded to a Public Hearing to be held on Tuesday, May 14, 2013 at City Hall, 100 Newport Drive, Port Moody.
 
4.6 Development Variance Permit Application 2013-109 for the Relocation of Appleyard/Centennial House to 2425 St. Johns Street
Report: Development Services, Planning Division, dated April 15, 2013 / File: 3090-20-109
 
Moved, seconded and CARRIED
THAT Development Variance Permit No. 2013-109 for the proposed relocation of the Appleyard/Centennial House to 2425 St Johns Street, as outlined in the Development Services report dated April 15, 2013, be issued subject to the submission of final plans to the satisfaction of staff and that the Mayor and Clerk be authorized to execute the necessary legal documents required in support of this application.

AND THAT the three legal lots upon which Old City Hall is located be consolidated into one legal lot.

Moved, seconded and CARRIED
THAT the relocation design of the Appleyard/Centennial House be referred to the city's Advisory Design Panel.
Voting against: Councillor Nuttall
 
6.1 Award of Grass Cutting Contract
Report: Financial Services dated Aril 11, 2013 / File: 1220-20
 
Moved, seconded and CARRIED
THAT Council approve the award of the three (3) year grass cutting contract to Alpine Landscaping.
 
6.2 Priority Agreement related to the alignment of the Evergreen Line over a portion of Parcel B of the Suter Brook development
Report: Development Services, Planning Division, dated April 15, 2013 / File: 2360-20-06
 
Moved, seconded and CARRIED
THAT the Priority Agreement, as outlined in the Development Services report dated April 15, 2013, be approved and that the Mayor and Clerk be authorized to execute the necessary legal documents required in support of this application.
 
6.3 Processing Source Separated Organics - Contract Award
Report: Engineering and Parks Services dated April 12, 2013 / File: 5380-04
 
Moved, seconded and CARRIED
THAT staff execute a five year service agreement for Source Separated Organics Processing at the rates included in the Engineering and Parks Services report dated April 12, 2013 with Fraser Richmond Soil & Fibre Ltd.

Staff was requested to advise Council on whether the proponents' pricing would remain the same as it was 15 months ago when the RFP was first issued.

6.4 District of Maple Ridge - Centennial Gift of Red Sunset Maple
Report: Corporate Services Department - Legislative Services Division dated April 18, 2013 / File: 6300-01 / 0470-01
 
Moved, seconded
THAT a formal letter be sent to the District of Maple Ridge to thank them for the gift of a Red Maple tree in honour of Port Moody's centennial;

AND THAT the tree be planted at location #2 shown on the photograph attached to the April 16th, 2013 Legislative Services report and that Maple Ridge's gift be recognized with a small plaque;

AND THAT a planting ceremony be arranged at an appropriate time.

Upon request, the motion was separated:

The question on part 1 was put and CARRIED as follows:

THAT a formal letter be sent to the District of Maple Ridge to thank them for the gift of a Red Maple tree in honour of Port Moody's centennial.

The question on part 2 was put and it was:

Moved, seconded and CARRIED
THAT the Maple Tree planting location options be referred back to staff for additional planting location options.

The question on part 3 was put and CARRIED as follows:

AND THAT a planting ceremony be arranged at an appropriate time.

6.5 Arts Centre Society Board Council Member Appointment
Email: Councillor Zoe Royer dated April 16, 2013 / Change to File: 7780-55
 
Moved, seconded and CARRIED
THAT Councillor Nuttall be appointed to the Arts Centre Society Board as the Port Moody City Council representative due to the Environmental Protection Committee scheduling conflict of Councillor Royer.
 
6.6 Proclamation Request - Pay It Forward Day - April 25,2013
Email: Rogers Radio March 22, 2013 /File: 0630-01
 
Moved, seconded and CARRIED
THAT April 25, 2013 be proclaimed Pay It Forward Day.
 
6.7 ProclamationRequest - Daffodil Day April 27,2013
Letter. Canadian Cancer Society dated February 22, 2013 / File: 0630-01
 
Moved, seconded and CARRIED
THAT April 27, 2013 be proclaimed Daffodil Day.
 
6.8 Proclamation Request - New Westminster & District Labour Council - Day of Mourning for Workers Killed and Injured on the Job - April 28, 2013
Sample Proclamation / File: 0360-01
 
Moved, seconded and CARRIED
THAT April 28th, 2013 be proclaimed New Westminster & District Labour Council Day of Mourning for Workers Killed and Injured on the Job.
 
6.9 Proclamation Request - Child Find's Green Ribbon of Hope Month - May, 2013
National Missing Children's Day-May 25, 2013
Email: Child Find BC dated April 17, 2013 / File: 0360-03
 
Moved, seconded and CARRIED
THAT May, 2013 be proclaimed Child Find's Green Ribbon of Hope Month and May 25, 2013 be proclaimed National Missing Children's Day.
 
6.10 Proclamation Request - BC Water and Waste Association - Drinking Water Week May 13-19, 2013
Letter: BC Water and Waste Association dated September 17, 2012 / File: 0630-01
 
Moved, seconded and CARRIED
THAT May 13-19, 2013 be proclaimed BC Water and Waste Association - Drinking Water Week.

8.1 Council Verbal Reports

Councillor Glumac made the following notice of motion:

THAT 3000 and 3002 Murray Street be rezoned from M1 Light Industrial to P1 Public Service and be dedicated by bylaw as parkland.

Councillor Royer submitted the following five notices of motion:

THAT Council work with environmental groups to delineate an area that will be indicated as Park in the OCP and dedicated if/when development takes place.

THAT Mossom Creek and its watershed, the Mossom Creek Hatchery and a suitable access road to the Hatchery be formally protected as a condition of any future development.

THAT a temporary moratorium be placed on the cutting of more than three trees per parcel and all significant trees in any privatelyowned land parcels in Port Moody until a Tree Retention Bylaw is adopted.

THAT careful consideration be given regarding the future David Avenue extension, such that local environmental groups are consulted during the process to ensure the best alignment.

THAT the Finance Committee be reinstated and Councillor Nutttall be appointed as its chair.

9.1 Resolution and Response Letters of Council

Response Letter re: Funding for cycling infrastructure through the Strategic Priorities Fund (SPF) (Gas Tax Revenue)

Response Letter: re: Admiralty Point Federal Lands - Township of Langley

10. Public Input

Fred Soofi suggested the Maple tree be planted in front of the Arts Centre. He thanked Council for the Municipal Heritage Site Designation decision on 2628 St. George Street.