FC16/014
Moved, seconded, and CARRIED
THAT the minutes of the Finance Committee meeting held Tuesday, January 5, 2016 be adopted.
3.1 Capital Project Status Update – Period Ending December 2015
Spreadsheet: Capital Project Status – Period Ending December 2015, dated December 22, 2015
FC16/015
Moved, seconded, and CARRIED
THAT the Capital Project Status Update – Period Ending December 2015 be received for information.
The Manager of Engineering and the Senior Project Engineer left the meeting at this point and did not return.
4.1 2015-2018 Strategic Plan Initiatives Additional Funding Rationale
Report: Financial Services Department, dated January 6, 2016
File: 05-1720
Staff provided an overview of the report and responded to questions from Council regarding allocation of funds for external planning assistance and land valuations for the Fire Hall and Works Yard sites.
FC16/016
Moved, seconded, and CARRIED
WHEREAS Council has identified projects and initiatives in its 2015-2018 Strategic Plan that require funding for planning, consultation, and other related works;
AND WHEREAS staff have incurred and projected costs related to those Strategic Plan initiatives that are estimated to be in excess of the $100,000 set aside in the 2015-2019 Capital Budget;
BE IT RESOLVED THAT an additional $100,000 be approved for 2016 in the Council Strategic Priorities Reserve in the 2016-2020 Capital Budget to fund Strategic Plan initiatives, including the Moody Centre Neighbourhood Plan and the Coronation Park Neighbourhood Plan, as recommended in the report dated January 6, 2016 from Financial Services Department regarding Additional Funding for 2015-2018 Strategic Plan Initiatives Additional Funding Rationale.
4.2 Preliminary Action Plan for Fleet Services
Report: Engineering & Parks Services Department – Operations – Fleet Services Division, dated December 14, 2015
File: 11-5230-01
FC16/017
Moved, seconded, and CARRIED
THAT the report dated December 14, 2015 from Engineering and Parks Services Department – Operations – Fleet Services Division regarding Preliminary Action Plan for Fleet Services be received for information.
The Director of Parks and Public Works and the Superintendent of Support Services left the meeting at this point and did not return.
4.3 Early Approval of Event Coordinator Position
Memo: Community Services Department, dated January 6, 2016
File: 15-7715-03-001
Staff provided an overview and responded to a question from Council regarding potential timing to have a coordinator in place.
FC16/018
Moved, seconded, and CARRIED
THAT the $35,000 for the Event Coordinator position be given early budget approval in 2016.
5.1 Monthly Expenditure Report – November 2015
Spreadsheet: Monthly Expenditure Report, dated November 2015
File: 05-1880-20-10
5.2 Budget Expenditure Control Policy – Budget Increase Repairs to Ailsa Waterpark
Memo: Financial Services Department, dated January 4, 2016
File: 05-1700-01