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Jan 13,2009 Regular Council

Committee of the Whole
Agenda                  Minutes
Moved, seconded and CARRIED
THAT the Economic, Tourism and Arts Development Committee 2008 annual report be received for information;

AND THAT the Economic, Tourism and Arts Development Committee be asked to review the 2008 annual report and bring forward its annual work plan by February 2009.

Moved, seconded and CARRIED
THAT the draft Official Community Plan policies be received for information.

THAT staff be directed to schedule additional opportunities to review the draft Official Community Plan policies.

Regular Council
Agenda       Minutes
2. Public Input
Ann Hulbert, Ioco Road, Port Moody, spoke regarding the following:

• referred to the OCP public consultation process,requesting that it be made very clear on the OCP maps that they are in draft form; and

• asked if Council was considering putting back the left turn into the Esso station on Ioco Road.
Moved, seconded and CARRIED
THAT Agenda Addenda Item - Motion for Review of Decision to Eliminate Left Turn Onto Esso Site be added to the agenda as item 8.1 and Item 6.5 - Revisions to Committee System Policy be dealt with as the first item of business under New Business.

Dianne Archer, Chair of Board of Directors and Jennifer Ingraham, Executive Director, Communities Embracing Restorative Action (CERA – formerly Fraser-Burrard Community Justice Society) provided Council with an update of the services provided by CERA, new initiatives being undertaken by the organization and statistics on the program’s rate of success. Ms. Ingraham thanked Council for its support and responded to questions from Council.


Dr. Cory Pedersen, representing the Aspenwood Before/After School Care Committee, advised of the cancellation of Kinder Kampus’ lease of space in Aspenwood Elementary for its before/after school care program for 6 – 11 year olds, advised of the shortage of before/after school childcare in the city and requested that:

1. The city work with Kinder Kampus and the Committee to find a suitable location for before and after school care on Heritage Mountain; and

2. the city provide space in the Aspenwood Field West parking lot or other available nearby space for a portable.

Dr. Pedersen submitted a publication on findings regarding the impact of out-of-home environments on middle childhood development and responded to questions from Council.

Staff was requested to report back with a more detailed program schedule for the Heritage Mountain Community Centre and enrolment figures for the classes held in the facility.

Moved, seconded and CARRIED
THAT the City of Coquitlam’s proposed Southwest Coquitlam Area Plan report be received for information;
AND THAT staff be directed to forward related comments contained in the December 23, 2008 Planning and Development Services report, and any additional comments, to Coquitlam city staff.

Staff was directed to include in the comments back to the City of Coquitlam, the city’s concerns about development in our neighbouring communities and associated impacts on the regional road network through Port Moody and the city’s expectation of the City of Coquitlam’s continued support in securing rapid transit, as well as major road network upgrades through our respective municipalities.


The Mayor reported on his concern that there was a lack of evidence from the provincial and federal governments that there was committed funding for the Evergreen Line and that the Evergreen Line project would proceed. He advised that the city accepted additional growth in its Official Community Plan dependent on getting rapid transit. He further advised that it was not known whether CP Rail had even agreed to the preferred routing alignment along its right-of-way.

Moved, seconded and CARRIED
THAT a freedom of information request be submitted to the federal and provincial governments requesting the following:
any records indicating evidence of a request by  the provincial government to the federal government for federal funding for the Evergreen Line and any response from the federal government to the provincial government regarding same;
any records indicating evidence of communication between the provincial government and CP Rail regarding the Evergreen Line alignment along CP Rail’s right of way, in particular, any record indicating evidence that CP Rail has agreed to the alignment along its right of way.

Voting Against: Councillors Clay and Nuttall

Moved, seconded and CARRIED
1. THAT Section 2.3 of the Committee System Policy be amended to read:

“Upon recommendation of the mayor, council may appoint individual council members to select committees and designate the chair and vice-chair, with the exception of the Youth Focus Committee and the Port Moody Spirit of BC Committee where council will, upon recommendation of the mayor, appoint a representative and alternate representative.”

2. THAT Section 1.2.5 of the Committee System Policy be amended to read:

“Appointments to statutory committees will be made in accordance with the relevant committee’s enabling statute or establishment bylaw. The mayor will provide recommendations as required for any appointments to statutory committees that are to be made by council.”

Voting Against: Councillors Clay and Nuttall

Staff was directed to review the committee system policy to determine if any sections are made redundant as a result of the approved changes and provide recommendations back to Council.

6.2  Mayors appointments of council members to 2009 Committees

The Mayor made the following Council member appointments to Standing Committees and to a Statutory Committee:

Finance Committee (Standing)

• Chair – Lahti

• Vice – Nuttall

Land Use (Standing)

• Chair – Dilworth

• Vice – Elliott

Heritage Commission (Statutory)

• Chair – Clay

• Vice - Lahti

6.3  Council appointments to 2009 committees
Moved, seconded and CARRIED
THAT the following council member appointments to Select, Statutory, Regional and Local Committees be approved:

Select Committees: 

Community Care Committee

• Chair – Nuttall

• Vice – Rockwell

CPR Community Advisory Committee

• Co-Chair - Trasolini

• Representative – Elliott

Economic Development Committee

• Chair – Nuttall

• Vice – Dilworth

Environmental Protection Committee

• Chair – Dilworth

• Vice – Clay

Fire Department Advisory Committee

• Chair – Rockwell

• Vice – Elliott

Port Moody Spirit of BC Committee

• Alternate – Dilworth

Transportation Committee

• Chair – Rockwell

• Vice – Clay

Youth Focus Committee:

• Representative - Rockwell

• Alternate – Lahti

Statutory Committees:

Emergency Measures Committee

• Chair – Trasolini

• Alternate – Elliott

Joint Family Court & Youth Justice

• Representative – Nuttall

Library Board

• Representative – Clay

Parks & Recreation Commission

• Chair – Elliott

• Vice - Lahti

Regional and Local Committees:

Arts Centre Society

• Representative - Dilworth


• Representative – Dilworth

Fraser Health/Municipal Government Advisory Council

• Representative - Nuttall

Golden Spike Days

• Representative – Rockwell

North East Sector Environmental Stewardship

• Representative – Clay

School District 43/City of Port Moody Liaison Committee

• Representative – Elliott

Chamber of Commerce

• Representative - Nuttall

Tri-Cities Homelessness Task Group

• Representative – Elliott

Tri-Cities Solutions by Design

• Representative – Nuttall

Vancouver Port Authority

• Representative – Elliott

6.4  Mayors appointments of community members to 2009 Committees
The Mayor announced community member appointments to the following Standing Committees and Statutory Committee:

Finance Committee: (Standing Committee)

Michael Price
John Dalton
Jenni Weston

Heritage Commission (Statutory Committee)

Wayne Beggs
Stephanie Caron
Stan Copp
Bob Hinkel
Ron Simpson
Clifford van Alstyne
Jennifer Voss
Dave Zille

Land Use Committee (Standing Committee)

Helen Brown
David Kyle
Joanne Gauci
Glen MacRae
Darryl Tolentino
David Whelan
6.5  Council appointments to 2009 committees
Moved, seconded and CARRIED
THAT the following community members be appointed to committees, for a term of one year, except where specified:

Statutory Committees:

Board of Variance (3 year term)

Wilhelmina Martin
Linda Weslowski
Jonathan Schaden

Joint Family Court & Youth Justice Committee (2 year term)

Pat Merrett
Library Board
Susan Croll
Gray Giovannetti
Linda Martin
Barbara Nuttall
Rosemary Rawnsley
Cynthia van Ginkel
Parks & Recreation Commission
Christina Bennett
John Callaghan
Nicki Forster
David Hilderley
Steve Kurrein
Julie Nowell
Nancy Scott
Sharron Tulk

Select Committees:

Canadian Pacific Railway Community Advisory Panel
Constance Smith
Dianna Brown
Community Care Committee
Bev Bakka
Marie Brymer
Ron Curties
Lori Dennis
Erika Di Salvo
Gillian Hepburn
Allen Hunt
Ian Macdonald
Debbie Richardson
Robert Simons
Jessica Wakeling

Economic Development Committee

George Broderick
Marisa Cohen
Jamie Cuthbert
John Grasty
Munu Hicken-Gaberria
Shahid Hussain
Salim Janmohamed
Colleen Saunders
Rosemary Small
Anita Wilks

Environmental Protection Committee

Brandon Elliott
Brent Elliott
Rick Glumac
Ann Hulbert
Cameron Kulak
Diane MacDougall
Jim Mattson
Karen Muttersbach
Lesley Evans Ogden
David Ritcey
Valerie Simons

Fire Department Advisory Committee

Denis Heinrichs
Jae Kwon Kim
Jon Piasecki
Amanda Semenoff
Elizabeth Zook

Transportation Committee

Keith Brady
Sol Friedman
John Jokinen
Lalita Kuehn
Fabrizio Napoleone
Wayne Petrie
Judith Roche
John Seinen
Robert Starcevich

Youth Focus Committee

Natalie Forster
Tyler Gibson
Taylor Jones
Jason Kim
Sukwan Lee
Christian Pabis
Michael Shin
Ian Swanson
Shane Virani
Moved, seconded and DEFEATED
THAT the City applies to the BC Cycling Infrastructure Partnerships Program and the BC Local Motion Program for the phased construction of bike facilities on Guildford Way and Murray Street from Electronic Avenue to the Eastern City Limit.

Voting Against: Mayor Trasolini, Councillors Lahti and Rockwell

Moved, seconded and CARRIED
That Items 1 and 2 contained in the January 5, 2009 report of the Director of Community Services be approved relative to expansion of the 110% premium for Anmore and Belcarra residents to admission fees for public skating, public swimming and Kyle fitness and to all program registrations and camps;

AND THAT this decision be conveyed to the Villages of Anmore and Belecarra.

Staff was directed to further review option 3 of the report relative to Port Moody sports groups to determine if there are any other options available.

Moved, seconded and CARRIED
THAT the proposed policy entitled Anmore & Belcarra Fees be amended under the definitions section in paragraph two by replacing the words, “Anmore and Belcarra residents who currently own property or a business and pay taxes in Port Moody will be deemed as having contribute to Port Moody property taxes and” with the words, “Anmore and Belcarra residents who currently own and pay taxes on property registered in their name or the name of a company in which they have a majority interest will remit the same fitness service rate as Port Moody residents.”
Moved, seconded and CARRIED
THAT amended Administrative Policy #15-7710-3 Anmore and Belcarra Fees be approved for implementation.
Moved, seconded and CARRIED
THAT the Port Moody Rotary Club fee waiver request of $400.00 plus GST for the use of Inlet Theatre and Galleria on April 15, 2009 be approved.

THAT the report of the Manager of Building Bylaws and Licencing dated January 5, 2009 regarding Mobile Business Licence and Biz Pal provincial initiatives be received;

AND THAT staff relay to the province the city’s concerns regarding loss of revenue as a result of these initiatives.

Voting Against: Councillor Clay

Moved, seconded and CARRIED
THAT the Planning and Development Services Department report dated January 5, 2009 on the proposed community consultation schedule for the implementation of planning initiatives in 2009 be received for information.
Moved, seconded and CARRIED
THAT funding and staff support for the Port Moody Spirit of BC Committee be immediately suspended;
AND THAT staff report back on the Committee’s terms of reference and options including dissolving the current committee.
Moved, seconded and CARRIED
THAT the request from the Urban Development Institute regarding a moratorium on fee increases for 2009 be received.
Moved, seconded and CARRIED
THAT the memorandum and report from the Union of BC Municipalities dated December 18, 2008 be referred to the Fire Department for recommendations back to Council.
7.1  Recommendations from Committee of the Whole
Moved, seconded and CARRIED
THAT the resolutions of the Committee of the Whole meeting of January 13, 2009 be endorsed as above.
8.  Council Reports
Councillor Nuttall advised that since access to the station had been eliminated, over 800 customers had signed a petition requesting Council review the decision. He further reported that the owner of the station had indicated his business had suffered and that he had no real input into the decision.
Moved, seconded and CARRIED
THAT staff be instructed to review the decision to close off the left turn onto the Esso station site and to investigate the technical aspects of that decision.
9.2  Release of In Camera

Release of In-Camera item from the May 27, 2008 meeting approved for public release at the December 9, 2008 In-Camera Council meeting:

Letter of Intent - Joint Ambulance and Fire Building

THAT the Letter of Intent with the British Columbia government’s Emergency and Health Services Commission regarding the design, construction and tenancy of a joint fire hall and ambulance station building, substantially in the form attached to the May 12th, 2008 Strategic Planning and Culture Department report, be endorsed.

Release of In-Camera item from the December 12, 2008 meeting approved for public release:

Kinder Kampus Proposal

THAT the proposal from Kinder Kampus be received;

AND THAT the City Manager send correspondence back to  Kinder Kampus thanking them for their proposal and indicating the City is not interested in pursuing the proposal.

10  Public Input
- no speakers. 
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