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June 22,2010 Regular Council

 
Committee of the Whole
 
Agenda                  Minutes
 
4.1  Fees and Charges Review
 
 
Moved, seconded and CARRIED
THAT the Parks and Recreation Commission’s recommendation that the Fees and Charges Subcommittee continue the current method of fees and charges calculation be endorsed.
 
 
Moved, seconded and CARRIED
THAT the June 7, 2010 memorandum from the Director of Community Services be received;
AND THAT the approach outlined in that memorandum be incorporated into the fees and charges review as contemplated in 4.1a above.
Voting against: Councillor Dilworth
 
 
Moved, seconded and CARRIED
THAT the Corporate Leadership Team report dated June 9, 2010 be endorsed and the future fees and charges bylaw be prepared consistent with this report.
 
 
Moved, seconded and CARRIED
THAT the Parks & Recreation Commission 2010 annual work plan be amended to replace “Investigate opportunities for an additional dog off-leash area” with “Implement a dog off-leash survey”
AND THAT the dog off-leash survey as attached be endorsed for implementation by the Parks & Recreation Commission.
 
 
Regular Council
 
Agenda                  Minutes
 
2. Public Input
 
Peter Dasnieres, Clarke Street, Port Moody inquired regarding the newspaper coverage of Port Moody taking back Murray and Clarke Streets from TransLink.

Ann Hulbert, Wildwood Drive, Port Moody, commented on Golden Spike Day’s request for requesting donations for entry on Canada Day.

 
 
Mr. David Spence proposed that Council consider the Port Moody-Barbados connection and consider a friendship relationship with Barbados. He advised that this idea emerged out of consideration of Port Moody’s Centennial in 2013 and historical connections with Barbados.
Moved, seconded and CARRIED
THAT this request be dealt with this evening.
 
 
Gary Ho, CEO together with other representatives of the Tzu Chi Foundation, Canada, spoke to promote disaster relief efforts in Haiti outlining the relief and humanitarian activities of their organization.

3.1 b With permission of the Chair, Mr. Spence returned to the podium to introduce the Honorary Consul for Barbados in British Columbia, Ms. Marilyn Moseley who had entered the meeting with a delegation of colleagues.

 

Annual Report available at the Legislative Services counter, at the Council meeting and online at:

http://www.cityofportmoody.com/NR/rdonlyres/8DFFFC26-D8D5-49DB-9916-3FACC11EB5AE/104535/PortMoody2009AnnualReportforWeb.pdf

The Manager of Finance presented the Financial Statements and the City Manager presented the 2009 Strategic Plan portion of the Annual Report.

Opportunity for public feedback.

Barry Sharbo inquired whether there have been discussions regarding a location for Fire Hall # 1. He also inquired about an anomaly that had been identified in the financial report and what that related to.

The City Manager also provided a presentation on BC Assessment property valuations and the impact on property tax bills.

Acting Mayor Lahti presented the Canadian Award for Financial Reporting to the Finance Division staff for the 2008 Financial Report.

Moved, seconded and CARRIED
THAT the 2009 Annual Report be approved.
 

“City of Port Moody Sign Bylaw, 1998, No. 2403, Amendment Bylaw, 2010, No. 2841” a bylaw to allow for and regulate third party and temporary banner signs.

Moved, seconded and CARRIED
THAT Bylaw No. 2841 be now read a first time.
 
Moved, seconded and CARRIED
THAT Bylaw No. 2841 be now read a second time.
 
Moved, seconded and CARRIED
THAT Bylaw No. 2841 be now read a third time.
 
 

“Financial Plan Bylaw, 2009, Bylaw No. 2808, Amendment Bylaw No. 1, 2010, No. 2844” a bylaw to amend the financial plan for 2009-2013.

Moved, seconded and CARRIED
THAT Bylaw No. 2844 be now read a first time.
 
Moved, seconded and CARRIED
THAT Bylaw No. 2844 be now read a second time.
 
Moved, seconded and CARRIED
THAT Bylaw No. 2844 be now read a third time.
 
 

“City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 197, 2010, No 2845” a bylaw to amend the Port Moody Zoning Bylaw 1890 to prohibit the sale and/or manufacturing of firearms and ammunitions and related uses in all zones.

Moved, seconded and CARRIED
THAT Bylaw No. 2845 be now read a first time.
 
Moved, seconded and CARRIED
THAT Bylaw No. 2845 be now read a second time.
 
Moved, seconded and CARRIED
THAT Bylaw No. 2845 be referred to a Public Hearing to be held on Tuesday, July 13, 2010, at Port Moody City Hall, 100 Newport Drive, Port Moody.
 
 
“City of Port Moody Official Community Plan Bylaw, 2010, No. 2849” a bylaw to replace the current official community plan in its entirety with the updated Official Community Plan.
 
Moved, seconded and CARRIED
THAT Bylaw No. 2849 be now read a first time.
 
Moved, seconded and CARRIED
THAT Bylaw No. 2849 be now read a second time.
 
Moved, seconded and CARRIED
THAT Bylaw No. 2849, including Schedule A, be considered in conjunction with the City’s 2010-2014 Financial Plan in accordance with Section 882 of the Local Government Act.
 
Moved, seconded and CARRIED
THAT Bylaw No. 2849 including Schedule A, be considered in conjunction with the City’s Solid Waste Bylaw No. 2816 in accordance with Section 882 of the Local Government Act.
 
Moved, seconded and CARRIED
THAT Bylaw No. 2849 be referred to a Public Hearing to be held on Tuesday, July 13, 2010, at Port Moody City Hall, 100 Newport Drive, Port Moody.
 
 

“City of Port Moody Fees Bylaw No. 34, 2010, No. 2851” a bylaw to exempt government subsidized rental housing from the business license fee requirement for residential rental properties.

Moved, seconded and CARRIED
THAT Bylaw No. 2851 be now read a first time.
 
Moved, seconded and CARRIED
THAT Bylaw No. 2851 be now read a second time.
 
Moved, seconded and CARRIED
THAT Bylaw No. 2851 be now read a third time.
 
 
Moved, seconded and CARRIED
THAT the existing Council office be swapped with the office space immediately adjacent to the Council meeting room (former City Manager, Executive Assistant) and that the two spaces be reconfigured for use by Council and the existing council office be returned for use by city staff.
 
 
Moved, seconded and CARRIED
THAT the email from BC Assessment be received.
 
 
Moved, seconded
THAT the Council for the City of Port Moody does not support the current Metro Vancouver Solid Waste Management Plan as in the April 2010 draft;

AND THAT the Council for the City of Port Moody proposes the Plan be amended as follows:

THAT ‘combustion’, ‘incineration’, mass burn’ and ‘incineration via gasification’ be excluded as options for waste to energy recovery;

THAT a stronger emphasis on reduction be incorporated in the Plan to minimize the need for handling of residuals;

THAT waste reduction targets be included in addition to the waste diversion targets (70%), setting a goal of a 60% per capita waste reduction in the region by 2015 from a 2007 baseline;

THAT Metro Vancouver ban wood waste from the disposal stream by 2015 for all streams including commercial, construction and residential;

THAT a system of financial incentives and disincentives be developed between Metro Vancouver and member municipalities through disposal and ‘tipping’ fees that would benefit municipalities recognizing the waste reduction goals, i.e. baseline tipping fees based on population with increased tipping fees for volumes exceeding targets for population;

THAT Metro Vancouver work with member municipalities to foster the development of and to expedite the permitting of sufficient public and privately operated sub-regional organic composting facilities to implement a ban on organics in the ‘disposal stream’ by 2015;

THAT Metro Vancouver and member municipalities work with commercial, industrial and institutional waste generators and waste haulers in he region to ensure full ‘life cycle’ financial responsibility on businesses for their waste generation and to introduce mandatory recycling programs;

THAT Metro Vancouver and member municipalities work with commercial and retail businesses in the region to implement recycling and organics collection services in commercial operations serving their customers, i.e. shopping malls, plazas, etc., that is standardized throughout the region and to assist the businesses and their customers in recognizing waste reduction opportunities;

THAT Metro Vancouver work with member municipalities to provide increased recycling and organic collection in public spaces in municipalities (parks, marinas, etc.) through the expansion of pilot projects previously introduced.

Moved, seconded and CARRIED

That the foregoing motion be amended by adding:

“AND THAT the resolutions endorsed by Council on October 14, 2008 with respect to waste-to-energy be forwarded to Metro Vancouver for consideration with the letter of non-support for the SWMP.”

Moved, seconded and CARRIED

THAT the foregoing motion be amended by adding after the 2nd paragraph, the following:

“THAT blended rates be eliminated and separate target diversion rates by sector be initiated.”

The question on motion as amended be put and CARRIED

Moved, seconded and CARRIED

THAT resolution on the Metro Vancouver Solid Waste Management Plan be forwarded to all Metro Vancouver member municipalities to convey Port Moody’s stance on the SWMP.

Moved, seconded and CARRIED

THAT the additional funding requirements be included in the 2011 budget process as outlined in the June 15, 2010 report prepared by Planning and Development Services.

 
 
Moved, seconded and CARRIED
THAT staff implement a collection system of weekly kitchen and yard waste collection and bi-weekly garbage collection for all residential units currently serviced starting on January 1, 2011.
 
Moved, seconded
THAT staff proceed with an order for 750 x 240-litre garbage carts utilizing the Sanitation Reserve as a funding source.
 
Moved, seconded and CARRIED
THAT the foregoing motion be amended by deleting “750” and substituting “250” and by adding “and that residents who wish to purchase be advised of a $100 surcharge”.

The motion as amended was put and CARRIED

Moved, seconded and CARRIED
THAT staff continue to service business garbage units on a weekly collection system.
 
Moved, seconded and CARRIED
THAT staff amend the Solid Waste Bylaw #2816 and Fees Bylaw and bring forth amendments prior to January 2011.
 
 
Moved, seconded and CARRIED
THAT staff proceed with changes to the Solid Waste Bylaw #2816 and implement a phased in approach as outlined under Option 1; requiring that food waste recycling be mandatory for all multi-family residents utilizing the city’s garbage services;
 
Moved, seconded and CARRIED
THAT staff proceed with an order for additional kitchen/yard waste collection carts to provide this service at a cost of $186,000 utilizing the Sanitation Reserve and Accumulated Surplus as a funding source.
 
6.1 (added) Barbados Friendship Arrangement
 
Moved, seconded and CARRIED
THAT Mr. David Spence be authorized to initiate friendship city conversations with the High Commissioner for Barbados on his visit to Ottawa at no cost to the city.
 
Moved, seconded and CARRIED
THAT staff report back with a report on Port Moody history with sister and/or friendship cities looking at such relationships and successes of such programs.
 
 
 
Moved, seconded and CARRIED
THAT the 2009 Statement of Financial Information be approved.
 
6.3 (6.2)  Temporary Public Art Installation
 
Moved, seconded and CARRIED
THAT the presentation on the Temporary Public Art Installation be received for information.
 
6.4 (6.3) Evergreen Line Environmental Assessment - Public Process
 
 
Moved, seconded and DEFEATED
THAT Council write a letter, using the template provided in the email dated May 13, 2010, to the MP, MLA and Federal Environment Minister requesting that the Minister develop an appropriate cost-sharing plan to support the implementation of waste water regulations in a manner that does not unfairly shift the full burden to property taxpayers;
AND THAT the Environment Minister commit to and work in partnership with municipalities to establish a thorough and objective estimation of the front-line costs of meeting the regulations and to resolve outstanding technical and implementation issues.
 
Voting against: Acting Mayor Lahti, Councillors Clay, Dilworth, Elliott, Rockwell
 
 
Moved, seconded and CARRIED
THAT the Noons Creek Drive petition dated June 11, 2010 be received.

AND THAT the petition and Transportation Committee recommendations with respect to Noons Creek Drive Traffic Calming be referred to staff for a full report back to Council in July.

 
 
Moved, seconded and CARRIED
THAT Golden Spike Days Society not be authorized to collect entry-by-donation to the Golden Spike Days Festival at Rocky Point Park on Canada Day as per past practice.
 
7.1  Ratification of decisions of committee of the whole
 
Moved, seconded and CARRIED
THAT the resolutions of the Committee of the Whole meeting of June 22, 2010 be endorsed as above
 
7.2  Recommendations from finance committee
 
Moved, seconded and CARRIED
THAT the following resolutions of the Finance Committee meeting of June 15, 2010 be approved as follows:

Parks and Recreation Fees Process Review

THAT items 4.1a, 4.1b, and 4.1c be referred to the Committee of the Whole for consideration.

Building Communities Through Arts & Heritage Grant

THAT item 4.2 be deferred to the next Finance Committee meeting and that staff prepare a report with the proposed 2011 budget amendments to accommodate the funding for the Port Moody Station Museum’s Venosta cover and HVAC projects being brought forward from the 2013 budget to the 2011 budget.

2011 Budget Timeline and Guideline Review

THAT the 2011 Financial Plan Guidelines be received for information.

2009 Budget Amendments

THAT the 2009 budget amendments as outlined in the Manager of Finance report dated May 12, 2010 be received for information.

8.1 Reports from council
 
Council Verbal Reports
Council (cnclr Clay) requested information on the potential for use of local improvement levies for neighbourhood traffic calming.
 
9.2  Release of in camera resolutions
 

New Ambulance Station in Port Moody

Letter: City of Port Moody to Ministry of Health Servicesand Ministry of Citizens’ Services dated June 8, 2010

Letter: Minister of Citizens’ Service received June 22, 2010 distributed on-table

AND THAT the letters to the ministers regarding the BC Ambulance Services station be publicly released after June 15, 2010.

Murray-Clarke Connector Funding: Potential Legal Challenge

THAT the City of Port Moody is seeking legal advice regarding all options related to commitments to the Murray-Clarke Connector.

10. Public Input
 
Robert Simons, Alpine Place, Port Moody inquired regarding the amendment to the 2009 financial plan and requested further information relative to the Murray Clarke Connector in-camera resolution released on this evening’s agenda in relation to the financial plan.

Barry Sharbo, Port Moody, commented on item 9.2 regarding Murray-Clarke Connector advising that businesses along Murray Street are very concerned about the Murray-Clarke Connector and requested further details on this resolution.

 
 
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