July 24,2007 Council Meeting
Committee of the Whole
4.1 Sustainable Region Initiative - Social Action Team
Excerpt from July 10, 2006 Committee of the Whole minutes relative to the presentation by the Sustainable Region Initiative Social Action Team:
Ms. Holden provided examples of sustainability measuring approaches adopted by some municipalities, and described the benefits of such measuring approaches.
She described seven key elements in providing a framework for social sustainability, identified six key risk areas and provided examples of possible measurement indicators for each.
Ms. Holden requested feedback on how well these indicators related to Port Moody’s priorities and asked that the evaluation forms provided be completed and returned by mid-summer.
Moved, seconded and CARRIED
THAT Council receive the information provided by the Sustainable Region Initiative Social Action Team (SRI SAT) at the July 10, 2007 Committee of the Whole meeting;
AND THAT Council members individually fill out the feedback forms regarding SRI SAT’s recommended indicators of social sustainability;
AND THAT some of SRI SAT’s suggestions be incorporated into Council’s sustainability workshop taking place in the fall.
Moved, seconded and CARRIED
THAT the Mayor and Clerk be authorized to execute the proposed Fee for Service Agreement with the Tri-Cities Chamber of Commerce as attached to the July 6, 2007, report from the Economic, Tourism and Arts Development Committee subject to confirmation that the fee for service agreements between the cities of Coquitlam and Port Coquitlam and the Chamber of Commerce will also include annual cost of living increases.
Moved, seconded and CARRIED
THAT Council endorse the Port Moody Heritage Strategic Plan Update (2007 – 2011) and authorize the Heritage Commission to carry out the tasks as set out in the document’s Prioritized Work Plan.
5.3 North East Sector Environmental Stewardship Committee
Anti Litter campaign, funding and events
Moved, seconded and CARRIED
THAT staff from each municipality develop a coordinated, Northeast Sector Anti-litter Campaign, which includes advertising and promotional materials; implemented within existing budgets, and taking advantage of high profile events and activities already in existence within the area (such as: Pitch-In Week, first week of May and the Great Canadian Shoreline Cleanup/Rivers Day, last week in September);
AND THAT where possible, anti-litter efforts presently being carried out by individual (non-municipal) organizations within the Northeast Sector are recognized and incorporated into this campaign strategy;
AND THAT Coquitlam, Port Coquitlam and Port Moody advertising for anti-litter initiatives be combined to take advantage of cost sharing.
5.4 Speed Reader Board - Traffic Calming
Moved, seconded and CARRIED
THAT Council endorse the proposal to enter a partnership with ICBC for the purpose of purchasing speed reader boards.
5.5 Murray Street/Moody Street intersection improvements
Moved, seconded and CARRIED
THAT Council direct staff to further investigate providing a free-flow eastbound lane at the Murray Street and Moody Street intersection.
Regular Council Meeting
2. Public Input
Helen Daniels, ArtsConnect, advised of the upcoming Cities of Art exhibition by artists from New Plymouth, New Zealand at the Blackberry Art Gallery. Ms. Daniels advised that the exhibition will be taking place from August 2 – September 23 and invited Council and residents to attend the event opening on August 2nd at the Blackberry Art Gallery taking place from 6:00 p.m. to 8:00 p.m.
3.1 Port Moody Public Library - Annual Report
Jill Cook, Past chair, Port Moody Public Library Board and Heather Scoular, Director of Library Services, Port Moody Public Library, presented the 2006 Port Moody Public Library Annual Report.
Introduction of Fire Department Chaplain
Item deferred to next Council meeting.
Mr. Sandy Burpee, representing the Tri-Cities Homelessness Task Group, presented the Tri-Cities Homelessness Strategy (May 2007) and responded to questions from Council
4.2 Heritage Revitilization Agreement - 2209 St Johns Street
For development of a carriage house (secondary residence) on property
Moved, seconded and CARRIED
THAT Bylaw No. 2736 be now read a third time.
Voting against: Councillor Clay
I voted against this as I felt that the 'carriage house' in this instance was too large for the property. At 2100 sq feet this is in fact not a carriage house, but a second residence on the property - I believe that the house could have been designed much smaller as a complement to the lot and the existing home. If the house was to be approved at 2100 sq ft I believe that the terminology of carriage house was misleading and in fact misrepresenting what is actually being proposed here (which is essentially a subdivision of the existing single family lot into two)
Moved, seconded and CARRIED
THAT the developer be advised that the vinyl cladding is to be removed and replaced with approved materials included in Development Permit No. 2005-50 originally approved by Council on September 13, 2005;
AND THAT the developer be requested to recycle the vinyl siding.
As I said at the meeting, the proposal in front of council was, in my opinion, questionable from both a legal and morale perspective. This developer was asking council to 'ignore' their committment under their original approved design/building application and accept money in place of their compliance.
Moved, seconded and CARRIED
THAT staff be authorized to issue Development Authorization No. 2007-62 subject to the required documentation, plans, fees and securities having been submitted to the satisfaction of staff;
AND THAT the Mayor and the City Clerk be authorized to execute the necessary legal documents required in support of this application.
Moved, seconded and CARRIED
THAT staff report back to Council with a suggested plan of action to proceed with Option 2 – Card System as outlined in the staff report dated July 17, 2007 titled, “Fee for Services – Villages of Anmore and Belcarra” providing several possible options Council may choose from.
Voting against: Councillor Clay
Moved, seconded and CARRIED
THAT City staff write to the School District on behalf of the Community Theatre Group requesting that consideration be given to the group's space request within School District #43 facilities.
Moved, seconded and CARRIED
THAT staff be authorized to proceed with a Request for Proposals for the development and operation of food and beverage services and facilities within the Port Moody Recreation Centre.
Direction was provided to staff to adjust the deadline dates reflected in the report as required.
5.4 Ports Competitiveness Initiative
Item deferred to next council meeting.
Moved, seconded
THAT the Community Wildfire Protection Plan be received for information.
Moved, seconded and CARRIED
THAT the foregoing motion be amended by replacing the period with a semi colon and adding “AND THAT the recommendations made in the Community Wildfire Protection Plan be referred to the Fire Department Advisory Committee for recommendations on what the priorities would be and how they would be implemented.”
The motion as amended was then put and CARRIED.
Moved, seconded and CARRIED
THAT staff forward an application to the Union of BC Municipalities under the Operational Fuel Treatment program for costs related to fuel load reductions in accordance with the city’s Community Wildfire Protection Plan.
Moved, seconded and CARRIED
THAT staff amend Solid Waste Bylaw #2143 as necessary to clarify all items included in the GVRD disposal ban from the solid waste stream;
AND THAT staff communicate the content of the Solid Waste Bylaw #2143, provide details of the GVRD ban at disposal facilities and conduct open houses for recycling education prior to the ban implementation date of January 1, 2008.
Staff was directed to seek clarification on what the GVRD has committed to in terms of educating service providers and the public on the GVRD’s disposal ban initiative.
Moved, seconded and CARRIED
THAT the Director of Community Services’ report dated July 17, 2007 regarding ice size configuration for new arena be received for information.
Moved, seconded and CARRIED
THAT the public art component for the cultural services van be approved for implementation.
The Director of Planning and Development Services provided a brief background concerning the proposal by Midwest Property Management and Stratacon to implement a private water metering system to the residents of 1190 Cecile Drive.
Moved, seconded and CARRIED
THAT staff report back to Council with draft bylaw amendments to control or prohibit private metering for the purposes of reselling water to tenants on private property.
7.1 Ratification of Committee of the Whole resolutions
Moved, seconded and CARRIED
THAT the resolutions of the Committee of the Whole meeting of July 24, 2007 be endorsed as follows:
THAT Council receive the information provided by the Sustainable Region Initiative Social Action Team (SRI SAT) at the July 10, 2007 Committee of the Whole meeting;
AND THAT Council members individually fill out the feedback forms regarding SRI SAT’s recommended indicators of social sustainability;
AND THAT some of SRI SAT’s suggestions be incorporated into Council’s sustainability workshop taking place in the fall.
THAT the Mayor and Clerk be authorized to execute the proposed Fee for Service Agreement with the Tri-Cities Chamber of Commerce as attached to the July 6, 2007, report from the Economic, Tourism and Arts Development Committee subject to confirmation that the fee for service agreements between the cities of Coquitlam and Port Coquitlam and the Chamber of Commerce will also include annual cost of living increases
THAT Council endorse the Port Moody Heritage Strategic Plan Update (2007 – 2011) and authorize the Heritage Commission to carry out the tasks as set out in the document’s Prioritized Work Plan.
THAT staff from each municipality develop a coordinated, Northeast Sector Anti-litter Campaign, which includes advertising and promotional materials; implemented within existing budgets, and taking advantage of high profile events and activities already in existence within the area (such as: Pitch-In Week, first week of May and the Great Canadian Shoreline Cleanup/Rivers Day, last week in September);
AND THAT where possible, anti-litter efforts presently being carried out by individual (non-municipal) organizations within the Northeast Sector are recognized and incorporated into this campaign strategy;
AND THAT Coquitlam, Port Coquitlam and Port Moody advertising for anti-litter initiatives be combined to take advantage of cost sharing.
THAT Council endorse the proposal to enter a partnership with ICBC for the purpose of purchasing speed reader boards.
THAT Council direct staff to further investigate providing a free-flow eastbound lane at the Murray Street and Moody Street intersection.
8 Council Reports
8.1 Verbal Report - Counc. Rockwell - Door to Door sales
Councillor Rockwell expressed concern with door-to-door soliciting by for-profit organizations and advised that the staff at the City of Coquitlam are in the process of reviewing the same issue through bylaw enforcement.
Moved, seconded and CARRIED
THAT staff investigate other municipalities’ bylaws regarding the regulation of for-profit door-to-door soliciting and report back to Council.
8.2 Verbal Report - Counc. Clay - Evergreen line and Translink Priorities
Councillor Clay provided clarification on the recent TransLink 2008 Transportation and Financial Plan with respect to the extension of the Millennium Line and the Evergreen Line, advising that the Millennium extension was part of the TransLink 2005 plan and that the Evergreen Line was still a priority with TransLink.
July 30-Aug 6 - Cities of the Arts Week
Sep 3-7 - Union Label Buying Week
10. Public Input
Colleen Peterson, 1190 Cecile Drive, expressed concern with the proposal to meter the water in her townhouse complex and thanked Council for the support on this matter.
Dave Peterson, 1190 Cecile Drive, thanked staff for clarifying the amount of water charged by the City to the property management company, which was misquoted in the newspaper