Mar 8,2016 Regular Council
Regular Council Meeting
1.1 Introduction of Art at Council
Verbal Report: Mayor Clay
File: 18-7705-01
Mayor Clay noted that the 16th Annual Port Moody Canadian Film Festival runs from March 10-13, 2016. A trailer for the opening film titled Les Etres Chers (Our Loved Ones) was shown.
Mayor Clay invited Josh Cabrita, the Artistic Director of the Port Moody Canadian Film Festival, to speak. Mr. Cabrita provided an overview of the films that will be showcased at this year's Festival, and invited everyone to watch the films at Inlet Theatre.
2. Public Input
Jean Donaldson, Port Moody, expressed concerns regarding Council's decision to not endorse the recommendation for the Seniors Focus and Community Care Committees to jointly investigate options for a seniors assisted living facility, and requested an explanation on how the recommendation is at variance with the Official Community Plan (OCP). Ms. Donaldson requested that the needs of and input from seniors be considered when determining the use of the old Fire Hall site.
Anne Ladouceur, Port Moody, expressed concerns regarding the shortage of affordable and accessible housing for seniors and disabled residents in Port Moody. Ms. Ladouceur requested an explanation on why it would be premature for two committees to examine options for a City-owned lot, and how addressing the needs of the community would be against the OCP.
David Ritcey, Port Moody, noted that there are areas within the City that require more lighting, and requested information on the City's standards for spacing between street lights and how residents can request additional street lights. Staff encouraged residents to notify the City with of any public lighting concerns.
Peter Dasnieres, Port Moody, requested clarification on the location of the future potential Evergreen station, noting different locations have been identified on different documents.
Sarah Luisio, Port Moody, expressed concerns regarding questions not being answered during Public Input. Mayor Clay noted that comments are heard and received during Public Input for Council's consideration, and that Public Input is not a forum for debate
3.1 Presentation ASTTBC Award
File: 0290-03
Keith Trulson, President, and John Leech, CEO, of Applied ScienceTechnologists and Technicians of BC (ASTTBC) presented Kevin Ramsay, City Manager, with an ASTTBC Professional Achievement Award for 2015, in recognition of his contribution to the well-being of the community.
3.2 Presentation Heritage BC Planning & Management Award
File: 0290-03
Mayor Clay noted that on February 18, 2016, Heritage BC recognized Mary De Paoli, Manager of Planning, and Donald Luxton and Associates for the loco Townsite Preservation and Preventative Maintenance Plan. Mayor Clay and Councillor Junker, Chair of the Heritage Commission, presented Ms. De Paoli with Heritage BC's 2016 Heritage Planning and Management Award.
Jamie Bergen, Port Moody, and Fred Ledlin, Coquitlam, presented a proposal to bring a German Oktoberfest and Winter Village to Port Moody in 2016. It was noted that the organizers would incur all costs and that a portion of proceeds would be donated to Eagle Ridge Hospital. Mssrs. Bergen and Ledlin responded to questions on the proposed location and dates, parking, impact on the grass and Pioneer Memorial Park, equipment, competition, incentives for vendors, seating, and the involvement of local breweries.
4.1 Minutes, Feb 23
File: 01-0550-05
RC16/082
Moved, seconded, and CARRIED
THAT the minutes of the Regular Meeting of Council held Tuesday, February 23, 2016 be adopted.
5. Consent Agenda
Note: Council may adopt in one motion all recommendations appearing on the Consent Agenda or, prior to the vote, request that an item be removed from the Consent Agenda for debate or discussion, voting in opposition to a recommendation, or declaring a conflict of interest with an item.
RC16/083
Moved, seconded, and CARRIED
THAT the recommendations contained in the following items presented in the March 8, 2016 Regular Council Consent Agenda be adopted:
• 5.1 - Finance Committee Resolutions for Ratification; and
• 5.2 - Committee of the Whole Resolutions for Ratification.
5.1 Finance Committee Resolutions for Ratification
Recommendation, Adoptded on Consent:
THAT the following recommendations from the Finance Committee Meeting of March 1, 2016 be ratified:
2016-2020 Operating Financial Plan Draft
FC16/035
THAT the changes related to E-Comm levies, utility company revenue grants, and after-hours Operations dispatch services be included in the 2016-2020 Operating Financial Plan as recommended in the report dated February 19, 2016 from Financial Services Department regarding 2016-2020 Operating Financial Plan Draft;
AND THAT the recurring items currently proposed to be funded by the Council Strategic Priorities Reserve be included in the following departmental operating budgets:
. Community Services: Community Events, $70,000 annually;
. Engineering & Parks: Public Works Day, $2,500 annually;
. Financial Services: Internal Audit Review, $20,000 annually;
. City Administration: Organizational Development, $40,000 annually; and
. Engineering & Parks: Personal Safety Fair, $5,000;
AND THAT the annual funding to the Council Strategic Priorities Reserve be decreased by $137,500, an amount equivalent to the recurring items;
AND THAT the $2,500 for the Public Works Day project currently funded by the Water Capital Reserve be included in the 2017 Water operating budget;
AND THAT the $2,500 for the Public Works Day project currently funded by the Sewer Capital Reserve be included in the 2017 Sewer operating budget;
AND THAT the $2,500 for the Public Works Day project currently funded by the Sanitation Reserve be included in the 2017 Sanitation operating budget.
FC16/037
THAT staff report back on the tax impact of the closure of Burrard Thermal based on current assessment and the different land uses that may apply to the property.
FC16/038
THAT staff report back, as part of 2017 budget deliberation, on how annually funded items are to be handled in the future, and on historic contributions to the Council Strategic Priority Reserve.
Budget for Communications Outreach re Truck Route and Restrictions
FC16/040
THAT the $1,000 needed for communications outreach regarding truck routes and restrictions be funded from Council Contingency.
Funding for 2016 Centre for Civic Governance Forum
FC16/041
THAT up to $5,079.06 for the 2016 Centre for Civic Governance Forum be funded from Council Contingency.
5.2 Committee of the Whole Resolutions for Ratification
Recommendation, adopted on Consent:
THAT the following recommendations from the Committee of the Whole Meeting of March 1, 2016 be ratified:
City's Bear Essentials Program Update
CW16/049
THAT staff be directed to bring forward amendments to City of Port Moody Solid Waste Bylaw, 2009, No. 2816 to include provisions requiring bear-resistant containers and/or enclosures for all properties in the City as recommended in the report dated February 19, 2016 from Development Services Department ˇV Sustainability Division regarding Cityˇ¦s Bear Essentials Program Update;
AND THAT staff be directed to bring forward proposed development guidelines for bear-resistant enclosures and containers.
Special Event Funding Request Process
CW16/050
THAT the criteria for considering special event funding requests include a completed Special Events Application from a registered nonprofit organization as recommended in the report dated February 16, 2016 from Community Services Department Cultural Services Division regarding Special Event Funding Request Process;
AND THAT funding be limited to a maximum of three years with a reduced percentage each year.
Participatory Budgeting ˇV Community Grants Allocation Policy
CW16/055, 056, 057, 058, and 061
THAT the Community Grants Allocation Policy for the allocation of annual community grants be approved as presented in the report dated February 18, 2016 from Financial Services Department regarding Participatory Budgeting Community Grants Allocation Policy;
AND THAT the Community Grants Allocation Policy be amended on Page 3, Solid Bullet Point 7 by replacing: ˇ§Council will vote to break the tie, or award proportionally with:
"grants will be awarded proportionally";
AND THAT the Community Grants Allocation Policy be amended on Page 3, by replacing Solid Bullet Point 6 with:
"Where there is excess funding in one of the categories, funding will be awarded to applicants in other categories, with any surplus funds set aside in a reserve for future allocation."'
AND THAT the Community Grants Allocation Policy be amended on Page 3, by replacing Solid Bullet Point 8 with:
"Once the funding for each group has been allocated and Council has authorized the release of funds, successful applicants will be announced by Council, and the results posted to the City website¨.
5.3 2016 Heritage Commission Work Plan and Budget
Report: Heritage Commission, dated February 11, 2016
File: 0360-20-09-03-01
RC16/084
Moved, seconded, and CARRIED
THAT the Heritage Commission's 2016 Work Plan and Budget be approved as recommended in the report dated February 11, 2016 from Heritage Commission regarding Heritage Commission 2016 Work Plan and Budget.
5.4 Arts and Culture Committee 2016 Work Plan
Report: Arts and Culture Committee, dated February 17, 2016
File: 0360-20-43
RC16/085
Moved, seconded, and CARRIED
THAT the proposed Arts and Culture Committee Work Plan be approved as recommended in the report dated February 17, 2016 from Arts and Culture Committee regarding Arts and Culture Committee 2016 Work Plan
5.5 Community Care Committee 2016 Work Plan and Related Appointments
Report: Community Care Committee, dated February 29, 2016
File: 0360-20-02
Moved and seconded
THAT the Community Care Committee 2016 Work Plan and associated appointments be approved as recommended in the
report dated February 29, 2016 from Community Care Committee regarding Community Care Committee - 2016 Work Plan and Related Appointments.
RC16/087
Moved, seconded, and DEFEATED
THAT the foregoing motion be amended by replacing "as recommended" with "with the exception of the items 'Food Security' and 'Living Wage' as presented".
(Voting against: Councillors Dilworth, Glumac, Junker, Lahti, Royer, and Vagramov)
RC16/088
Moved, seconded, and CARRIED
THAT the foregoing motion be amended by adding:
"AND THAT the work plan be amended by adding the following bullet point under Food Security: 'Explore the formation of a task force or subcommittee.'."
(Voting against: Councillor Junker and Mayor Clay)
The main motion (RC16/086) as amended (by RC16/088) was put
to a vote; the motion was CARRIED.
(Voting against: Mayor Clay)
5.6 Parks and Recreation Commission 2016 Work Plan
Report: Parks and Recreation Commission, dated February 11, 2016
File: 15-8160
RC16/089
Moved and seconded
THAT the 2016 Parks and Recreation Commission Work Plan be approved as recommended in the report dated February 11, 2016 from Parks and Recreation Commission regarding Parks and Recreation Commission 2016 Work Plan.
RC16/090
Moved, seconded, and CARRIED
THAT the foregoing motion be amended by adding;
"AND THAT the work plan be amended by replacing "Parks and Recreation Master Plan Update" with "Parks and Recreation Master Plan Implementation" in May and September."
RC16/091
Moved, seconded, and DEFEATED
THAT the foregoing motion be amended by adding:
"AND THAT an item to gauge interest in forming a joint subcommittee/task group with the Community Care Committee regarding Food Security be added to the work plan."
(Voting against: Councillors Dilworth, Glumac, Junker, Lahti, Royer, and Mayor Clay)
The question on the main motion (RC16/089) as amended (by RC16/90) was put to a vote; the motion was CARRIED
7.1 Council Procedure Bylaw Adoption
Memo: Corporate Services Department ˇV Legislative Services Division, dated March 4, 2016
File: 09-3900-02
A Bylaw to establish the rules of procedure for Council Meetings.
RC16/092
Moved, seconded, and CARRIED
THAT City of Port Moody Council Procedure Bylaw, 2016, No. 3013 be now adopted.
(Voting against: Councillor Vagramov)
7.2 Truck Route and Restrictions Amendment to the Street, Traffic, and Public Places Bylaw, No. 1528 Adoption
Memo: Corporate Services Department Legislative Services Division, dated March 1, 2016
File: 09-3900-02
A Bylaw to amend City of Port Moody Street, Traffic, and Public Places Bylaw No. 1528 to define trucks, designate truck routes, designate the method for local deliveries, stipulate the hours of operation for trucks using non-MRN roads for local deliveries in predominantly single-family and multi-family areas, and require a permit for an oversized vehicle using the MRN or other roads.
RC16/093
Moved, seconded, and CARRIED
THAT City of Port Moody Street, Traffic, and Public Places Bylaw, 1981, No. 1528, Amendment Bylaw, No. 2630 be now adopted.
RC16/094
Moved, seconded, and CARRIED
THAT an amendment bylaw be drafted to correct the designation of the entirety of Clarke Street as part of the MRN.
7.3 Municipal Ticket Information Authorization Bylaw Adoption
Memo: Corporate Services Department - Legislative Services Division, dated March 1, 2016
File: 09-3900-02
A Bylaw to establish fines in relation to offences, and to designate Bylaw Enforcement Officers for the purpose of enforcing Bylaws under Part 8 Division 3 of the Community Charter.
RC16/095
Moved, seconded, and CARRIED
THAT City of Port Moody Municipal Ticket Information Authorization Bylaw, 2016, No. 3044 be now adopted.
7.4 New Vector Control Bylaw Adoption
Memo: Corporate Services Department Legislative Services Division, dated March 1, 2016
File: 09-3900-02
A Bylaw to regulate nuisances and objectionable situations related to vectors.
RC16/096
Moved, seconded, and CARRIED
THAT City of Port Moody Vector Control Bylaw, 2016, No. 3043 be now adopted.
8. Unfinished Business
9.1 Committee Appointments
Verbal Report: Mayor Clay
File: 01-0360-07
RC16/097
Moved, seconded, and CARRIED
THAT Kevin Pearce be appointed to the 2016 Tourism Committee as a business representative.
9.2 2621 St. Johns Street Rezoning Third Reading
City of Port Moody Zoning Bylaw, 1988, No. 1890, Amendment Bylaw No. 230, 2016, No. 3019
File: 09-3900-02
If referred from Public Hearing March 8, 2016.
A Bylaw to rezone the property located at 2621 St. Johns Street from Community Commercial (C3) to Comprehensive Development 63 (CD63).
RC16/098
Moved, seconded, and CARRIED
THAT City of Port Moody Zoning Bylaw, 1988, No. 1890, Amendment Bylaw No. 230, 2016, No. 3019 be read a third time.
RC16/099
Moved, seconded, and CARRIED
THAT the report dated February 25, 2016 from the Development Services Department - Planning Division regarding Flavelle Oceanfront Development's Official Community Plan Amendment application be received;
AND THAT, per Section 475 of the Local Government Act, the City formally notify the following organizations in writing of the application:
the BC Ministry of Environment; Fisheries and
Oceans Canada;
the Greater Vancouver Regional District
(Metro Vancouver);
School District 43;
Port Metro Vancouver;
TransLink;
the municipalities adjacent to the area covered by
the plan, being: the City of Burnaby, the City of Coquitlam, the Village of Anmore, and the Village of Belcarra;
and, affected First Nations, being: Musqueam Nation, Kwikwetlem First Nation, Sto:lo Nation, Sto:lo Tribal Council, Skawahlook First Nation, Soowahlie First Nation, Seabird Island Band, Shxw'owhamel First Nation, Lyackson First Nation, Penelakut Tribe, Hul'qumi'num Treaty Group, Stz'uminus First Nation, Cowichan Tribes, Halalt First Nation, Lake Cowichan
First Nation, Squamish Nation, and Tsleil-Waututh Nation.
9.4 Affordable Housing Reserve Fund Guidelines
Report: Development Services Department ˇV Planning Division, dated February 29, 2016
File: 5080-10-02
RC16/100
Moved, seconded, and CARRIED
THAT the Affordable Housing Reserve Fund Guidelines be approved as recommended in the report dated February 29, 2016 from Development Services Department - Planning Division regarding Affordable Housing Reserve Fund Guidelines.
10.1 Port Moody Ecological Society Fee Waiver Request
Report: Community Services Department, dated February 24, 2016
File: 15-7715-03-005
RC16/101
Moved, seconded, and CARRIED
THAT the Port Moody Ecological Society be granted a fee waiver in the amount of $500 funded from the Community Services Fee Waiver Budget as recommended in the report dated February 24, 2016 from Community Services Department
regarding Port Moody Ecological Society Fee Waiver Request.
10.2 2016 Burrard Inlet Fish Festival Delegation Response
Report: Community Services Department Cultural Services Division, dated March 2, 2016
File: 18-7715-01
RC16/102
Moved, seconded, and CARRIED
THAT the report dated March 2, 2016 from Community Services Department - Cultural Services Division regarding 2016 Burrard Inlet Fish Festival Delegation Response be received for information.
RC16/103
Moved and seconded
THAT funding in the amount of $8,300 be allocated to the Burrard Inlet Fish Fest.
RC16/104
Moved and seconded
THAT the foregoing motion be amended by replacing "$8,300" with "$17,000".
RC16/105
Moved, seconded, and CARRIED
THAT this item be deferred for discussion in Committee of the Whole.
(Voting against: Councillor Lahti)
RC16/106
Moved, seconded, and DEFEATED
THAT Council go into Committee of the Whole to discuss combining the Burrard Inlet Fish Festival with the Inlet Music Festival.
(Voting against: Councillor Dilworth, Junker, Lahti, and Royer)
As Council elected not to go into COTW, the deferred motion was taken up once again. The question on the amending motion (RC16/104) was put to a vote; the motion was CARRIED.
(Voting against: Councillor Dilworth and Mayor Clay)
The question on the main motion (RC16/103) as amended (by RC16/104) was put to a vote; the motion was CARRIED.
RC16/107
Moved and seconded
THAT the dates August 12-13, 2016 be confirmed for the Burrard Inlet Fish Fest at Rocky Point Park.
RC16/108
Moved, seconded, and CARRIED
THAT the foregoing motion be amended by adding "and August 11-12, 2017" before "be confirmed".
(Voting against: Mayor Clay)
The question on the main motion (RC16/107) as amended (by RC16/108) was put to a vote; the motion was CARRIED.
RC16/109
Moved, seconded, and CARRIED
THAT the meeting be extended for one hour
10.3 Inlet Music Festival Delegation Response
Report: Community Services Department ˇV Cultural Services Division, dated March 2, 2016
File: 18-7715-01
RC16/110
Moved, seconded, and CARRIED
THAT the report dated March 2, 2016 from Community Services Department - Cultural Services Division regarding Inlet Music Festival Delegation Response be received for information.
RC16/111
Moved, seconded, and CARRIED
THAT Council go into Committee of the Whole to address the applicants.
Council went into COTW at 10:05pm.
COTW
10.3 The representatives of the Inlet Music Festival, Corey Hawkins and Clyde Hill, responded to questions regarding the process for artist selection, the expected make-up of Port Moody artists, volunteers, the family-friendliness of the event, organizers' fees, and other details of the proposed budget.
RCCOTW16/001
Moved, seconded, and CARRIED
THAT the COTW meeting be adjourned and the Regular Council meeting resume.
The Regular Council meeting resumed at 10:48pm
Discussion ensued on whether the delegation's request adheres to Delegation section 25 of the Community Charter that prohibits assistance to Response businesses.
RC16/112
Moved, seconded, and CARRIED
THAT this item be deferred until the next meeting, by which time the legalities of the proposal can be established, and, if
necessary, a legal opinion can be obtained.
10.4 Cash-In-Lieu of Parking Program
Report: Councillor Rick Glumac, dated February 28, 2016
File: 0530-01/2016
RC16/113
Moved and seconded
THAT staff report back to Council with specific amendments to the City of Port Moody Zoning Bylaw or other appropriate bylaw which would permit land owners the option to pay the City a sum of $25,000 per parking stall in lieu of providing the
required number of off-street parking stalls in new developments, up to a maximum reduction of 20% of the total number of required off-street parking stalls, in all areas within 800m of an Evergreen Line Station as recommended in the report dated February 28, 2016 from Councillor Rick Glumac regarding Cash-ln-Lieu of Parking Program;
AND THAT the staff report back on collecting cash-in-lieu of parking funds in accordance with the Local Government Act, to be utilized for the provision of new off-street public parking spaces, improvements to existing off-street parking spaces,
and transportation infrastructure that supports walking, cycling, transit, or other alternative forms of transportation.
RC16/114
Moved, seconded, and DEFEATED
THAT the meeting be extended for one hour.
(Voting Against: Councillors Dilworth and Lahti
As there was no unanimous resolution to extend the meeting, the
meeting was automatically adjourned at 11:00pm. All unfinished
business will be placed on the next Regular Council Meeting
agenda for March 22, 2016.
11.1 Council Verbal Reports
11.2 Staff Verbal Reports
12.1 Committees, Commissions, and Boards ˇV Minutes
-
Transportation Committee November 18, 2015
-
Library Board January 21, 2016
-
Tourism Committee January 27, 2016
-
Economic Development Committee February 3, 2016
-
Finance Committee February 16, 2016
-
Letter to Port Metro Vancouver dated February 2, 2016 re VFPAProject Permit No. 14-096 Pacific Coast Terminals Potash Handling System
-
Response Letter from Port Metro Vancouver dated February 29, 2016 re VFPA Project Permit No. 14-096 Pacific Coast Terminals Potash Handling System
-
Letter to Port Metro Vancouver dated March 3, 2016 re Canadian Environmental Assessment Agency Obligations & Procedures Pacific Coast Terminals ˇV Potash Handling System
13. Public Input
14. Adjournment