Oct 6,2015 Committee of the Whole

 
Committee of the Whole
 
Agenda                     Minutes
 
3.1 Minutes
File: 0550-03-02
CW15/062
Moved and CARRIED
THAT the minutes of the Committee of the Whole meeting of Tuesday, July 21, 2015 be adopted

4.1 Library Board 2016 Budget Presentation
Presentation: Library Board Chair
Report: Library, dated September 24, 2015 / File: 9070-02

 
The Library Board Chair, Linda Martin, gave a presentation on the 2016 Library Board budget to be considered during upcoming Council budget deliberations.
Key points noted include
links between library activities to the 2015-2018 Council Strategic Priorities;
increase in borrowing and visits to the library since 1996;
information assistance transaction trends;
operating budget requests;
budget restrictions;
and capital budget requests.
Ms. Martin and the Director of Library Services, Lynne Russell, responded to questions from Council regarding collections, per capita use of the library, and library renovation and expansion needs.
CW15/063
Moved and CARRIED
THAT the report dated September 24, 2015 from the Library regarding Library Board 2016 Budget Presentation be received for consideration during upcoming budget deliberations


 
4.2 Water Supply and Distribution System Bylaw 2015, No. 3026
Presentation
Report: Engineering and Parks Services, dated September 21, 2015 / File: 5600-00 and 3900-02

Staff provided an overview of the proposed Water Supply and Distribution Bylaw, noting that the existing Bylaw was adopted in 1947 and has had very few amendments to date. The proposed Bylaw incorporates current best practices in cross connection control, use of fire hydrants, water metering, and authority to inspect premises.
Staff responded to questions from Council regarding water meter requirements; cross connection contamination risks; backflow preventer maintenance and inspection programs; authority to amend Schedules A and B; servicing standards; service connection requirements; waste water recycling; and requirement for water metering of strata properties.

CW15/064
Moved
THAT the Engineering and Parks Services report, dated September 21, 2015 regarding Water Supply and Distribution System Bylaw, 2015, No. 3026 be forwarded to Council for consideration with the following recommendation:
THAT Water Supply and Distribution System Bylaw, 2015, No 3026, be read a first, second, and third time as recommended in the report dated September 21, 2015 from Engineering and Parks Services.

CW15/065
Moved
THAT the last clause of the foregoing resolution be amended by adding “with the following amendment: residential addresses are not to be placed on Schedule A of the Bylaw.”

CW15/066
Moved and DEFEATED
THAT the foregoing amending motion be replaced by the following:

THAT the last clause of the foregoing motion be amended by adding “with the following amendment: Schedule A of the Bylaw is to include only Industrial, Commercial, and Institutional properties”.
(Voting against: Councillors Dilworth, Lahti, and Junker)

The question on the main amending motion was put to a vote; the amending motion was DEFEATED.
(Voting against: Councillors Dilworth, Lahti, and Junker, and Mayor Clay)

The question on the main motion (CW15/064) was put to a vote;
the motion was CARRIED.
(Voting against: Councillor Vagramov)

4.3 Parks and Recreation Master Plan Feedback from Committees
Report: Parks and Recreation Commission, dated August 20, 2015 / File: 15-8160-01

CW15/067
Moved
THAT the comments on the Parks and Recreation Master Plan from the Parks and Recreation Commission, the Environmental Protection Committee, and the Community Care Committee be received and incorporated into the Plan as recommended in the report dated August 20, 2015 from the Parks and Recreation Commission regarding Parks and Recreation Master Plan Feedback from Committees;
AND THAT the Parks and Recreation Master Plan be approved for implementation;

AND THAT staff incorporate the recommendations contained in the Parks and Recreation Master Plan into their annual work plan;
AND THAT staff provide quarterly progress updates on the implementation of the Master Plan recommendations to the Parks and Recreation Commission on an ongoing basis.

CW15/068
Moved and CARRIED
THAT the foregoing motion be amended by:
Removing the third and fourth clauses; and
Amending the second clause to read: “AND THAT the Parks and Recreation Master Plan be returned to Council at Committee of the Whole for approval”.

The question on the main motion (CW15/067) as amended (by
CW15/068) was put to a vote; the motion was CARRIED.


 

4.4 Age Friendly Community Planning Project Feedback from Committees
Report: Parks and Recreation Commission, dated August 21, 2015 / File: 15-8160-01

CW15/069
Moved and CARRIED
THAT the comments on the Age Friendly Community Planning Project report be received as recommended in the report dated August 21, 2015 from the Parks and Recreation Commission regarding feedback on the Age Friendly Community Planning Project Report;
AND THAT the Age Friendly Community Planning Project Report be returned to Council at Committee of the Whole for approval.

4.5 Grants and Donations
Presentation: General Manager of Financial Services
Report: Financial Services Department, dated August 21, 2015 / File: 05-1880-01

 
Staff provided an overview of the history and status of grant programs in the City of Port Moody. The following options were presented to Council for discussion:

CW15/070
Moved
THAT the previous grant program with an annual budget of approximately $20,000 be reinstated and incorporated into the 2016 budget, and a new policy be drafted with the applicable guidelines for the grant program.

CW15/071
Moved and CARRIED
THAT the foregoing motion be amended by changing “approximately $20,000” to “up to $70,000”.
(Voting against: Councillor Dilworth and Mayor Clay)

CW15/072
Moved and DEFEATED
THAT the foregoing motion be amended by adding “AND THAT the grant program be administered by the Port Moody Foundation”.
(Voting against: Councillors Dilworth, Glumac, Junker, Lahti, and Vagramov)

CW15/073
Moved and CARRIED
THAT the foregoing motion be amended by removing “and a new policy be drafted with the applicable guidelines for the grant program”.

CW15/074
Moved and CARRIED
THAT the foregoing motion be amended by removing “with an annual budget of up to $70,000”.
(Voting against: Councillors Glumac and Junker)

CW15/075
Moved
THAT the foregoing motion be amended by adding “AND THAT staff report back with options on a process for approving grant applications and identifying a budget for the aforementioned grant program”.

CW15/076
Moved and CARRIED
THAT the foregoing amending motion be further amended by adding “including inviting Mayor Josie Osborne of Tofino to give a presentation on participatory budgeting for grant funding”.

The question on the amending motion (CW15/075) as amended (by CW15/076) was put to a vote; the amending motion was CARRIED.
(Voting against: Councillor Dilworth)

CW15/077
Moved and CARRIED
THAT the foregoing motion be amended by replacing “the previous” with “a”

The question on the main motion (CW15/070) as amended (by
CW15/071, CW15/073, CW15/074, CW15/075, CW15/076, and
CW15/077) was put to a vote as follows:
THAT a grant program be reinstated and incorporated into the 2016 budget;
AND THAT staff report back with options on a process for approving grant applications and identifying a budget for the aforementioned grant program, including inviting Mayor Josie Osborne of Tofino to give a presentation on participatory budgeting for grant funding.

The motion was CARRIED
(Voting against: Councillor Dilworth and Mayor Clay


4.6 Queens Street Information Kiosk
Report: Community Services Department, dated September 3, 2015 / File: 12-6280-01/2001
CW15/078
Moved and CARRIED
THAT staff submit a 2016 Operating Project for the repair and refurbishment of the Queens Street Kiosk for consideration in the upcoming budget process as recommended in the report dated September 3, 2015 from the Community Services Department regarding the Queens Street Information Kiosk.