Your Company Name - Jan 16,2018 Finance Committee

FC18/001
Moved, seconded, and CARRIED
THAT the minutes of the Finance Committee meeting held on Tuesday, December 5, 2017 be adopted.

4.1 Sustainability and Energy Specialist Funding
Memo: Finance and Technology Department – Financial Services Division, dated January 8, 2018
File: 07-2735-02

Staff provided an overview of the request to draw funding from the Carbon Offsets Community Reserve for a proposed Sustainability and Energy Specialist position and provided clarifications on funding changes to the Environmental Coordinator position.

THAT the Carbon Offsets Community Reserve be used to provide partial funding for a Sustainability and Energy
Specialist position in the amount of $75,662 per year, as recommended in the memo dated January 8, 2018 from Finance and Technology Department – Financial Services Division regarding Sustainability and Energy Specialist Funding.

4.2 2018 Draft Financial Plan
Report: Finance and Technology Department – Financial Services Division, dated January 8, 2018
File: 05-1700-01

Staff gave a presentation outlining changes to the 2018 draft Financial Plan since the last Finance Committee meeting and
provided an overview of the budget drivers for Port Moody Police, Port Moody Fire Rescue, Port Moody Public Library, and
for each of the City departments.

Action: Staff to report back with information on the number of positions funded from the capital budget.
Action: Staff to modify graphic presentations of departmental costs to clearly separate departmental revenues from expenditures.

FC18/003
Moved, seconded, and CARRIED
THAT the Port Moody Police Department remove the new position funding of $122,777 for 2018.

FC18/004
Moved, seconded, and DEFEATED
THAT Port Moody Fire Rescue Services remove the new position funding of $139,654 for 2018.
(Voting against: Councillors Dilworth, Junker, Madsen, Royer, and Vagramov)

FC18/005
Moved, seconded, and DEFEATED
THAT the Port Moody Fire Rescue Services new position funding of up to $139,654 be funded from Accumulated Surplus for 2018.

The meeting was recessed at 6:28pm.
The meeting was reconvened at 7:40pm with the following staff members in attendance:
 Tim Savoie – City Manager
 André Boel – GM of Planning and Development
 Ron Coulson – Fire Chief
 Lesley Douglas – GM of Environment and Parks
 Dave Fleugel – Chief Constable
 Tyson Ganske – Manager of Financial Planning
 Jeff Moi – GM of Engineering and Operations
 Angie Parnell – GM of Corporate Services
 Paul Rockwood – GM of Finance and Technology
 Doug Rose – Manager of Parks
 Tracey Takahashi – Deputy Corporate Officer
 Will Ying-udomrat – Committee Coordinator
 Kate Zanon – GM of Community Services

FC18/006
Moved, seconded, and CARRIED
THAT the Council-approved closed budget item of $120,000 be funded from Accumulated Surplus for 2018.

FC18/008
Moved, seconded, and CARRIED
THAT the Library new position hiring be postponed to mid-2018.
(Voting against: Councillors Madsen and Vagramov)

FC18/010
Moved, seconded, and DEFEATED
THAT the Heritage Society new funding request of $105,000 be removed for 2018.
(Voting against: Councillors Dilworth, Junker, Lahti, Madsen, Royer, and Vagramov)

FC18/011
Moved, seconded, and CARRIED
THAT the Heritage Society new funding request of $105,000 be funded from Accumulated Surplus for 2018.
(Voting against: Councillors Dilworth and Royer, and Mayor Clay)

It was suggested that a PowerPoint slide be presented during the Public Budget Consultation to explain budgetary impacts on future years when accumulated surplus funding is used for 2018.

FC18/012
Moved, seconded, and CARRIED
THAT the Festival and Special events budget of $63,250 be funded from Accumulated Surplus for 2018.

FC18/013
Moved, seconded, and CARRIED
THAT the Canada Day celebration budget of $41,000 be funded from Accumulated Surplus for 2018.

FC18/014
Moved, seconded, and CARRIED
THAT the Asset Renewal Levy increase of 1% ($386,000) be removed in 2018.
(Voting against: Councillor Royer)

FC18/015
Moved, seconded, and CARRIED
THAT a draft proposed tax rate increase of 4.6% be presented at the Public Budget Consultation Town Hall
meeting on January 30, 2018.

5.1 Contract Awards Over $200,000 – November to December 2017
Memo: Manager of Corporate Purchasing and Risk Management, dated December 21, 2017
File: 03-1220-01

FC18/016
Moved, seconded, and CARRIED
THAT, pursuant to section 90 of the Community Charter, this portion of the Regular Meeting of the Finance Committee be closed to the public as the subject matters being considered relate to the following:
 90(1)(l) – discussions with municipal officers and employees respecting municipal objectives,
measures, and progress reports for the purposes of preparing an annual report under section 98 [annual
municipal report].