April 12,2016 Regular Council

 Regular Council - April 12,2016
 
Agenda               Minutes
 

1.1 Introduction of Art at Council
Verbal Report: Acting Mayor Junker
File: 18-7705-01

 
Acting Mayor Junker noted that the Caulfield School of Dance, which was established in Port Moody in 1982 by Cori Caulfield, has become known as one of the best dance, voice, and theatre arts schools in the Tri-Cities and beyond, with many students moving on to top international ballet companies, Broadway, film, and television. It was also noted that renowned Canadian opera singer and Doctor of Music, Gina Oh, with pop and opera performer Melody Courage, instruct the highly successful Dr. Gina Oh Voice Studio and all musical theatre courses at Caulfield School of Dance.
Acting Mayor Junker welcomed Lauren Phillips and Madison Simms, students of the Dr. Gina Oh Voice Studio, to the stage. Ms. Phillips will graduate from Heritage Woods Secondary School in June 2016 and has been accepted to Sheridan, Canada's top Musical Theatre program. Ms. Simms is a Grade 10 student at Heritage Woods and has represented the province at the Performing Arts BC annual Provincial competition, and has been awarded multiple titles. Ms. Phillips performed Say Something and Ms. Simms performed Girl in 14G.

2. Public Input

4.1 Minutes
File: 01-0550-05
RC16/136
Moved, seconded, and CARRIED
THAT the minutes of the Special Meeting (to Close Meeting) of Council held Tuesday, March 15, 2016 be adopted.

RC16/137
Moved, seconded, and CARRIED
THAT the minutes of the Regular Meeting of Council held Tuesday, March 22, 2016 be adopted.
RC16/138
Moved, seconded, and CARRIED
THAT the minutes of the Special Meeting (to Close Meeting) of Council held Tuesday, March 29, 2016 be adopted.

5. Consent Agenda
At the request of Council, the following items were removed from the Consent Agenda for consideration under section 6:
5.2 - Committee of the Whole Resolutions for Ratification; and
5.7 - Heritage Strategic Plan (2016-2022).
 
RC16/139
Moved, seconded, and CARRIED
THAT the recommendations contained in the following items presented in the April 12, 2016 Regular Council Consent Agenda be adopted:
5.1 - Finance Committee Resolutions for Ratification;
5.3 - Economic Development Committee 2016 Work Plan;
5.4 - Environmental Protection Committee 2016 Work Plan;
5.5-Transportation Committee 2016 Work Plan; and
5.6 - FCM Membership Renewal.

5.1 Finance Committee Resolutions for Ratification

Recommendation adopted on consent:
THAT the following recommendations from the Finance Committee Meetings of March 29, 2016 and April 5, 2016 be ratified:

FC16/052
THAT the $50,000 set aside in the Council Strategic Priorities Reserve for an Economic Development Strategic Plan be redirected towards a Tourism Strategic Plan for 2016.

March 29, 2016
Tourism Strategic Plan - Funding for Plan Development
Final Budget Comments

FC16/053
TFIAT the $30,000 allocated to Legal Costs in the City Manager's 2016 budget be removed.

FC16/054
TFIAT staff be directed to draft the 2016-2020 Financial Plan and Tax Rates Bylaws for Council consideration based on the 2016-2020 Financial Plan as presented at the March 29, 2016 Finance Committee meeting.

2016 Fish Festival Early Budget approval and Funding Source

FC16/056
THAT $17,000 forthe 2016 Fish Festival be funded from the 2016 Community Events Project in the Council Strategic Priorities Reserve;
AND THAT funding of $17,000 for the 2016 Fish Festival be given early budget approval.
Aprils, 2016

Kyle Centre Wall and Ice Melt Pit Repairs

FC16/058
THAT the repairs to Kyle Centre washroom plumbing and walls, and Arena II Ice Melt Pit heater and safety rails be funded from the Facilities Capital Asset Reserve as recommended in the report dated March 8, 2016 from Community Services Department regarding Kyle Centre Wall and Ice Melt Pit Repairs.

2016 Project Pre-Approvals - Engineering

FC16/059
THAT four capital projects be given pre-approval as outlined in the report dated March 24, 2016 from Engineering and Parks Services Department regarding 2016 Project Pre-Approvals - Engineering.

Council Contingency Balance
FC16/060
THAT $1,600 in unspent commitments from identified projects be transferred back to the uncommitted contingency balance as recommended in the report dated March 29, 2016 from Financial Services Department regarding Council Contingency Balance;
AND THAT staff be authorized to reallocate small unspent balances back to the uncommitted portion of Council Contingency and report on such redistributions quarterly.

5.2 Committee of the Whole resolutions for Ratification

RC16/140
Moved, seconded, and CARRIED
THAT the following recommendations from the Committee of the Whole Meeting of April 5, 2016 be ratified:

Public Consultation Plan for the Review of Land Use Policies in the Moody Centre Transit-Oriented Development Area
CW16/072
THAT the proposed consultation plan outlined in the report dated March 24, 2016 from Development Services
Department - Planning Division regarding Public Consultation Plan for the Review of Land Use Policies in the Moody Centre Transit-Oriented Development Area be endorsed;
AND THAT, per section 475 of the Local Government Act, the City formally notify the following organizations in writing of the review of land use policies for this area that is under way:  the Greater Vancouver Regional District (Metro Vancouver); School District 43; TransLink; the municipalities potentially affected by land use changes for this area, being: the City of Coquitlam and the City of Burnaby; and, affected First Nations, being: Musqueam Nation, Kwikwetlem First Nation, Sto:lo Nation, Sto:lo Tribal Council, Skawahlook First Nation, Soowahlie First Nation, Seabird Island Band, Shxw'owhamel First Nation, Lyackson First Nation, Penelakut Tribe, Hul'qumi'num Treaty Group, Stz'uminus First Nation, Cowichan Tribes, Halalt First Nation, Lake Cowichan First Nation, Squamish Nation, and Tsleil-Waututh Nation.

CW16/074
THAT staff report back on mechanisms to achieve park expansion targets as outlined in the Parks and Recreation Master Plan that are tied to new developments in the City.

Staff Parking at Rocky Point Park
CW16/075
THAT Option 3 be endorsed as outlined in the report dated March 28, 2016 from Development Services Department Building, Bylaw, and Licensing Division regarding Staff Parking at Rocky Point Park.
(Voting against: Councillor Vagramov)

5.3 Economic Development Committee 2016 Work Plan
Report: Economic Development Committee, dated April 4, 2016
File: 0360-20-03

Recommendation adopted on consent:
THAT the Economic Development Committee 2016 Work Plan be approved as recommended in the report dated April 4, 2016 from Economic Development Committee regarding Economic Development Committee 2016 Work Plan.


5.4 Environmental Protection Committee 2016 Work Plan
Report: Environmental Protection Committee, dated April 4, 2016
File: 0360-20-04
Recommendation adopted on consent:
THAT the Environmental Protection Committee 2016 Work Plan be approved as recommended in the report dated April 4, 2016 from Environmental Protection Committee regarding Environmental Protection Committee 2016 Work Plan.

5.5 Transportation Committee 2016 Work Plan
Report: Transportation Committee, dated March 30, 2016
File: 0360-20-06
Recommendation adopted on consent:
THAT the Transportation Committee 2016 Work Plan be approved as recommended in the report dated March 30, 2016 from Transportation Committee regarding Transportation Committee 2016 Work Plan.

5.6 FCM Membership Renewal
Memo: Mayor Mike Clay, dated March 31, 2016
File: 01-0230-25/01
Recommendation adopted on consent:
THAT the City of Port Moody renew its membership in the FCM and remit the 2016 Annual FCM Dues of $5,038.94.
 
5.7 Heritage Strategic Plan (2016-2022)
Report: Heritage Commission, dated March 22, 2016
File: 01-0360-20-09-02
 
(presentation)
The Manager of Planning gave an overview of the Heritage Strategic Plan development process and content.
RC16/141
Moved, seconded, and CARRIED
THAT the Heritage Strategic Plan (2016-2022) be approved as recommended in the report dated March 22, 2016 from Heritage Commission regarding Heritage Strategic Plan (2016-2022).


7.1 Fees Bylaw Amendment Designated Anchorage Area Fee - Adoption
Memo: Corporate Services Department - Legislative Services Division, dated April 5, 2016
File: 09-3900-02
City of Port Moody Fees Bylaw, 2015, No. 3022, Amendment Bylaw No. 4, 2016, No. 3045, being a Bylaw to include Designated Anchorage Fees.
RC16/142
Moved, seconded, and CARRIED
THAT City of Port Moody Fees Bylaw, 2015, No. 3022, Amendment Bylaw No. 4, 2016, No. 3045 be now adopted.
(Voting against: Councillors Glumac and Vagramov)

9.1 Electronic Participation at Council Meetings
Report: Corporate Service Department - Information Services
Division, dated April 1, 2016
File: 04-1345-01-01
(presentation)
 
The Manager of Information Services gave a presentation on Electronic Participation at Council Meetings and responded to questions from Council regarding issues experienced to date, portability of the equipment, and the potential to use equipment for staff working remotely.

RC16/143
Moved, seconded, and DEFEATED
THAT option #2 regarding Electronic Participation at Council Meetings as presented by the Manager of Information Services at the Regular Council Meeting of April 12, 2016 be endorsed.
(Voting against: Councillors Dilworth, Junker, and Lahti)

RC16/144
Moved and seconded
THAT the report dated April 1, 2016 from Corporate Services Department - Information Services Division regarding Electronic Participation at Council Meetings be received for information.

RC16/145
Moved, seconded, and CARRIED
THAT the foregoing motion be amended by adding:
"AND THAT options #1 and #3 as presented by the Manager of Information Services at the Regular Council Meeting of April 12, 2016 be brought back for discussion at a future Committee of the Whole Meeting."

(Voting against: Councillor Dilworth)

The question on the main motion (RC16/144) as amended (by RC16/145) was put to a vote; the motion was CARRIED.

9.2 Official Community Plan Text Amendments for the Charles Street Area
Report: Development Services Department - Planning Division, dated March 10, 2016
File: 6700-20-135

RC16/146
Moved, seconded, and CARRIED
THAT City of Port Moody Official Community Plan Bylaw 2014, No. 2955, Amendment Bylaw No. 5, 2016, No. 3031, be read a first time.
(Voting against: Councillors Glumac and Royer)

RC16/147
Moved and seconded
THAT City of Port Moody Official Community Plan Bylaw 2014, No. 2955, Amendment Bylaw No. 5, 2016, No. 3031, be read a second time;
AND THAT Bylaw No. 3031 be referred to a Public Hearing to be held on April 26, 2016 at City Hall, 100 Newport Drive.

Separation was requested.
The question on the first clause of the main motion (RC16/147) was put to a vote; the following motion was CARRIED:

THAT City of Port Moody Official Community Plan Bylaw 2014, No. 2955, Amendment Bylaw No. 5, 2016, No. 3031, be read a second time.
(Voting against: Councillors Glumac and Royer)

The question on the second clause of the main motion (RC16/147) was put to a vote; the following motion was CARRIED:
THAT Bylaw No. 3031 be referred to a Public Hearing to be held on April 26, 2016 at City Hall, 100 Newport Drive.

9.3 Amendments to Water Shortage Response Bylaw
Report: Engineering and Parks Services Department, dated March 25, 2016
File: 12-5970-00
RC16/148
Moved, seconded, and CARRIED
THAT City of Port Moody Water Shortage Response Plan Bylaw, 2005, No. 2657, Amendment Bylaw No. 3, 2016, No. 3047 be read a first time as recommended in the report dated March 25, 2016 from Engineering and Parks Services Department regarding Amendments to Water Shortage Response Bylaw, 2005, No. 2657.

RC16/149
Moved, seconded, and CARRIED
THAT City of Port Moody Water Shortage Response Plan Bylaw, 2005, No. 2657, Amendment Bylaw No. 3, 2016, No. 3047 be read a second time.
RC16/150
Moved, seconded, and CARRIED
THAT City of Port Moody Water Shortage Response Plan Bylaw, 2005, No. 2657, Amendment Bylaw No. 3, 2016, No. 3047 be read a third time.
RC16/151
Moved, seconded, and DEFEATED
THAT the City of Port Moody call on the Provincial Government and Metro Vancouver to increase investment in water reservoir infrastructure in the Lower Mainland Region in response to insufficient reservoir capacity experienced in recent years.
(Voting against: Councillors Dilworth, Glumac, Junker, and Lahti)

9.4 Train Whistle Cessation, Murray Street Crossing
Report: Mike Clay, Mayor - Co-Chair, City/CP Rail Community Advisory Panel, dated April 4, 2016
File: 5215-20

RC16/152
Moved, seconded, and CARRIED
THAT an initial engineering review regarding train whistle cessation at the Murray Street crossing be undertaken as soon as possible;
AND THAT the $20,000 cost to perform the engineering review be forwarded to the Finance Committee to determine an appropriate source of funding.

10.1 Heritage Alteration Permit Pre-Approval Request
Email: Jim Millar, dated March 8, 2016
File: 01-0230-20-43/2001

RC16/153
Moved, seconded, and CARRIED
THAT staff be directed to work with the Port Moody Heritage Society on a Heritage Alteration Permit to allow for installation of an elevator at the Port Moody Museum.

11.1 Council Verbal Reports
Councillors Glumac and Royer provided an overview of sessions they attended at the Higher Ground Conference.
12.1 Inter-Municipal Business Licences
Memo: General Manager of Development Services, dated April 1 2016
File: 09-4300-03/2016

12.2 Committees, Commissions, and Boards - Minutes
City/CPR Community Advisory Panel - November 30, 2015
Arts and Culture Committee - February 10, 2016
Environmental Protection Committee - February 15, 2016
Transportation Committee - February 17, 2016
Library Board - February 18, 2016
Tourism Committee - February 24, 2016
Finance Committee - March 1, 2016
Land Use Committee - March 1, 2016
Arts and Culture Committee - March 7, 2016
Finance Committee - March 15, 2016
Finance Committee - March 29, 2016

14 Public Input
David Ritcey, Port Moody, asked about the number of Heritage Revitalization Tax Exemption applications received, and expressed concerns about wording included in the Zoning Bylaw around heritage zones.

The Acting Mayor declared the meeting adjourned at 8:35pm.