Jan 9,2018 Regular Council

Regular Council

Agenda                Minutes

1.1   Introduction of Art at Council
Verbal Report: Mayor Clay / File: 18-7705-01

 
Mayor Clay called the meeting to order at 7:01pm and introduced the evening's Art at Council, a reproduction of a pencil sketch titled Beaumont: May 9, 1917, created by Rudolf Koch. Mayor Clay invited Jim Millar, Executive Director of the Port Moody Station Museum, to speak about the piece.
Mr. Millar noted that the sketch, part of an upcoming exhibition at the Museum, was created in 1917 by Rudolf Koch, a World War I soldier from Germany, and illustrates the mundane experience of a soldier. Mr. Millar noted that the exhibition at the Museum opens on January 14, 2018 at 2:00pm.

2 Public Input

Marina Coertze, Port Moody, expressed profound sadness at the death of the beaver at Klahanie, and explained the importance of the beaver family to the Klahanie community and requested that more information about the incident be provided.
Xylia Glumac, Port Moody, expressed sadness about the death of the beaver at Klahanie and requested more information about the City's plans to help the remaining members of the beaver family.
Jim Atkinson, Port Moody, expressed concerns about actions that led to the death of the beaver at Klahanie, noting that more should have been done to prevent the tragedy and that the handling of the incident erodes public trust.
Peter Dasnieres, Port Moody, asked for a status update on his request for residents-only parking adjacent to the Bold townhouse development.
Barry Sharbo, Port Moody, noted that the minutes of the Public Hearing held on Tuesday, November 28, 2017 should be amended to indicate Port Moody as his city of residence and to indicate that his concerns were regarding an "area" rather than "streets".
Michelle Eldred, Port Moody, expressed concerns about actions that led to the death of a beaver at Klahanie and asked the City to conduct a thorough review of the incident.
 
4.1 Minutes
File: 01-0550-05
 
RC18/001
Moved, seconded, and CARRIED
THAT the minutes of the Special Meeting of Council (to Close Meeting) held on Tuesday, November 28, 2017 be adopted.

RC18/002
Moved, seconded, and CARRIED
THAT the minutes of the Public Hearing held on Tuesday, November 28, 2017 be adopted with the following amendments in item 1.2:
• Replace "Barry Sharbo, Vancouver" with "Barry Sharbo, Port Moody";
• Replace "concerns about traffic and streets" with "concerns about traffic and areas"; and
• Replace "Gerry Clark" with "Gerry Kent".

RC18/003
Moved, seconded, and CARRIED
THAT the minutes of the Regular Meeting of Council held on Tuesday, November 28, 2017 be adopted with the following amendment in section 13:
• Replace "Barry Sharbo, Vancouver" with "Barry Sharbo, Port Moody".

RC18/004
Moved, seconded, and CARRIED
THAT the minutes of the Special Meeting of Council (to Close Meeting) held on Wednesday, December 12, 2017 be adopted.

RC18/005
Moved, seconded, and CARRIED
THAT the minutes of the Regular Meeting of Council held on Tuesday, December 12, 2017 be adopted.

RC18/006
Moved, seconded, and CARRIED
THAT the minutes of the Special Meeting of Council (to Close Meeting) held on Tuesday, December 19, 2017 be adopted.

5. Consent Agenda

RC18/007
Moved, seconded, and CARRIED
THAT the recommendations contained in the following item presented in the January 9, 2018 Regular Council Consent Agenda be adopted:
• 5.1 - Finance Committee Resolutions for Ratification;
• 5.2 - Bear Management; and
• 5.4 - Corporate Policy Update - Designation of Municipal Employees for the Purposes of Filing Financial Disclosure.

5.1 Finance Committee Resolutions for Ratification

Recommendation adopted on consent:
THAT the following recommendations from the Finance Committee meeting held on Tuesday, December 5, 2017 be ratified:

2018 Draft Financial Plan
FC17/091
THAT staff provide additional details on Council-directed new services, staff proposed new services, and Police Board proposed new services.

FC17/092
THAT staff report back with budget details showing both 0.5% and 0% contribution to the Asset Reserve for 2018.

 
5.2 Bear Management
Report: Environmental Protection Committee, dated December 19, 2017 / File: 01-0360-20-04
Recommendation adopted on consent:
THAT the report dated December 19, 2017 from Environmental Protection Committee regarding Bear Management be received for information.

5.3 Snow and Winter Safety Program

Report: Seniors Focus Committee, dated December 8, 2017
File: 01-0360-20-53

RC18/008
Moved, seconded, and CARRIED
THAT staff be directed to develop communication documents similar to that of the Snow and Winter Safety Program in place at the City of Port Coquitlam;
AND THAT staff be directed to investigate the feasibility of entering into a partnership with the City of Coquitlam for use of their online Snow Angel Program.

5.4 Corporate Policy Update - Designation of Municipal Employees for the Purposes of Filing Financial Disclosure
Memo: Corporate Services Department - Legislative Services Division, dated December 11, 2017 / File: 01-0350-03

Recommendation adopted on consent:
THAT Corporate Policy - 01-0110-02 - Designation of Municipal Employees for the Purposes of Filing Financial Disclosure be adopted as attached to and recommended in the memo from Corporate Services Department – Legislative Services Division dated December 11, 2017 regarding Corporate Policy Update - Designation of Municipal Employees for the Purposes of Filing Financial Disclosure.

9.1 Housing Agreement Bylaws-3010-3042, 3009-3029, and 3037-3113 St. George Street
Report: Planning and Development Department - Planning
Division, dated December 22, 2017
File: 13-6700-20-140
RC18/009
Moved, seconded, and CARRIED
THAT City of Port Moody Housing Agreement Bylaw, 2018, No. 3121 (3010-3042 St. George Street) be read a first time as recommended in the report dated December 22, 2017 from Planning and Development Department - Planning Division regarding Housing Agreement Bylaws - 3010-3042, 3009-3029, and 3037-3113 St. George Street.

RC18/010
Moved, seconded, and CARRIED
THAT Bylaw No. 3121 be read a second time.

RC18/011
Moved, seconded, and CARRIED
THAT Bylaw No. 3121 be read a third time.

RC18/012
Moved, seconded, and CARRIED
THAT City of Port Moody Housing Agreement Bylaw, 2018, No. 3122 (3010-3042, 3009-3029, and 3037-3113 St. George Street) be read a first time as recommended in the report dated December 22, 2017 from Planning and Development Department - Planning Division regarding Housing Agreement Bylaws - 3010-3042, 3009-3029, and 3037-3113 St. George Street.

RC18/013
Moved, seconded, and CARRIED
THAT Bylaw No. 3122 be read a second time.

RC18/014
Moved, seconded, and CARRIED
THAT Bylaw No. 3122 be read a third time.

11.1 Council Verbal Reports
Mayor Clay noted that this is the last Council meeting for Ron Higo as the General Manager of Community Services before retirement. Mayor Clay thanked Mr. Higo on behalf of Council and wished him the best in his retirement.

Councillor Lahti wished Mr. Higo the best in his retirement and noted that she will be bringing forward a report at the next Regular Council meeting with the following recommendation:
THAT staff be directed to develop a beaver management plan that outlines best management practices and implement strategies for coexistence as an alternative to extermination and/or relocation whenever possible.

Councillor Dilworth expressed appreciation for staff who worked over the holidays, including Library staff who worked on the Library's renovation and Fire-Rescue staff who raised donation funds through the Christmas Tree Chipping event.

Councillor Royer acknowledged residents who spoke about the beaver family and wished Mr. Higo the best in his retirement.

11.2 Staff Verbal Reports
Tim Savoie welcomed Kate Zanon as the new General Manager of Community Services.

12.1 Committees, Commissions, and Boards - Minutes
• Library Board - October 19, 2017
• Economic Development Committee - November 1, 2017
• Community Planning Advisory Committee - November 7, 2017
• Heritage Commission - November 9, 2017
• Seniors Focus Committee - November 16, 2017
• Finance Committee - November 21, 2017

12.2 Council Correspondence
• Letter dated November 20, 2017 from Ministry of Transportation and Infrastructure re Ridesharing and the Taxi Industry
• Letter dated November 21, 2017 from Union of BC Municipalities re Gas Tax Agreement Community Works Fund Payment

13. Public Input
Dawn Donily, Port Moody, expressed appreciation for Councillor Lahti's notice of motion. Ms. Donily noted that she had sent a picture of the beaver to Council and requested that the picture be displayed to commemorate the kit.
Marina Coertze, Port Moody, requested more information on the condition of the remaining beaver family members.

14. Adjournment
Mayor Clay adjourned the meeting at 7:34pm.