Nov 12,2013 Regular Council
Regular Council Meeting
1.1 Art at Council
Vicki Allesia is an exceptional artist who is highly involved in the local arts community. Her artistic medium is painting, and her subject matter varies from realism to abstraction.
The painting on display here is titled Silver Garnet. The inspiration for the abstract composition came from photos of the fractured and weathered cliffs of Indian Arm, which she had taken on a kayaking trip. In her studio she simplified the composition and further challenged herself by limiting her palette to just two main colours:
Alizarin Crimson and Hooker’s Green. She incorporated tin foil, acetate, and sand into the paint to help give the textured appearance. Something very unique about this piece and many of Vicki’s other paintings, is that there is a secret message included in the painting itself. If you take a look up close under good light conditions you will find written in several places the phrase “This is all I need right now”.
This painting will be on exhibition as part of the Blackberry Artist’s Society Christmas Marketplace, in the Port Moody Arts Centre, until December 23rd. The opening reception is this Thursday November 14th at 6pm sharp.
1.2 Historical Highlight – Centennial 2013
Mayor Clay noted that former Mayor Young had not arrived and reordered the Agenda as follows:
2. Public Input
Evelyn Humphreys, S.U.C.C.E.S.S. Vancouver, spoke briefly in support of the Chance to Choose application for a fee waiver (item 6.6) and noted the group had received a National Youth Employment award for the Art Fair they had sponsored earlier this year in Old Orchard Hall.
David Cheung, New Westminster, Architect for the Canada Post Project spoke in support of item 4.3 and confirmed that he and his associates were present and available for questions if required.
4.1 Minutes
File: 0550-05
Moved, seconded and CARRIED
THAT the minutes of the Regular Meeting of Council held Tuesday, October 22, 2013 be adopted.
4.2 Guidelines for Backyard Beekeeping and Animal Control Bylaw No. 2969
Report: Development Services Department – Building, Bylaw and Licensing, dated October 4, 2013 / File: 09-3900-01/2013
City of Port Moody Animal Control Bylaw No. 2677, Amendment Bylaw No. 2, 2013, No. 2969 being a bylaw to repeal the prohibition of beekeeping.
Staff provided a brief PowerPoint presentation to highlight the key points of the report and responded to the queries of Council.
Moved, seconded and CARRIED
THAT Bylaw No. 2969 being "City of Port Moody Animal Control Bylaw No. 2677, Amendment Bylaw No. 2, 2013, No. 2969" be now read for the first time.
Moved, seconded and CARRIED
THAT Bylaw No. 2969 be read a second time.
Moved, seconded and CARRIED
THAT Bylaw No. 2969 be read a third time.
Moved, seconded and CARRIED
THAT Staff return the Beekeeping Guidelines attached to the Development Services report dated October 4, 2013 to Council at the time Bylaw No. 2969 is adopted.
Mayor Clay indicated that item 1.2 would now be considered.
1.2 Historical Highlight – Centennial 2013
Mayor Clay introduced Former Mayor Ian Young, who served on Council as an Alderman 1975-77 and as Mayor 1977 to 1981 noting a Google article about the former Mayor’s crash landing in Victoria Harbour along with the Tourism Minister and North Vancouver Mayor Jack Loucks.
Mr. Young then provided an interesting overview of some of the highlights during his time in office which included (the turbulent) contracting out of the garbage collection services; the opposition to (and subsequent overturning of) the Three Islands Project (San Remo area); the announcement of the start of construction of the Evergreen Line; major reorganization of senior staff; accompanying the Prime Minister and Premier in a fly-over of the1979 Port Moody Mudslide; indulging in Golden Spike Handcar Races at the urging of the Lieutenant Governor; joining Coquitlam and Port Coquitlam Mayors in fighting the cancellation of the proposed 75 bed Eagle Ridge Hospital which resulted in approval of a 120 bed facility; establishment of the first Environmental Protection Committee in the Province; significant revision of the North Shore OCP.
Former Mayor Young concluded his remarks with a quotation from "Tracks in Time" as follows:
" Keeping the history of Port Moody alive enriches the lives of all those who live and work here."
Consideration of the remaining Agenda items resumed with Item 4.3
Report: Development Services Department – Planning Division dated November 4, 2013 / File: 3090-20-92 / 3090-20-107
Staff provided introductory remarks in response to the Council’s earlier request for information regarding parking concerns and responded to the queries of Council.
Moved, seconded and CARRIED
THAT the Development Services report dated November 4, 2013 be received for information.
Moved and seconded
THAT Development Permit 2013-92 be issued subject to:
1. The inclusion of a condition in development permit that requires the removal of the existing overhead utility service pole on the Spring Street frontage and the undergrounding of the corresponding utility services across Spring Street to connect with the existing overhead utilities;
2. A design response to the Design Panel recommendation to lower the lighting on the compound wall;
3. The submission of all required fees and securities to the satisfaction of staff;
AND THAT the Mayor and Clerk be authorized to execute the necessary legal documents required in support of this application.
Discussion ensued during which the Architect and the Canada Post Construction Manager responded to queries of Council with respect to parking issues.
The question on the motion was then put and CARRIED.
Moved, seconded and CARRIED
THAT Development Variance Permit 2013-107 be issued subject to submission of all required fees and securities to the satisfaction of staff;
AND THAT the Mayor and Clerk be authorized to execute the necessary legal documents required in support of this application.
Councillor Glumac then put the following motion arising:
Moved, seconded and DEFEATED
Whereas changes to the usage of Spring Street are envisioned in the Official Community Plan;
THAT staff bring forward an amendment to the Zoning Bylaw in relation to parking access from Spring Street.
Voting against: Councillors Elliott, Nuttall, Small and Mayor Clay
Report: Development Services, Building, Bylaws and Licensing, dated October 28, 2013 / File: 09-3900-01
This item was WITHDRAWN from the Agenda as the offending tree has now been removed.
Memo: Acting City Clerk, dated November 7, 2013 / File: 2600-03
Moved, seconded and CARRIED
THAT Ms Kelly Ridley be appointed as City Clerk for the City of Port Moody effective November 18, 2013;
AND THAT Ms Dorothy Shermer be appointed as Deputy City Clerk for the City of Port Moody effective immediately.
Report: Heritage Commission, dated October 29, 2013 / File: 0360-20-09-02
Moved, seconded and CARRIED
THAT the Time Capsule be stored in the permanent display cabinet located in the City Hall Galleria;
AND THAT the December 10, 2013 Council meeting’s Historical Highlight be reserved for the finale of the Time Capsule Project;
AND THAT the Heritage Commission consider additional photos and other memorabilia for inclusion in the Time Capsule.
Report: Parks and Recreation Commission, dated November 1, 2013 / File: 15-8160
The General Manager of Community Services provided introductory remarks and the Manager of Recreation Services responded to queries of Council.
Moved, seconded and CARRIED
THAT, as recommended in the Parks & Recreation Commission report dated November 1, 2013, the Field Allocation Policy be approved SUBJECT TO the addition of "Mixed Resident Minor Sport group" as User Group Priority Levels - tem D.1;
AND THAT staff be encouraged to investigate options for providing on-line information on field access and availability to user groups and the public through the City website.
Report: Parks & Recreation Commission, dated November 1, 2013 /File: 15-8160
The General Manager of Community Services referred to the report and commented briefly on the Commission’s review process and responded to the queries of Council.
Moved, seconded and DEFEATED
THAT this matter be referred back to an In Camera Committee of the Whole meeting for further consideration.
Voting against: Councillors Elliott, Glumac, Small and Mayor Clay,
Moved, seconded and CARRIED
THAT the Parks and Recreation Commission report dated November 1, 2013 regarding the continuance of free facility use by user groups that have a no-fee agreement with the City be approved.
Report: Youth Focus Committee, dated November 1, 2013
Report: Financial Services Department, dated October 31, 2013 / File: 15-8160/05-1845
Youth Focus Committee members Helena Lee and Quinton Brownsdon presented their report and requested Council’s approval.
The General Manager of Financial Services confirmed that funding could be considered as part of the Budget deliberations.
Moved, seconded and CARRIED
THAT the Youth Focus Committee report dated Friday, November 01, 2013 with respect to City of Port Moody Scholarship be received and that an annual scholarship for youth be established as outlined in this report;
AND THAT the report regarding City of Port Moody Post Secondary Education Scholarship Funding from Financial Services dated October 25, 2013 be received for information.
Report: Development Services – Planning Division, dated November 4, 2013 / File: 3220-09
The General Manager of Development Services introduced the report, responded to the queries of Council and confirmed that any costs involved would be absorbed within the Planning Department budget.
Moved, seconded and CARRIED
THAT staff send a letter to engage owners of San Remo properties not subject to Land Use Contract Amendment Bylaw No 2708 to determine interest in signing on to this bylaw amendment;
AND THAT staff proceed with a land use contract amendment process should 5 or more residents wish to proceed.
E-mail: SHARE Family and Community Services Society, dated October 21, 2013
Memo: Community Services, dated November 7, 2013 / File: 0320-02/2013 & 15-7715-03-005
The General Manager of Community Services provided clarification as to the reason the matter is before Council for consideration.
Moved, seconded and CARRIED
THAT as requested by SHARE Family and Community Services Society, a waiver of fees in the amount of $345.86, for the use of Kyle Centre on December 21st for the Annual Christmas Toy Shop be approved.
E-mail: S.U.C.C.E.S.S. – A Chance to Choose, dated October 23, 2013
Memo: Community Services, dated November 7, 2013 / File: 0230-20-65 & 15-7715-03-005
The General Manager of Community Services noted that this application for waiver was brought forward because this is not a Port Moody based organization.
Moved, seconded and CARRIED
That as requested by S.U.C.C.E.S.S., a waiver of fees in the amount of $264.04 for the use of Old Orchard Hall on December 13th for the Graduation ceremonies for the A Chance to Choose program be approved.
Email: Correctional Services Canada, Restorative Justice Division, dated September 17, 2013 / File: 0630-01
Moved, seconded and CARRIED
THAT the week of November 17-24, 2013 be proclaimed as Restorative Justice Week in the City of Port Moody.
Letter: YMCA of Greater Vancouver, dated October 18, 2013 / File: 0630-01
Moved, seconded and CARRIED
THAT the week of November 16-23, 2013 be proclaimed as YMCA World Peace Week in the City of Port Moody.
7.3 Proclamation Request: World Diabetes Day Nov 14, 2013
Letter: JDRF, dated November 4, 2013 / File: 0630-01
Moved, seconded and CARRIED
THAT November 14, 2013 be proclaimed as World Diabetes Day in the City of Port Moody.
Email: Minister of Children and Family Development, dated November 1, 2013 / File: 0630-01
Moved, seconded and CARRIED
THAT November 2013 be proclaimed as Adoption Awareness Month in the City of Port Moody.
Presentation: Team Lead, MSA – Engineering and Parks Division Municipal Service Assessment – Engineering and Parks Division Report / File: 2737-03
Moved, seconded and CARRIED
THAT the Municipal Service Assessment, Engineering and Parks Division report as presented by the General Manager of Engineering and Parks on November 12, 2013 be received for information.
Letter re: MMBC from Dep. Min. W.H. Shoemaker, Ministry of Environment, dated October 30, 2013
9.3 Release of In Camera Decision
Release of In-Camera decisions from the In-Camera Council meeting of October 22, 2013 approved for public release.
Museum relocation study:
THAT the Port Moody Station Museum and Port Moody Heritage Society be notified that the Museum Relocation Study document has been received for information
10 Public Input
Jacquie Boyer, Port Moody, commented on the recent Harbour Management Open House and expressed concern regarding the lack of feedback forms available at the meeting.
Paul Adamyk, Port Moody, expressed concerns regarding the impact of the Evergreen Line on Klahanie residents and requested that the City ensure the residents are protected.