Oct 14,2014 Regular Council
Regular Council Meeting
Agenda Minutes
Verbal Report: Mayor Clay / File: 7705-01
Tonight's Art at Council is a set of three abstract paintings by local artist and art teacher, Kimberly Blackstock
The paintings were created by pouring liquid acrylic paint and gel medium on top of the panel surface. Kimberly uses this technique when teaching art to children; the students are always excited by the bright colours and fun technique used.
In the first painting, titled "Spinning Around", Kimberly captures the feeling of joy and loss of control a child has when holding hands and is spun around by an adult. In the second painting, titled "Rainbow Puddles", Kimberly captures the idea of children jumping in puddles with their rubber boots on. In the third painting, titled "Water Balloons", Kimberly captures the excitement of brightly coloured water balloons flying through the air - vibrant, wet and chaotic.
These three paintings were created by Kimberly for the upcoming Art 4 Life exhibition at the Port Moody Arts Centre, an exhibit aimed at engaging children and families to a life-long appreciation of art in its many forms. The exhibition opening is on Sunday October 19 from 1pm to 4pm, and there are several family activities planned before the close of the exhibit on November 13th.
2. Public Input - Suspended
3.1 Social Media Award
Verbal Report: Mayor Clay / File: 0290-03
Mayor Clay presented the City's Communication and Civic Engagement Division with a UBCM Community Excellence Award. The City of Port Moody received an honourable mention for Best Practices in Social Media at the 2014 UBCM Annual Convention. The Mayor thanked the Communication and Civic Engagement Division on behalf of the City for their work, and congratulated them on their successes in exponentially increasing the City's social media network.
4.1 Adoption of Minutes
File: 0550-05
RC14/279
Moved, seconded and CARRIED
THAT the minutes of the Regular Meeting of Council held Tuesday, September 9, 2014 be adopted.
RC14/280
Moved, seconded and CARRIED
THAT the minutes of the Public Hearing held Tuesday, September 9, 2014 be adopted.
5. Consent Agenda
At the request of Council, the following items were removed from the Consent Agenda for consideration under section 6:
5.1 - Food Truck Program
5.5 - Cross Connection Control Grant
RC14/281
Moved, seconded and CARRIED
THAT the recommendations contained in the following items presented in the October 14, 2014 Regular Council Consent Agenda be adopted:
• 5.2 - Investment Policy Update
• 5.3 - Budget Expenditure Control Policy
• 5.4 - Fleet Premium Adjustment 2013/14 and Use of Vehicle Collision Reserve
• 5.6 - 2014 Budget Recast Results
Report: Development Services, Building, Bylaws, and Licensing Division, dated August 28, 2014 / File: 09-4300-01
RC14/282
Moved, seconded and CARRIED
THAT the food truck program and consultation process as recommended in the report dated August 28, 2014 from Development Services, Building, Bylaws and Licensing Division regarding a new Food Truck Program be endorsed;
AND THAT staff be directed to undertake the consultation process as set out in the report.
Report: Financial Services Department, dated August 18, 2014 / File: 05-1860-001
Recommendation Adopted on Consent:
THAT the Investment Policy as amended and outlined in the August 18, 2014 Financial Services report be approved.
Report: Financial Services Department, dated August 20, 2014 / File: 05-1700-001
Recommendation Adopted on Consent:
THAT the Budget Expenditure Control Policy as outlined in the August 20, 2014 Financial Services report be approved.
Report: Financial Services Department, dated October 3, 2014 / File: 03-1280-02/2014
Recommendation Adopted on Consent:
THAT the potential transfer of up to $18,022.94 from the Vehicle Collision Reserve to the operating budget be authorized as recommended in the report dated October 3, 2014 from Financial Services regarding the Fleet Premium Adjustment 2013/14 and use of Vehicle Collision Reserve.
Report: Engineering and Parks Services, dated October 2, 2014 / File: 11/560/05/01
RC14/283
Moved, seconded and CARRIED
THAT the report dated October 2, 2104 from Engineering and Parks Services regarding a Cross Connection Control Grant be received for information.
Report: Financial Services Department, dated Octobers, 2014 / File: 1710-20
Recommendation Adopted on Consent:
THAT the report dated October 3, 2014 from Financial Services regarding the 2014 recast budget results be received for information.
7. Legislative Matters
File: 3900-02-1
City of Port Moody Fees Bylaw, 2013, No. 2971, Amendment Bylaw No. 2, 2014, No. 2981, being a bylaw to amend the City of Port Moody Fees Bylaw, 2013, No. 2971.
RC14/284
Moved, seconded and CARRIED
THAT City of Port Moody Fees Bylaw, 2013, No. 2971, Amendment Bylaw No. 2, 2014, No. 2981, be adopted.
Report: Financial Services Department, dated September 30, 2014
File: 1960-10/BL2989
City of Port Moody Tax Exemption Bylaw, 2014, No. 2989, being a bylaw to provide for exemption from taxation for 2015.
Moved and seconded
THAT Bylaw No. 2989, cited as City of Port Moody Tax Exemption Bylaw, 2014, be read a first, second, and third time as recommended in the report from Financial Services Department dated September 30, 2014 regarding 2015 Permissive Tax Exemption Bylaw.
THAT Ismaili Council for BC and the Royal Canadian Legion be grandfathered to continue being considered for the permissive tax exemption on a go forward basis, even though they do not meet the City's revised Permissive Tax Exemption Guidelines as indicated in the report dated September 30, 2014 from Financial Services regarding the 2015 Permissive Tax Exemption Bylaw.
RC14/285
The question on the first part of the motion was put and CARRIED
RC14/286
The question on the second part of the motion was put and CARRIED
(Voting Against: Councillor Glumac and Mayor Clay)
File: 3900-02
City of Port Moody Officers. Bylaw, 2013, No. 2951, Amendment Bylaw No. 1, 2014, No. 2990, being a bylaw to amend City of Port Moody Officers Bylaw, 2013, No. 2951.
RC14/287
Moved, seconded and CARRIED
THAT City of Port Moody Officers Bylaw, 2013, No. 2951, Amendment Bylaw No. 1, 2014, No. 2990, being a bylaw to amend City of Port Moody Officers Bylaw, 2013, No. 2951 be read a first, second, and third time.
File: 6430-08/3900-02
City of Port Moody Official Community Plan Bylaw, 2014, 2955, being a bylaw to adopt an Official Community Plan for the City of Port Moody.
RC14/288
Moved, seconded and CARRIED
THAT City of Port Moody Official Community Plan Bylaw, 2014, 2955, being a bylaw to adopt an Official Community Plan for the City of Port Moody be adopted.
(Voting Against: Councillors Glumac and Royer)
Glumac question: How many highrises would there be in the Oceanfront district ?
answer: None, there is no entitlement to anything in the oceanfront district in this plan.
Glumac question: 'we've been advised by staff that numbers shouldn't be in the OCP, can I get clarification from staff if we've ever been advised that we shouldn't put numbers in the OCP. I want to know what staff has to say about whether numbers should be in the OCP or not.'
answer: april 1, 2014 land use - gm of planning and dev services: “I’ve heard some comments this evening with respect to the need for site coverage, setbacks, those types of things. These are regulations contained in a Zoning Bylaw, not specifically an Official Community Plan Policy document.
My comments regarding the discrpenacy with Metro RGS:
".. we were all aware of the land use designations of Mill and Timber site and the Andres site when we put them in our ocp in fact I voted against the andres one for that reason and I mentioned that to Council that likely metro would reject it and Council has chosen to go that route on it."
Report: Development Services / File: 6700-20-125
City of Port Moody Bylaw No. 2992, being a bylaw to amend "City of Port Moody Bylaw, 2010, No. 2849" (OCP Map Amendment)
City of Port Moody Bylaw No. 2991, being a bylaw to amend "City of Port Moody Zoning Bylaw, 1988, No. 1890" (Zoning Bylaw Map Amendment)
City of Port Moody Bylaw No. 2993, being a bylaw to dedicate as park the lands located at Lots 67-69, Block 11 on Mercier Road
RC14/289
Moved, seconded and CARRIED
THAT City of Port Moody Bylaw No. 2992, being a bylaw to amend "City of Port Moody Bylaw, 2014, No. 2955" (OCP Map Amendment), be read a first and second time as recommended in the report dated October 6, 2014 from Development Services regarding OCP Amendment, Rezoning and Parkland Dedication of Lots 67-69, Block 11, Plan 2483 on Mercier Road.
RC14/290
Moved, seconded and CARRIED
THAT Bylaw No. 2992 be referred to a Public Hearing to be held on Tuesday, October 28, 2014 at City Hall, 100 Newport Drive, Port Moody.
RC14/291
Moved, seconded and CARRIED
THAT City of Port Moody Bylaw No. 2991, being a bylaw to amend "City of Port Moody Zoning Bylaw, 1988, No. 1890" (Zoning Bylaw Map Amendment), be read a first and second time as recommended in the report dated October 6, 2014 from Development Services regarding OCP Amendment, Rezoning and Parkland Dedication of Lots 67-69, Block 11, Plan 2483 on Mercier Road.
RC14/292
Moved, seconded and CARRIED
THAT Bylaw No. 2991 be referred to a Public Hearing to be held on Tuesday, October 28, 2014 at City Hall, 100 Newport Drive, Port Moody.
RC14/293
Moved, seconded and CARRIED
THAT City of Port Moody Bylaw No. 2993, being a bylaw to dedicate as park the lands located at Lots 67-69, Block 11 on Mercier Road, be read a first, second, and third time as recommended in the report dated October 6, 2014 from Development Services regarding OCP Amendment, Rezoning and Parkland Dedication of Lots 67-69, Block 11, Plan 2483 on Mercier Road.
Report: Long Term Strategic Financial Framework
File: 1720/Vol 02
RC14/294
Moved, seconded and CARRIED
THAT the Long Term Strategic Financial Framework be approved and applied as a guiding document in the City's annual budget process.
Report: Engineering and Parks Services, date October 1, 2014 / File: 02/760/20/26/13
RC14/295
Moved, seconded and CARRIED
THAT the report dated October 1, 2014 from Engineering Services regarding the Budget closure for the Inlet Centre Fire Hall project be received for information.
Report: Development Services - Building, Bylaw and Licensing Division, dated September 30, 2014 / File: 0900-3900-02
RC14/296
Moved, seconded and CARRIED
THAT the report dated September 30, 2014 from Development Services regarding Successes of the Waste Management Bylaw be received for information;
AND THAT Council direct staff to prepare an amendment bylaw removing new construction from the requirements of Waste Management Bylaw No. 2822 as recommended in the report dated September 30, 2014 from Development Services regarding Successes of the Waste Management Bylaw.
Report: Engineering and Parks Services, dated October 6, 2014 / File: 11-5380-07
Moved and seconded at the Regular Council Meeting held on June 24, 2014:
THAT Port Moody implement monthly curb-side pick up for glass;
AND THAT in the interim, a glass drop-off depot be established in Port Moody.
Separation of the motion was requested.
RC14/297
The question on the first part of the motion was put and CARRIED:
THAT Port Moody implement monthly curb-side pick up for glass;
RC14/298
Moved, seconded and CARRIED
THAT the second part of the motion be amended by replacing "a glass drop-off depot" with "glass drop-off depots", and adding "and that staff report back with recommended depot locations".
RC14/299
The question on the second part of the motion as amended was put and CARRIED:
AND THAT in the interim, glass drop-off depots be established in Port Moody;
AND THAT staff report back with recommended depot locations.
Report: Corporate Services Department - Legislative Division, dated October 3, 2014 / File: 11-5400-20-01-2001
RC14/300
Moved, seconded and CARRIED
THAT the following motions regarding the Transfer of Highways from the January 13,1997 Regular Council meeting be adopted as amended as recommended in the report dated January 7,1997 from R.E. Reichelt, Acting City Administrator.
THAT
1. The Ministry of Transportation and Highways be advised that Port Moody does not accept the transfer of responsibilities and funding of the Provincial major highways;
2. Staff be authorized to open negotiations with the Ministry of Transportation and Highways on an agreement with regard to the necessary capital cost repairs required prior to the City being prepared to take over the full responsibility for maintenance and operation of these roads;
3. Port Moody work with other municipalities and organizations such as the UBCM and GVRD to ensure that future downloading of services is not done without prior consultation with municipalities.
Email: Recycling Council of BC, dated September 10, 2014 / File: 0630-01
RC14/301
Moved, seconded and CARRIED
THAT October 20-26, 2014 be proclaimed Waste Reduction Week in the City of Port Moody.
Letter: JDRF, dated September4, 2014 / File: 0630-01
RC14/302
Moved, seconded and CARRIED
THAT November 14, 2014 be proclaimed World Diabetes Day in the City of Port Moody.
Letter: Community Ventures Society, dated September 10, 2014 / File: 0630-01
RC14/303
Moved, seconded and CARRIED
THAT October 2014 be proclaimed Community Inclusion Month in the City of Port Moody.
11.1 Council Verbal Reports
Councillor Dilworth noted that the Port Moody Rock and Gem Club will be presenting the 2014 Rock and Gem Show on October 25 and 26, 2014 at the Kyle Centre. Councillor Dilworth encouraged everyone to attend the event, which will feature local lapidary artists, hobbyists, and enthusiasts, and present opportunities to buy handcrafted items and support local artisans.
Councillor Royer noted the importance of public attendance at this Council Meeting, acknowledged those who attended, and expressed disappointment at not having been permitted to speak about the Official Community Plan as extensively as she had wished.
Mayor Clay congratulated the Eagle Ridge Hospital on their Evening of Caring fundraiser, which raised over $200,000. Mayor Clay also noted that a Town Hall Meeting will be held on October 27, 2014 to address the issue of Building Height, Size, and Siting issues in Established Neighbourhoods. Mayor Clay noted that information will be provided at 6pm, and public input will begin at 7pm, and encouraged people to attend.
12. Information Items
12.1 Committees, Commissions, and Boards - Minutes
- Economic Development Committee - June 4, 2014
- Youth Focus Committee - June 11, 2014
- Library Board Minutes-June 19, 2014
- Tri-Cities Homelessness and Housing Task Group - July 4, 2014
- Arts and Culture Committee - July 7, 2014
- Heritage Commission-July 10, 2014
- Transportation Committee - July 16, 2014
- Environmental Protection Committee - July 21, 2014
- Preschool Task Force - July 31, 2014
- Library Board Minutes - August 21, 2014
- Arts and Culture Committee - September 4, 2014
- Tri-Cities Homelessness and Housing Task Group - September 5, 2014
- Preschool Task Force - September 8, 2014
- Economic Development Committee - September 18, 2014
Letter from FCM dated September 15, 2014 re: Fixing Canada's Housing Crunch Campaign
Letter from UBCM dated September 18, 2014 re: Gas Tax Agreement Community Works Fund Payment
Letter from City of Richmond dated September 26, 2014 re: Richmond Response to BC Ministry of Agriculture Consultation on Potential Changes to the Agriculture Land Reserve Use, Subdivision and Procedure Regulation
Memo: Manager of Corporate Purchasing and Risk Management, dated September 24, 2014
12.4 Release of Resolution from Closed Meeting
File: 03-1220-01
From the Closed Council Meeting Held on September 16, 2014:
CC14/104
Moved, seconded and CARRIED
THAT Mr. Guy Black be presented with a City of Port Moody Flag for him to carry on his memorial journey from Port Moody to the Legislature Cenotaph in Victoria, BC.