June 24,2014 Regular Council

Regular Council
 
Agenda         Minutes
 
 
1.1 Introduction of Art at Council
Verbal Report: Mayor Clay / File: 7705-01
 

The Can-can is a high-energy and physically demanding music hall dance, traditionally performed by a chorus line of female dancers who wear costumes with long skirts, petticoats, and black stockings. The can-can first appeared in the working-class ballrooms of Paris in around 1830. Tonight we get to see the can-can performed by Port Moody's very own Golden Spike Can Can Dancers. The group was  established in 1977 and is sponsored by the Pleasantside Community Association.

Throughout the year members, who volunteer their time and energy to practice and perform, make appearances at fundraisers, casino nights, golf tournaments and other special events. One hundred percent of the donations they collect from their performances is given to a charity of their choice.

The Golden Spike Can Can Dancers have performed at the Golden Spike Days festival for over 30 years. Come out and watch them this weekend throughout the annual Golden Spike Days Festival. The festival runs Saturday, June 28th through Tuesday, July 1st. Check out goldenspike.ca for all the details.

2. Public Input
 

Raman Braich, Port Moody, noted that Port Moody will have had inhouse solid waste and recycling for five years as of June 29, 2014. Mr. Braich thanked Council for the excellent decision and spoke in favour of service expansion.

Claire Cummings, Port Moody, noted that she is happy to see the City working towards a glass recycling solution, and urged the City to consider bringing back curb-side pick-up for g.lass.

Sabina Hill, Port Moody, noted her opposition to Gnni's proposal to increase the square footage of commercial space to accommodatea daycare. Ms. Hill noted that the traffic volume generated by a big box daycare cannot be accommodated in Suter Brook Village, especially given that the private roads are not subject to City bylaw enforcement.

Darcy Vogel, Port Moody, noted her opposition to Gnni's proposed Land Use Contract amendment, and requested clarification on the amendment process.

Yvonne Harris, Port Moody, noted her concerns with the size of houses being built in Port Moody, some of which appear to have 90% lot coverage, with the remainder paved in an impermeable surface, leaving no vegetation. Ms. Harris also noted that City parks are at capacity, and cannot support an ever expanding population. Ms. Harris asked Council to keep Port Moody a small town.

Ilsa Leis, Port Moody, noted that she wishes to increase park space in Port Moody, and will be submitting a proposal to dedicate the Mill and Timber site entirely to parkland.

3. General Matters

3.1 Presentation – TransLink – Northeast Sector Area Transit Plan
File: 0475-01 
 

Trans link staff Tim Savoie, Vice President of Transportation Strategy, and Matt Craig, Manager of System Planning, jointly gave a presentation on potential future transit options in the Northeast Sector, noting that the current draft of the Northeast Sector Area Transit Plan includes the recently completed long term vision for the next 30 years, and is the result of consultation with stakeholder groups and the public. Currently, the plan is in phase three, which involves priority setting for the next ten years. The plan is expected to be completed by September of 2014. Mr. Craig provided an overview of the proposed changes throughout the Northeast Sector, and requested feedback on the proposal. It was also noted that the survey is on the website at www.translink.ca.

Council noted that the inclusion of Thermal Drive and Guildford as feeder routes is a positive change, while the shortening of the 160 bus route from downtown Vancouver to Brentwood mall will cause problems for commuters. Council also requested information on improving linkages between Coquitlam and Maple Ridge, and raised concerns about routing large buses up steep hills and through residential neighbourhoods that may not wish to have bus services.

3.2 2013 City of Port Moody Annual Report
PowerPoint Presentation: Communications Advisor / File: 1410-2013

2013 City of Port Moody Annual Report will be distributed under separate cover and is also available at the Legislative Services counter, at the Council meeting, and online at:

http://www.portmoody.ca/modules/showdocument.aspx?documentid=7089

The Communications Advisor gave a presentation on the 2013 City of Port Moody Annual Report, and highlighted the achievements for the 2013 year.

The public was invited to provide feedback on the Annual Report.  No public input was given.

Moved, seconded and CARRIED
THAT the 2013 Annual Report be received.
 
3.3 2013 Statement of Financial Information
Report: Financial Services -Accounting, dated June 12, 2014
File: 1830-03
 
Moved, seconded and CARRIED
THAT the December 31, 2013 Statement of Financial Information be approved.
 
3.4 Parks, Public Works, and Operations Update
PowerPoint Presentation: Manager of Operations / File: 5210-01
 
Moved, seconded and CARRIED
THAT the presentation from the Manager of Operations on Parks, Public Works, and Operations Update be received for information.
 
4.1 Minutes
File: 0550-05
 
Moved, seconded and CARRIED
THAT the minutes of the Regular Meeting of Council held Tuesday, June 10, 2014 be adopted.5. Consent Agenda
 
Note: Council may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.
 

At the request of Council, the following items were removed from the Consent Agenda for consideration under Section 6:

• 5.1 - Option for the Storage of a Piano at Inlet Theatre
• 5.3 - Tri-Cities Transportation Task Force - TransLink Northeast Sector Area Transit Plan
• 5.4 - Encorp Pacific Public Recycling Bin Program
• 5.5- Multi-Material BC (MMBC) Update and Glass Collection Options
• 5.6 - Local Government Municipal Election - Initiatives Update

Moved, seconded and CARRIED

THAT the recommendation contained in the following item presented in the June 24, 2014 Regular Council Consent Agenda be adopted:

• 5.2 - Civic Centre Direct Digital Control System Replacement

 
 
5.1 Option for the Storage of a Piano at Inlet Theatre
Report: Community Services – Cultural Services, dated June 2, 2014 / File: 18-7950-01
 
Moved, seconded and CARRIED
THAT the report from Community Services - Cultural Services, dated June 2, 2014 re Options for the Storage of a Piano at Inlet Theatre be received for information.
 
5.2 Civic Centre Direct Digital Control System Replacement
Report: Community Services - Facilities, dated May 29, 2014 / File: 02-0812-01
 
Recommendation Adopted on Consent:
THAT staff be directed to replace the Civic Centre Direct Digital Control System utilizing funds from the remaining unspent budget of 4 capital projects as identified in the report dated May 29, 2014, from the Community Services Department regarding the Civic Centre Direct Digital Control System·replacement.
 
5.3 Tri-Cities Transportation Task Force – TransLink Northeast Sector Area Transit Plan
Report: Councillor Rick Glumac, dated June 16, 2014 / File: 16-8330-10/2013-01
 
 Moved, seconded and CARRIED
THAT a letter be sent to Translink to encourage Translink to 1) carry out the 30 year vision of the Northeast Sector Area Transit Plan within a shorter time frame, and 2) refresh the Northeast Sector Area Transit Plan every five years as recommended in report dated June 16, 2014 from Councillor Rick Glumac regarding Tri-Cities Transportation Task Force - Translink Northeast Sector Area Transit Plan;
AND THAT the Northeast Sector Area Transit Plan be forwarded to the Transportation Committee for consideration. 
 
5.4 Encorp Pacific Public Recycling Bin Program
Report: Engineering and Parks Services – Operations, dated June 16, 2014 / File: 5380-01
 
 Moved, seconded and CARRIED
THAT a one-year pilot project of the Public Space Recycling Program which includes installation of 9 Encorp Return-It Bins in specified areas of the community, with one in Rocky Point Park, to promote recycling in public places be approved as noted in the report from Public Works - Operations, date June 16, 2014, with post audits performed and recorded by staff on a regular basis to track usage. 
 
5.5 Multi-Material BC (MMBC) Update and Glass Collection Options
Report: Engineering and Parks Services, dated
June 16, 2014 / File: 11-5380-07/Vol 01
 
 Moved and seconded
THAT Port Moody implement monthly curb-side pick up for glass;
AND THAT in the interim, a glass drop-off depot be established in Port Moody.
 
Moved, seconded and CARRIED
THAT the foregoing motion be deferred until further detailed information is provided by staff, including a public consultation program.
(Voting Against: Councillors Glumac and Nuttall) 
 
5.6 Local Government Municipal Election – Initiatives Update
Report: Legislative Services, dated June 18, 2014 / File: 4200-00
 
 Moved, seconded and CARRIED
THAT the report dated June 18, 2014 from the Corporate Services Department regarding Local Government Municipal Election - Initiatives Update be received for information.
(Voting Against: Councillors Elliott, Nuttall, and Small) 
 
 
 
7.1 General Local Government Election Bylaw Amendment
File: 3900-69

City of Port Moody General Local Government Election Bylaw, 2011, No. 2897, Amendment No. 1, 2014, No. 2953, being a bylaw to amend the City of Port Moody General Local Government Election Bylaw, 2011 2897.

Moved, seconded and CARRIED
THAT staff report back with alternate locations for the Election Awareness Signs and the candidate election signs in order to separate the two types of signs. 
 
9.1 Land Use Contract Amendment – 220 Brew Street, Suter Brook
Report: Development Services – Planning, date June 9, 2014 / File: 6700-20-120
 
 Moved, seconded and CARRIED
THAT Bylaw 2979 be now read a first time as recommended in the report dated June 9, 2014 from Development Services regarding Land Use Contract Amendment - 220 Brew Street, Suter Brook.
 
Moved, seconded and CARRIED
THAT Bylaw No. 2979 be now read a second time.
 
Moved, seconded and CARRIED
AND THAT Bylaw No. 2979 be referred to a Public Hearing on Tuesday, July 8, 2014 at City Hall, 100 Newport Drive, Port Moody;

AND THAT notification of the Public Hearing include all Suter Brook residents.

 
 
9.2 Development Permit and Development Variance Permit – Mossom Creek Hatchery
Report: Development Services – Planning Division, dated June 16, 2014 / File: 3060-20-103/3090-20-114
 
 
Moved, seconded and CARRIED
THAT Development Permit 2014-103 be issued, as recommended in the report dated June 16, 2014 from Development Services regarding Development Permit and Development Variance Permit – Mossom Creek Hatchery.

THAT Development Variance Permit 2014-114 be issued, as recommended in the report dated June 16, 2014 from Development Services regarding Development Permit and Development Variance Permit – Mossom Creek Hatchery.

AND THAT the Mayor and Clerk be authorized to execute the necessary legal documents required in support of this application.
 
 
10.1 Appointment to the Pre-School Program Task Force
Verbal Report: Mayor Clay / File: 0360-20-52
 
Moved, seconded and CARRIED
THAT the following three community members and one memberfrom the Parks & Recreation Commission be appointed to the Preschool Task Force as recommended in report dated May 27, 2014 from Community Services regarding the establishment of the Port Moody Preschool Task Force:
 
• Alison Bogan (member at large)
• Stephanie Streat (member at large)
• Yassmin Taher (member at large)
• Sarah Carlos (Parks and Recreation Commission Representative);

Mayor Clay appointed Councillor Rosemary Small Chair of the Preschool Task Force.

 
 
 
10.2 Proclamation Request – Social Media Day
Email: Dave Teixeira, Project Manager, Civic Engagement dated June 13, 2014 / File: 0630-01
 
 Moved, seconded and CARRIED
THAT June 30, 2014 be proclaimed Social Media Day.

11. Reports from Council

11.1 Council Verbal Reports

Councillor Dilworth thanked parade participants and volunteers for a successful parade, and noted that she supports the Economic Development Committee initiative to apply for the Open for Business award, which will be brought to Council at the July 8, 2014 meeting.

Councillor Nuttall thanked Councillor Dilworth, Darcel Moro, and the team of parade volunteers for making the parade a success.

Councillor Elliott noted that the Youth Focus Committee is holding a bottle drive on July 7, 2014 from noon to 4pm at 1045A Lougheed Highway. And that the Fire Rescue wll be hosting their pancake breakfasts on June 28 and 29, 2014 from 9am to noon to raise funds for a worthy cause. Councillor Ellott also reiterated that he is not the Bob Elliott who has been writing to the editors of the Tri-Cities newspaper.

Councillor Glumac noted that the Town Hall Meeting on the Kinder Morgan pipeline will be held on Wednesday, June 25, 2014 at the Inlet Theatre.

Councillor Royer noted that the Mossom Creek Hatchery Development Permit and Development Variance Permits were unanimously supported by Council at this evening's meeting. Councillor Royer  extended her condolences to the family of the victim of the traffic accident that happened earlier in the afternoon.

Mayor Clay noted that the Golden Spike Days will be happening over the extended long weekend, and invited people to attend it and the various Canada Day activities, including the museum's military re-enactment and the Mayor-for-a-Minute at the City's Canada Day booth. Mayor Clay expressed his sadness about the traffic accident, and thanked first responders for their valiant efforts.

 
11.2 Staff Verbal Reports
 

The City Manager noted that Kelly Ridley, City Clerk, received a Professional Award in Volunteer Service from the Local Government Management Association, of which she is also the president-elect; he also noted that Gorana Cabral was elected by her cohorts as the top leader in the Municipal Administration Training Institute program.

 

12.2 Council Correspondence for Information

• Letter: City of New Westminster re "A Reasonable Approach" - The City of New Westminster's Perspective on the Pattullo Bridge, dated May 16, 2014