July 17,2018 Committee of the Whole

 Committee of the Whole - July 17,2018
 
Agenda               Minutes
 
 
Mayor Clay called the meeting to order at 7:00pm.
1.1 Resolution to Go into Committee of the Whole
 
RC(CW)18/021
Moved, seconded, and CARRIED
THAT Council go into Committee of the Whole.

Councillor Madsen assumed the role of Presiding Member at this point.
 
3.1 Delegation - Inlet Spring Regatta ˇV Nothinˇ¦ Dragon Masters
Presentation: Brian Kenny
Delegation Request: Brian Kenny
File: 01-0230-01
Brian Kenny provided an overview of the Inlet Spring Regatta, noting that there was a good turnout, and that plans are being made to organize the next regatta to be held on April 28, 2019.
Mr. Kenny requested City support in advertising the event, in addition to the support provided in 2018.
 
CW18/061
Moved, seconded, and CARRIED
THAT the delegation request be placed on a subsequent Council meeting for consideration.
 
3.2 Delegation - SAFERhome Society
Presentation: Gordon Porter
Delegation Request: Gordon Porter
File: 01-0230-01
 
(presentation)
 
Gordon Porter, representing SAFERhome Standards Society, provided an overview of ways to improve home safety and accessibility for all residents by implementing the SAFERhome certified building standards. Mr. Porter answered questions on the standardsˇ¦ alignment with the BC Building Code adaptable housing standards.
 
CW18/062
Moved, seconded, and CARRIED
THAT staff be directed to report back on the differences between SAFERhome Society recommendations and adaptable housing standards in the BC Building Code.

 
3.3 Delegation - IOCO United Church
Presentation: Jennifer Swanson, Susanne Marentette, Mary Anne Cooper, Chris Allman, Jean Ann Mark, and Robert Perez
Delegation Request: Robert Perez
File: 01-0230-01'
 
(presentation)
Robert Perez provided an overview of the history of the Ioco United Church and outlined the current challenges faced by
its aging congregation. Mr. Perez noted that a chair lift is now required to serve the congregation and requested that the City provide financial support for its installation. Mr. Perez answered questions on the numbers of active members and visitors at Ioco United Church, the proposed lift, and the churchˇ¦s financial resources.
 
CW18/063
Moved, seconded, and CARRIED
THAT staff report back on the delegation request at a subsequent Council meeting.
 
3.4 Delegation - Port Moody Heritage Society
Presentation: Irene Reid, Treasurer, and Brianne Egeto, Program and Events Coordinator (Port Moody Station Museum)
Delegation Request: Jim Millar
File: 01-0230-01
 
(presentation)
Irene Reid and Brianne Egeto gave a presentation on the 2017 Port Moody Heritage Society events and activities, including
exhibits, community events, outreach events, and education programs.
Ms. Reid and Ms. Egeto provided information on Ioco Ghost Town Days activities, noting that financial assistance had been received in the past from the Heritage Commission and the City, and requested $4,245 and in-kind staff support of $1,133 for the 2018 Ioco Ghost Town Days.
 
CW18/064
Moved, seconded, and CARRIED
THAT the 2017 Annual Report of the Port Moody Heritage Society be received for information;
AND THAT the delegation request be placed on a subsequent Council agenda for consideration.

 
3.5 Delegation - Regional Curling Facility
Presentation: Earlene Graham, Coquitlam Curling Association President, and Scott Braley, Curl BC CEO
Delegation Request: Earlene Graham
File: 01-0230-01

 
Earlene Graham, President of the Coquitlam Curling Association, provided an overview of the proposed plan to create a regional curling facility in the Tri-Cities, noting that the existing facility in Port Moody is reaching the end of its lifespan. Ms. Graham noted that the plan has received support from Coquitlam City Council and the Board of Curl BC, and that the plan will be presented to Port Coquitlam City Council in the near future.
Ms. Graham requested an indication of general support from Port Moody City Council and noted that, should an indication of support be received, a funding request would be submitted to the City in the future.
 
CW18/065
Moved, seconded, and CARRIED
THAT the delegation request be placed on a subsequent Council agenda for consideration.
 
4.1 Minutes 
File: 01-0550-03-02
 
CW18/066
Moved, seconded, and CARRIED
THAT the minutes of the Special Council (Committee of the Whole) meeting held on Monday, June 18, 2018 be adopted.
 
CW18/067
Moved, seconded, and CARRIED
THAT the minutes of the Special Council (Committee of the Whole) meeting held on Tuesday, June 19, 2018 be adopted.

 
6.1 Request for Direction on Establishing a Port Moody Filming Policy
Report: Community Services Department - Cultural Services Division, dated June 29, 2018
File: 18-7920-00/Vol 01
Staff provided information on the increase in filming activities in Port Moody and introduced the establishment of a Port Moody Filming Policy as a way to encourage economic development.
 
CW18/068
Moved, seconded, and CARRIED
THAT staff prepare a draft Film Policy for Council consideration as recommended in the report dated
June 29, 2018 from the Community Services Department ˇV Cultural Services Division regarding Request for Direction on Establishing a Port Moody Filming Policy;
AND THAT staff be directed to prepare the policy with a supportive approach, establishing clear comprehensive
guidelines, simplifying processes, and facilitating requests within Policy requirements;
AND THAT staff report back on Reserve Fund options for money collected through donations and other filming related activities for future allocation to community projects.
 
6.2 Council Code of Conduct Bylaw
Report: Councillor Meghan Lahti, dated July 6, 2018
File: 01-0530-00/2001
Councillor Lahti provided an overview of the proposed Council Code of Conduct Bylaw.
 
CW18/069
Moved and seconded
THAT City of Port Moody Council Code of Conduct Bylaw, 2018, No. 3164 be referred to the Special Council meeting to be held on July 17, 2018 for consideration of first three readings as recommended in the report dated July 6, 2018 from Councillor Meghan Lahti regarding Council Code of Conduct Bylaw.
 
CW18/070
Moved, seconded, and DEFEATED
THAT the foregoing motion be amended by adding:
AND THAT section 18.1(i) be amended to replace "at the Members sole expense, unless Council has, in
advance, agreed to be responsible for such legal costs¨
with
"at the Citys expense"
(Voting against: Councillors Dilworth, Junker, Lahti, and Royer, and Mayor Clay)
 
CW18/071
Moved, seconded, and CARRIED
THAT the foregoing motion be amended by adding:
AND THAT section 18.1(i) be amended to replace "at the Memberˇs sole expense, unless Council has, in advance, agreed to be responsible for such legal costs¨ 
with
"at the Citys expense once, and subsequently, at the Members sole expense, unless Council has, in advance, agreed to be responsible for such legal costs"
(Voting against: Councillors Dilworth and Lahti, and Mayor Clay)
 
CW18/072
Moved, seconded, and DEFEATED
THAT the foregoing motion be amended by adding:
AND THAT section 19.4(l) be removed.
(Voting against: Councillors Dilworth, Junker, Lahti, and Royer, and Mayor Clay)
 
CW18/073
Moved, seconded, and DEFEATED
THAT the foregoing motion be amended by adding:
AND THAT section 4.1(d) be removed.
(Voting against: Councillors Dilworth, Junker, Lahti, and Royer, and Mayor Clay)
 
CW18/074
Moved, seconded, and CARRIED
THAT the foregoing motion be amended by adding:
AND THAT 'Council members have the right and responsibility to speak publicly and explain their position and agreement or disagreement with the overall Council decision' be added as section 6.4.
(Voting against: Councillors Dilworth, Junker, and Lahti)
The question on the main motion (CW18/069) as amended (by CW18/071 and CW18/074) was put to a vote; the following motion was CARRIED:
THAT City of Port Moody Council Code of Conduct Bylaw, 2018, No. 3164 be referred to the Special Council meeting to be held on July 17, 2018 for consideration of first three readings as recommended in the report dated July 6, 2018 from Councillor Meghan Lahti regarding Council Code of Conduct Bylaw;
AND THAT section 18.1(i) be amended to replace ' at the Members sole expense, unless Council has, in
advance, agreed to be responsible for such legal costs',  with , 'at the Citys expense once, and
subsequently, at the Members sole expense, unless Council has, in advance, agreed to be responsible for
such legal costs.;
AND THAT 'Council members have the right and responsibility to speak publicly and explain their position and agreement or disagreement with the overall Council decision' be added as section 6.4.
 
6.3 2018 Eligible School Sites Proposal Resolution ˇV School District No. 43 (Coquitlam)
Memo: Corporate Services Department ˇV Legislative Services Division, dated July 11, 2018
File: 01-0490-02
 
CW18/075
Moved, seconded, and CARRIED
THAT the meeting be extended for one additional hour.
CW18/076
Moved, seconded, and CARRIED
THAT School District No. 43's 2018 Eligible School Sites Proposal dated June 5, 2018 not be accepted and that staff report back with a draft letter outlining Council concerns regarding the 2018 Eligible School Sites Proposal, including the following:
 Anmore Port Moody site - insufficient information provided to support this site; and
 Port Moody Waterfront school - question about need for school at waterfront given proximity to existing sites.
 
CW18/077
Moved, seconded, and CARRIED
THAT School District No. 43 be invited to a joint meeting.

 
7.1 Adoption of Committee of the Whole Report
Mayor Clay resumed the role of Presiding Member at this point.
RC(CW)18/022
Moved, seconded, and CARRIED
THAT the recommendations approved at the Committee of the Whole meeting of July 17, 2018 be ratified.
 
8.1 Council Code of Conduct Bylaw ˇV First Three Readings
Memo: Corporate Services Department ˇV Legislative Services Division, dated July 9, 2018 Bylaw No. 3164
File: 09-3900-02-1
 
A Bylaw to govern the conduct of members of Council.
RC(CW)18/023
Moved, seconded, and CARRIED
THAT City of Port Moody Council Code of Conduct Bylaw, 2018, No. 3164 be read a first time with the amendments made at the Committee of the Whole meeting of July 17, 2018.
 
RC(CW)18/024
Moved, seconded, and CARRIED
THAT Bylaw No. 3164 be read a second time as amended.
RC(CW)18/025
Moved, seconded, and CARRIED
THAT Bylaw No. 3164 be read a third time.

 
9. Adjournment
Mayor Clay adjourned the meeting at 10:11pm.