Nov 14,2006
Committee of the Whole
5.1 Disaster Debris Response Plan
Moved, seconded and CARRIED
THAT the Disaster Debris Response Plan be incorporated into the City Emergency Plan;
AND THAT the Disaster Debris Response Plan be updated from time to time as required.
5.2 Fire Department Organizational Model
Moved, seconded and CARRIED
THAT the staffing chart, as presented in the new position requests and as identified in the report dated October 30, 2006, be endorsed and included in the 2007 budget.
5.3 Economic Tourism and Arts Development Committee - Proposed changes
Moved, seconded
THAT the principle of an economic, tourism and arts development community liaison committee to replace the City’s Economic, Tourism and Arts Development Committee, be endorsed and staff be authorized to approach relevant community organizations to seek endorsement and establish the committee;
AND THAT council appoint a council representative to participate with this initiative and serve as the council representative for 2007.
Moved, seconded and CARRIED
THAT the foregoing motion be amended by replacing the word “and” between the words “endorsement” and “establish” with the word “to”.
Moved, seconded and CARRIED
THAT the foregoing motion be further amended by removing the following:
“AND THAT council appoint a council representative to participate with this initiative and serve as the council representative for 2007.”
The motion, as amended, was then put and CARRIED as follows:
THAT the principle of an economic, tourism and arts development community liaison committee to replace the City’s Economic, Tourism and Arts Development Committee, be endorsed and staff be authorized to approach relevant community organizations to seek endorsement to establish the committee.
5.4 Traffic Safety Committee Subcommittte for Heritage Mountain Traffic Issues
Moved, seconded and CARRIED:
THAT the report titled “Formation of Subcommittee of Traffic Safety Committee to Address Traffic Calming Requests in Heritage Mountain” dated October 30, 2006 be received.
Regular Council Meeting
2. PUBLIC INPUT
3. GENERAL MATTERS
3.1 RADAR SPEED CHECKS ON RAVINE DRIVE
Verbal Report: Acting Mayor Elliott
Constable Birtch, Port Moody Police, to be in attendance for this item File: 5460-01
Acting Mayor Elliott provided a verbal update on the issues around enforcement of speed limits on Ravine Drive,
and issues around traffic calming in the area.
Application for Delegation to Council dated November 3, 2006
Sherry Carroll, President, ArtsConnect thanked Council for their ongoing support and to invite Council members to the Arts Connect Annual General Meeting to be held on November 23rd, 2006 at Place des Arts (1120 Brunette Avenue in Coquitlam).
RE: LAND USE CONTRACT AMENDMENT
Application for Delegation to Council dated November 3, 2006
Marcus Clark, representing San Remo Drive residents in favour of the proposed new Land Use Contract amendment for their area, to request Council to proceed to 3rd and final hearing (and Public Hearing) on the San Remo Drive Land Use Contract.
3.4 TRAIL CREW UPDATE
Trail crew presentation by Brody Kitsch, Trail Crew Supervisor, and Julie Pavey, Manager of Environmental Services.
Brody gave an excellent presentation showing the work that the crew has been doing over the past year(s) and what the future plans are for protection of sensitive habitat areas and increasing the enjoyment of the natural greenspaces by our residents while minimizing the eco-impacts.
4.2 REPORT OF PUBLIC HEARING - 3215 - 3221 ST. JOHNS STREET
OFFICIAL COMMUNITY PLAN AND ZONING BYLAW AMENDMENTS
Recommendation:
THAT the report of the Public Hearing held Tuesday, September 26, 2006 be received.
Moved, seconded and CARRIED
THAT the report of the Public Hearing held Tuesday,September 26, 2006 be received.
Report: Planning and Development Services dated October 20, 2006
Recommendation:
THAT Bylaw No. 2708 be forwarded to a Public Hearing to be held on November 28, 2006 at City Hall, 100 Newport Drive, Port Moody.
Moved, seconded and CARRIED
THAT Bylaw No. 2708 be forwarded to a Public Hearing to be held on November 28, 2006 at City Hall, 100 Newport Drive, Port Moody.
Report: Clerk’s Department dated November 9, 2006
Recommendation:
THAT Bylaw No. 2715 be now read a first time.
THAT Bylaw No. 2715 be now read a second time.
THAT Bylaw No. 2715 be now read a third time.
Moved, seconded and CARRIED
THAT Bylaw No. 2715 be now read a first time.
Moved, seconded
THAT Bylaw No. 2715 be now read a second time.
Moved, seconded and CARRIED
THAT Bylaw No. 2715 be amended on page 45 by reducing the Aquatics Sept 1/07 – Aug 31/08 Admission Charge for the Swim Club from $6.00 to $5.00.
Moved, seconded and CARRIED
THAT Bylaw No. 2715 be amended by reflecting the cost for search of city records for various purposes as $84.00 for the first hour and $9.00 for each additional 15 minutes or portion thereof.
The motion on second reading as amended was then put and carried.
Voting Against: Councillor Dilworth
Moved, seconded and CARRIED
THAT Bylaw No. 2715 be now read a third time. Voting Against: Councillor Dilworth
Moved, seconded and CARRIED
THAT the Finance Committee be directed to undertake an assessment of the city’s development charges to ascertain whether the charges are comparable to other municipalities.
Report: Planning and Development Services dated November 8, 2006
Recommendation:
THAT Bylaw No 2716 be now read a first time.
THAT Bylaw No. 2716 be now read a second time.
THAT Bylaw No. 2716 be referred to Public Hearing to be held on November 28, 2006 at City Hall, 100 Newport Drive, Port Moody.
Moved, seconded and CARRIED
THAT Bylaw No 2716 be now read a first time.
Moved, seconded and CARRIED
THAT Bylaw No. 2716 be now read a second time.
Moved, seconded and CARRIED
THAT Bylaw No. 2716 be referred to Public Hearing to be held on November 28, 2006 at City Hall, 100 Newport Drive, Port Moody.
Report: Planning and Development Services dated November 7, 2006
Recommendation:
THAT Bylaw No. 2717 be now read a first time.
THAT Bylaw No. 2717 be now read a second time.
THAT Bylaw No. 2717 be referred to Public Hearing to be held on December 12, 2006 at City Hall, 100 Newport Drive, Port Moody.
Moved, seconded and CARRIED
THAT Bylaw No. 2717 be now read a first time.
Moved, seconded and CARRIED
THAT Bylaw No. 2717 be now read a second time.
Moved, seconded and CARRIED
THAT Bylaw No. 2717 be referred to Public Hearing to be held on December 12, 2006 at City Hall, 100 Newport Drive, Port Moody.
Report: Planning and Development Services dated November 7, 2006
Recommendation:
THAT staff be authorized to modify Creek and Native Vegetation Protection Covenants specifically with respect to fencing requirements on Cliffwood Drive on a case by case basis as set out in the report from Planning and Development Services dated November 7, 2006.
THAT Council authorize the Mayor and Clerk to execute amended restrictive covenants with respect to fencing requirements;
THAT all costs associated with amendments to Creek and Native Vegetation Protection Covenants as well as the construction costs associated with the fence and habitat covenant signage be paid by the property owner.
Moved, seconded and CARRIED
THAT staff be authorized to modify Creek and Native Vegetation Protection Covenants specifically with respect to fencing requirements on Cliffwood Drive on a case by case basis as set out in the report from Planning and Development Services dated November 7, 2006;
AND THAT Council authorize the Mayor and Clerk to execute amended restrictive covenants with respect to fencing requirements;
AND THAT all costs associated with amendments to Creek and Native Vegetation Protection Covenants as well as the construction costs associated with the fence and habitat covenant signage be paid by the property owner.
THAT Bylaw No. 2718 be now read a first time.
THAT Bylaw No. 2718 be now read a second time.
THAT Bylaw No. 2718 be now read a third time.
Moved, seconded and CARRIED
THAT Bylaw No. 2718 be now read a first time.
Moved, seconded and CARRIED
THAT Bylaw No. 2718 be now read a second time.
Moved, seconded and CARRIED
THAT Bylaw No. 2718 be now read a third time.
THAT Bylaw No. 2719 be now read a first time.
THAT Bylaw No. 2719 be now read a second time.
AND THAT Bylaw No. 2719 now read a third time.
Moved, seconded and CARRIED
THAT Bylaw No. 2719 be now read a first time.
Moved, seconded and CARRIED
THAT Bylaw No. 2719 be now read a second time.
Moved, seconded and CARRIED
THAT Bylaw No. 2719 now read a third time.
6.1 TERMS OF REFERENCE ANDAPPOINTMENTS TO MOUNTAIN BIKING TASK FORCE
Mountain Biking Task Force
Memorandum: City Manager dated November 9, 2006
Verbal Report: Acting Mayor Elliott
Recommendation:
THAT Council endorse the Mountain Biking Task Force terms of reference.
Moved, seconded and CARRIED
THAT the Mountain Biking Task Force Terms of Reference be amended in Section 4. Membership, by deleting the wording, “The Task Force will consist of the Chair” and replacing it with the following:
“The Task Force will consist of two Council representatives who will serve as Chair and Vice Chair”.
Moved, seconded and CARRIED
THAT the Mountain Biking Task Force terms of reference be endorsed as amended.
Moved, seconded and CARRIED
THAT the following volunteers be appointed to the Mountain Biking Task Force:
Joel Johnson, Nels Guloien, Eric Vance, Elaine Golds, Jim Mattson, Rod MacVicar
Voting Against: Councillor Clay
The Acting Mayor advised that representatives from the Parks and Recreation Commission and the Environmental Protection Committee would be appointed to the Task Force in the New Year.
I voted against this as I dont believe that the members of the task force are represenative of the terms outlined in the terms of reference.
Draft letter from Mayor Trasolini
Verbal report: City Manager
Recommendation:
THAT a letter be forwarded to Mayor and Council of the Villages of Anmore and Belcarra inviting them to participate in a meeting to share information about respective strategic plans and discuss the feasibility of working together to accomplish common goals.
Moved, seconded and CARRIED
THAT a letter be forwarded to Mayor and Council of the Villages of Anmore and Belcarra inviting them to participate in a meeting to share information about respective strategic plans and discuss the feasibility of working together to accomplish common goals.
File excerpt of original resolution passed by Council January 10, 2006
Verbal Report: Acting Mayor Elliott
Recommendation:
THAT the schedule of Council members attendance at FCM Conferences 2006 – 2008 previously adopted at the January 10, 2006 Regular Council meeting be amended to reflect Councillor Clay’s attendance at the 2007 Conference and Councillor Lahti’s at the 2008 Conference.
Moved, seconded and CARRIED
THAT the schedule of Council members attendance at FCM Conferences 2006 – 2008 previously adopted at the January 10, 2006 Regular Council meeting be amended to reflect Councillor Clay’s attendance at the 2007 Conference and Councillor Lahti’s at the 2008 Conference.
Report: City Clerk dated November 7, 2006
Recommendation:
THAT the amended terms of reference for the Traffic Safety Committee, as outlined in the Council report dated November 7, 2006, be endorsed.
Moved, seconded and CARRIED
THAT the amended terms of reference for the Traffic Safety Committee, as outlined in the Council report dated November 7, 2006, be endorsed. Voting Against: Acting Mayor Elliott and Councillor Rockwell
Moved, seconded and CARRIED
THAT the Committee System Policy be revisited with a view to addressing quorum concerns on Standing Committees of Council.
Voting Against: Acting Mayor Elliott and Councillor Rockwell
Report: City Clerk dated November 6, 2006
Recommendation:
THAT Council supports the BC Olympic and Paralympic Winter Games Secretariat’s further development of the BC Explorer and related programs which are designed to showcase British Columbia communities, businesses, and industries in an interactive, exciting environment; AND THAT correspondence advising of Port Moody’s support for the foregoing initiative be forwarded to the BC Olympic and Paralympic Winter Games Secretariat and the Union of B.C. Municipalities.
Moved, seconded and CARRIED
THAT Council supports the BC Olympic and Paralympic Winter Games Secretariat’s further development of the BC Explorer and related programs which are designed to showcase British Columbia communities, businesses, and industries in an interactive, exciting environment;
AND THAT correspondence advising of Port Moody’s support for the foregoing initiative be forwarded to the BC Olympic and Paralympic Winter Games Secretariat and the Union of B.C. Municipalities.
7.1 COMMITTEE OF THE WHOLE MEETING
Verbal Report: Acting Mayor Elliott
Recommendation:
THAT the resolutions of the Committee of the Whole meeting of November 14, 2006 be endorsed.
Moved, seconded and CARRIED
That the resolutions of the Committee of the Whole meeting of November 14, 2006 be endorsed as follows:
THAT the Disaster Debris Response Plan be incorporated into the City Emergency Plan;
AND THAT the Disaster Debris Response Plan be updated from time to time as required.
THAT the staffing chart, as presented in the new position requests and as identified in the report dated October 30, 2006, be endorsed and included in the 2007 budget.
THAT the principle of an economic, tourism and arts development community liaison committee to replace the City’s Economic, Tourism and Arts Development Committee, be endorsed and staff be authorized to approach relevant community organizations to seek endorsement to establish the committee.
7.2 RATIFICATION OF DECISIONS FROM FINANCE COMMITTEE
Recommendation:
THAT the following resolutions of the Finance Committee meeting of November 7, 2006 be endorsed as follows:
2007-2011 CAPITAL PLAN
THAT the proposed Capital Reserves be approved.
2006 RECAST
THAT the 2006 Recast Report received from the Manager of Revenue and Taxation be received for information.
2006 RECAST
THAT $429,000 be transferred from the 2006 Surplus to balance the development processing reserve if realized.
Moved, seconded and CARRIED
THAT the following resolutions of the Finance Committee meeting of November 7, 2006 be endorsed as follows:
THAT the proposed Capital Reserves be approved.
THAT the 2006 Recast Report received from the Manager of Revenue and Taxation be received for information.
THAT $429,000 be transferred from the 2006 Surplus to balance the development processing reserve if realized.
8. REPORTS FROM COUNCIL
Notice of Motion - Counc. Watkins
THAT the Fire Chief and staff be directed to review Bylaw No. 2070 and amend as necessary to prohibit the sale of fireworks and firecrackers in the City of Port Moody, require permits for displays and any other changes deemed necessary to update Bylaw No. 2070.
8.1 Council Verbal Reports
8.2 Staff Verbal Reports
9. INFORMATION ITEMS
9.1 COMMITTEES, COMMISSIONS AND BOARDS MINUTES
• October 12, 2006 Joint Family Court and Youth Justice Committee
9.2 PROCLAMATIONS
• November, 2006 – “Adoption Awareness Month”
• November 18, 2006 – “YMCA World Peace Week”
9.3 RELEASE OF IN-CAMERA ITEMS
In-Camera resolutions from the October 31, 2006 Special
In-Camera Council meeting approved for public release:
COMMITTEES, COMMISSIONS & BOARDS - PROCESS
THAT the Finance Committee and the Land Use Committee continue to be considered Standing Committees as defined by the Community Charter.THAT the Traffic Safety Committee become a Standing Committee as defined by the Community Charter.
THAT all committees currently considered Select Committees, with the exception of the Traffic Safety Committee, remain Select Committees.
10. PUBLIC INPUT
John Seinen, 12 Timbercrest Drive, representing the Heritage Mountain Community Association, invited Council to the Heritage Mountain Community Association Annual General Meeting to be held at 7:30 p.m. on Tuesday, November 21, 2006. Mr. Seinen offered his services, as the Cycling Coalition representative, to assist the Traffic Safety committee with cycling matters.