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May 27,2008 Regular Council
Commmittee of the Whole
Moved, seconded and CARRIED
THAT a new arts award as outlined in the May 9, 2008 report of the Economic, Tourism and Arts Development Committee be endorsed by Council.
Moved, seconded and CARRIED
THAT staff investigate the possibility of streamlining the call for nominations process for civic awards.
5.2 Council Guidelines and Orientation
Council reviewed the draft document and provided the following feedback:
• under the section entitled Expenses, reference to be made to the yearly cost of living increase to the amount allotted to council members for expenses and noting that one third of Council’s annual indemnity relative to the allowance for incidental expenses is not taxable. It was noted that any typographical errors in the document would be corrected prior to finalizing the document. Moved, seconded and CARRIED
1. THAT the draft Guidelines and Orientation Document for Elected Officials be received;
2. THAT the City Manager be directed to develop a section on Council-Staff Relations for inclusion in the Guidelines and Orientation Document; 3. THAT the City Clerk be directed to develop a section providing an overview of the Council Procedural Bylaw for inclusion in the Guidelines and Orientation Document; and, 4. THAT a reference library be developed at City Hall for elected officials that includes resources that provide information relative to the role of an elected official. Public Hearing
Agenda Minutes
1. 70-84 Electronic Avenue - Official Community Plan Text Amendment and Zoning Bylaw Amendment
- PUBLIC HEARING CANCELLED AT THE REQUEST OF THE DEVELOPER -
Regular Council Meeting
2. Public Input
Dianna Brown, 368 Oxford Drive, Port Moody, provided information on updated and expanded summer displays at the Station Museum beginning June 1 and advised of the Port Moody Heritage Society’s Annual General Meeting taking place June 8.
Wendy Koeppen, 1130 Barber Lane, Port Moody, requested a status update on the city’s intended purchase of 3000/3002 Murray Street and advised of activities taking place at the community garden. David Spence, 2722 Henry Street, Port Moody, advised of the Port Moody Foundation’s Annual General Meeting taking place June 16 and further advised of an opportunity for the city to possibly obtain a well known sculpture entitled, “Device to Root out Evil” from Vancouver Parks. Mr. Joseph Bankier, representing the Single Parents Society, presented information for a proposed children’s festival and requested permission to host the event at Rocky Point Park and further requested that Council proclaim September 12, 2008 World Kids Kindness Day.
Council members asked questions for clarification. The Mayor advised Mr. Bankier that it was unclear what was being requested of the city in terms of support for the proposed event but that if he wished to seek approval for use of Rocky Point Park he could submit his request to staff in accordance with established processes. 4.2 Report of Public Hearing - Lots 6,7, and 8 Pleasant Street
Official Community Plan and Zoning Bylaw Amendments
Moved, seconded and CARRIED
THAT the Report of the Public Hearing on Bylaw Nos. 2770 and 2771 held Tuesday, May 13, 2008 be received.
4.3 (a) Bylaw 2766 - 70-84 Electronic Avenue
Official Community Plan Text Amendment for density provisions
- REMOVED FROM AGENDA -
4.3 (b) Bylaw 2767 - 70-84 Electronic Avenue
Zoning bylaw amendment to allow for 4 storey, 123 Unit residential with 25 work/live studios
- REMOVED FROM AGENDA -
4.4 Amended 2007 Finanical Plan Bylaw
Moved, seconded and CARRIED
THAT Bylaw No. 2777 be now adopted.
Voting against: Councillor Rockwell
Moved, seconded and CARRIED
THAT the correspondence from the Union of British Columbia Municipalities dated April 30, 2008 be received.
Moved, seconded and CARRIED
THAT staff report back on requirements and costs to hold a referendum in conjunction with the 2008 general local election in order to seek public opinion on increasing the interval between civic elections from three years to four years.
Moved, seconded and CARRIED
THAT the 2008 Asphalt Repairs and Road Rehabilitation contract be awarded to Winvan Paving Ltd. in the amount of $356,255.00 excluding GST;
AND THAT the Major Road Network portion including additional works be funded from Operations, Maintenance and Rehabilitation Pavement Reserves in the amount of $130,000. Moved, seconded and CARRIED
THAT the proclamation request from the Union of BC Municipalities and SPARC BC to proclaim June 7, 2008 “Access Awareness Day” be approved.
Staff was directed to forward the proclamation and supporting documentation to the Community Care Committee for information. Moved, seconded and CARRIED
THAT the proclamation request from the Employment and Income Assistance Minister be received for information.
6.4 Appointment of Acting Mayor
Moved, seconded and CARRIED
THAT Councillor Clay be appointed Acting Mayor for the period May 30, 2008 to June 2, 2008.
7.1 Ratification of Resolutions of Committee of the Whole
Moved, seconded and CARRIED
THAT the resolutions of the Committee of the Whole meeting of May 27, 2008 be endorsed as above
7.2 Ratification of Resolutions of Finance Committee
Moved, seconded and CARRIED
THAT the following resolution of the FinanceCommittee meeting of April 29, 2008 be endorsed as follows:
Replacement of City Hall Electronic Mail System THAT, following receipt of three quotes, staff proceed with the purchase and installation of Microsoft Exchange, as described in the Manager of Information Technology’s report dated April 21,2008, for a cost of $128,000, to be funded from the Systems and Technology reserve . 8. Council and Staff Reports
The Director of Engineering, Parks and Operations reported on upcoming paving work being undertaken by Onni for portions of Ioco Road and Murray Street as part of the Suter Brook development, advising that traffic disruptions may occur due to the work. The City Clerk reported back to Council to clarify the scope of the north east sector municipalities’ election awareness campaign in response to feedback received from Council during a previous presentation on the initiative. 9.2 Release of In Camera Item
THAT staff develop a plan to apply the District of North Vancouver interim natural hazard risk tolerance criteria of 1:10,000 risk of fatality per year for existing developments and 1:100,000 risk of fatality per year for new developments in order to process development applications on recognized hazardous areas in the city.
10 . Public Input
Ann Hulbert, Ioco Road, Port Moody, suggested traffic be diverted away from Ioco Road during the Murray Street/Ioco Road paving work. Dianna Brown, 368 Oxford Drive, Port Moody, commented on the following: • asked whether signage would be put up advising motorists of the Murray Street/Ioco Road paving work, • asked whether there was a city relay team for the Relay For Life event; and • noted that the city’s display for Public Works Week was interesting. |