Nov 21,2017 Finance Committee

Finance Committee - Nov 21,2017
 
Agenda               Minutes
 
 
2.1 Minutes
 
FC17/085
Moved, seconded, and CARRIED
THAT the minutes of the Finance Committee meeting held on Tuesday, November 7, 2017 be adopted.

 
3.1 2018 Capital and Operating Project Pre-Approvals
Report: Finance and Technology Department – Financial Services Division, dated October 30, 2017
File: 05-1700-03-08/2018

 
The following was moved and seconded at the Finance Committee meeting held on November 7, 2017:
 
FC17/083
Moved and seconded
THAT the 2018 Capital and Operating Projects be approved as attached to and recommended in the report dated October 30, 2017 from Finance and Technology Department – Financial Services Division regarding 2018 Capital and Operating Project Pre-Approvals.
FC17/086
Moved and seconded
THAT resolution FC17/083 be replaced with the following:
“THAT the following projects be removed from the list of pre-approvals:
• Electronic Agenda and Meeting Management Software;
• GIS Replacement;
• Purchase new Chief Officer’s Emergency Response Vehicle; and
• Playground rehabilitation – Rocky Point Park;
AND THAT the 2018 Capital and Operating Projects be approved as amended at the November 21, 2017 Finance Committee Meeting.”

 
FC17/087
Moved and seconded
THAT the foregoing amending motion (FC17/086) be further amended by adding the following items to the list of projects to be removed from the list of pre-approvals:
• Recreation Complex – Lighting controls moved to RC Studio;
• Facilities – Electric car charging station, installation;
• New Port Village crosswalk improvements;
• Pavement Management Plan Update;
• Streetlighting Replacement Program; and
• Pavement Management Plan Update.
 
Separation of the amending motion (FC17/087) was requested.
The first part of the amending motion (FC17/087a) was put to a vote; the following was DEFEATED:
THAT the foregoing amending motion (FC17/086) be further amended by adding the following items to the
list of projects to be removed from the list of preapprovals:
• Recreation Complex – Lighting controls moved to RC Studio; and
• Facilities – Electric car charging station, installation.
(Voting against: Councillors Junker, Lahti, and Royer)
 
The second part of the amending motion (FC17/087b) was put to a vote; the following was DEFEATED:
 
THAT the foregoing amending motion (FC17/086) be further amended by adding the following item to the list
of projects to be removed from the list of preapprovals:
• Newport Village Crosswalk Improvements.
(Voting against: Councillors Junker, Lahti, and Royer)
The third part of the amending motion (FC17/087c) was put to a vote; the following was DEFEATED:
 
THAT the foregoing amending motion (FC17/086) be further amended by adding the following items to the
list of projects to be removed from the list of preapprovals:
• Pavement Management Plan Update;
• Streetlighting Replacement Program; and
• Pavement Management Plan Update.
(Voting against: Councillors Junker, Lahti, Royer, and Vagramov)
Mayor Clay entered the meeting at this point.
Separation of the fourth bullet of the first clause of the main amending motion (FC17/086) was requested.
The question on the first three bullets of the first clause and the second clause of the main amending motion (FC17/086a) was put to a vote; the following was DEFEATED:
THAT resolution FC17/083 be replaced with the following:
“THAT the following projects be removed from the list of pre-approvals:
• Electronic Agenda and Meeting Management Software;
• GIS Replacement; and
• Purchase new Chief Officer’s Emergency Response Vehicle;
AND THAT the 2018 Capital and Operating Projects be approved as amended at the November 21, 2017 Finance Committee Meeting.”
(Voting against: Councillors Junker, Lahti, Royer, and Mayor Clay)
 
The question on the fourth bullet of the first clause of the main amending motion (FC17/086b) was put to a vote; the following was DEFEATED:
THAT the following project be removed from the list of pre-approvals:
• Playground Rehabilitation – Rocky Point Park.
(Voting against: Councillors Junker, Lahti, Madsen, and Royer, and Mayor Clay)
The question on the main motion (FC17/083) was put to a vote; the following resolution was CARRIED:
 
FC17/083
THAT the 2018 Capital and Operating Projects be approved as attached to and recommended in the report dated October 30, 2017 from Finance and Technology Department – Financial Services Division regarding 2018 Capital and Operating Project Pre Approvals.
4.1 Funding Source for 2017 Climate Leadership Institute
Memo: Finance and Technology Department – Financial Services Division, dated October 30, 2017
File: 01-0530-01
FC17/088
Moved, seconded, and CARRIED
THAT the $1,055 approved for Councillor Meghan Lahti to attend the Climate Leadership Institute to be held in
Richmond, BC on November 1-3, 2017 be funded from Council Contingency.

 
4.2 Angela and Cecile Utility and Roadworks Improvements – Funding Request
Report: Engineering and Operations Department – Engineering Division, dated November 7, 2017
File: 11-5310-CWT17101 -01
FC17/089
Moved, seconded, and CARRIED
THAT funding in the amount of $300,000 be added to the Angela and Cecile Utility and Roadworks Improvement project budget from the Water and Sewer Capital Reserves as recommended in the report dated November 7, 2017 from Engineering and Operations Department – Engineering Division regarding Angela and Cecile Utility and Roadworks Improvements – Funding Request.
 
6. Adjournment
Councillor Lahti adjourned the meeting at 5:43pm.