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Apr 26,2011 Regular Council

 
Committee of the Whole
 
Agenda                   Minutes
 
 
 
Moved, seconded and CARRIED
THAT the 2011 Environmental Protection Committee work plan be approved.
 
 
 Moved, seconded and
THAT the recommendation on large item collection from the Spring Cleanup working group allow up to four items;
AND THAT the city embark on a comprehensive "Watch Your Waste" communication strategy for items which are banned for disposal which could include an overpass banner, city newsletter, social media, city website, inclusion with other city communication materials, city calendar and a combined brochure.
 
Moved, seconded and CARRIED
THAT the foregoing motion be amended by adding the words "on a user-pay system" to the end of the first paragraph.

Separation of the motion was requested.

The question on the first paragraph of the motion, as amended, was put and CARRIED.
Voting against: Councillor Clay

The question on the second paragraph of the motion was put and CARRIED.

 
 
Moved, seconded and CARRIED
THAT temporary medians consisting of traffic barriers with supplementary crosswalk signage be installed at the west Murray Street crosswalk as a trial crosswalk improvement measure;

AND THAT if crosswalk concerns at Murray Street crosswalk continue, staff consider the feasibility of alternate improvements and report back to the Transportation Committee.

Councillor Rockwell entered the meeting during this item.

 
 
PowerPoint Presentation
Report: Transportation Committee dated April 18, 2011  /File: 8350-04
 
Moved, seconded and CARRIED
THAT Council endorse the Port Moody Cycling Master Plan draft project and public consultation plan outlined in the report from the Transportation Committee dated April 18, 2011.

 
Regular Council Meeting
 
Agenda                 Minutes
 
 
2. Public Input
Rosemary Small, San Remo Drive, Port Moody, spoke regarding train trips along the Ioco Spur in the middle of the night and early morning hours which are disturbing local residents.

Sandi Liles, Port Moody, expressed concern about limited information to inform people about the recent referendum on the Fire Hall. Speaking to the result she expressedconcern that the community would be burdened with a large debt on the basis of such low voter turnout and that raising taxes are a great burden. She suggested the city cannot afford to build the new fire hall on the current site. She noted that the referendum results do not mandate that the hall be built on that site, the referendum was to give authority to borrow. She requested that Council consider putting this off for the next council in the fall.

David Spence, Henry Street, Port Moody, referred to the city’s assistance in 2010 to help the Port Moody Commemorative Society Navy Centennial celebration. He noted that May 4this National Navy Day and the national committee from Ottawa has sent five street banners to the city in recognition of the work of the Commemorative Society. He requested that the city display the banners for a couple weeks around May 4th.

Brent Hilpert, Port Moody, spoke regarding the CP Rail train travel issue.

3.1 CP Rail Spur Line –Request to Limit Train Times
Russ Smith appeared before Council to request that the Mayor visit the CP Rail head office in Calgary to discuss the unacceptable situation of the CP Rail trains travelling at unreasonable hours along the Ioco spur line. He noted the train has been operating late at night disturbing residents’ sleep. He outlined their efforts to achieve a solution from CP Rail but without success. He noted that Esso Petroleum, the CP Rail customer on the spur line, prefers train service during the day however CP Rail has not been cooperative.

3.2 Golden Spike Days Society – Loan Update
Sally Comin from the Golden Spike Days Society attended to present financial information to Council regarding the loan from the City. She outlined changes they are making to the festival to make it more affordable due to difficult economic times and reduced corporate sponsorships. She thanked Council for the city’s support each year for the festival. She noted that the Society currently owes $14,000 to the city, having made a previous payment, and requested that Council consider forgiving the loan or allowing the Society to repay in small increments over time.

3.3 Public Budget Presentation – Public Input Opportunity
30 minute PowerPoint presentation: Director of Corporate Services
File: 1700-06
The Director of Corporate Services provided a presentation on the 2011 – 2015 Financial Plan following which a public input opportunity was offered.
David Spence, Henry Street, Port Moody noted he did not see in the presentation any recognition that in 2013 there will be a Port Moody centennial celebration and inquired where the funding for that is provided. He indicated he would like to see funding for the centennial celebration specifically identified in the budget.

4.3 Bylaw No. 2878 – Fire Hall #1 Construction Project Loan Authorization Bylaw
File: 4200-09 / BL2878
“City of Port Moody Fire Hall #1 Construction Project Loan Authorization Bylaw, 2010, No. 2878” a bylaw to authorize the borrowing of funds for the replacement of Fire Hall #1, 200 Ioco Road, Port Moody.

Moved, seconded and DEFEATED
THAT Bylaw No. 2878 be now adopted.
Voting against: Mayor Trasolini, Councillors Lahti, Nuttall, Rockwell
The Mayor indicated he would be proposing to establish a Fire Hall project committee and would report back to Council.

4.4 2011 Five Year Financial Plan and Related Bylaw
Report: Corporate Services Department – Finance Division dated April 18, 2011
File: 1700-03 / BL2884
“City of Port Moody Financial Plan Bylaw, 2011, Bylaw No. 2884” a bylaw to establish the 2011-2015 Five Year Financial Plan.

Moved, seconded
THAT Bylaw No. 2884 be now read a first time.

 
Moved, seconded and CARRIED
THAT Bylaw No. 2884 be amended at first reading by amending Schedule “A” to remove the tax levies, percentage increases and expenditures related to the Fire Hall #1 replacement project from years 2011 – 2015 of the financial plan.
The question on first reading of Bylaw 2884 as amended was put and CARRIED.

Moved, seconded and CARRIED
THAT Bylaw No. 2884 be now read a second time.
Voting against: Councillors Clay, Nuttall

Moved, seconded and CARRIED
THAT Bylaw No. 2884 be now read a third time.
Voting against: Councillors Clay, Nuttall

4.5 2011 Annual Property Tax Rates Bylaw
Report: Corporate Services Department – Finance Division dated April 18, 2011
File: 1960-01 / BL2885
“City of Port Moody Annual Property Tax Rates Bylaw, 2011,No. 2885” a bylaw to establish the 2011 annual property tax rates.

Moved, seconded
THAT Bylaw No. 2885 be now read a first time.

Moved, seconded and CARRIED
THAT Bylaw No. 2885 be amended as follows:
In section 3.1.1 by deleting the words “D” (Firehall No.1 Replacement Levy) & “E” (Storm Drainage) and substituting “D” (Storm Drainage) and by deleting column “D” on Schedule “A” and renumbering columns “E” and “F” to read “D” and “E”.

The question on first reading of Bylaw 2885 as amended
was put and CARRIED.
Voting against: Councillors Clay, Nuttall

Moved, seconded and CARRIED
THAT Bylaw No. 2885 be now read a second time.
Voting against: Councillors Clay, Nuttall

Moved, seconded and CARRIED
THAT Bylaw No. 2885 be now read a third time.
Voting against: Councillors Clay, Nuttall

6.1 Recycling Collection Carts
Report: Development Services – Operations dated April 15, 2011
File: 5380-01

Moved, seconded and CARRIED
THAT staff proceed with an order of 100 recycling carts with a capacity of 240 litres at a cost of $8,193 from the
Sanitation Utility Reserve

6.2 Appointments to Civic Committees
Verbal Report: Mayor Trasolini
File: 0360-01

Moved, seconded and CARRIED
THAT the following committee appointments be made:
Heritage Commission – Hylkije Gollopeni
Economic Development Committee – Munu HickenGaberria
Youth Focus Committee – Aidan Cossey and Eric Smith
Parks and Recreation Commission – Devon Harding and Cheryl Beyak
Environmental Protection Committee – Moe Hamedani and Steven Bartlett.

6.3 Proposed UBCM Resolution – Amend Section 69 of School Act for School District Board Public Transparency
Report: Legislative Services Department dated April 11, 2011
File: 0135-01

Moved, seconded and CARRIED
THAT the following UBCM resolution be submitted to the 2011 UBCM Convention:

WHEREAS Section 69 of the School Act allows the exclusion of members of the public from school board meetings for any reason the board deems appropriate which limits the public’s access to school board decisions and records that might otherwise be available under the Freedom of Information and Protection of Privacy Act and which might be required to be considered publicly by a local government under Section 90 of the Community Charter;
AND WHEREAS the inconsistent rules applying to school boards and local governments cause confusion about what should be dealt with publicly when school boards and municipal councils hold joint meetings on issues and/or exchange decisions of their respective governing bodies;
THEREFORE BE IT RESOLVED that the Ministry of Education be urged to amend the closed meeting provisions of the School Act to align with the more open and transparent closed meeting provisions of the Community Charter governing local governments.

6.4 Proclamation Request – May – Vision Health Month and May 26 – Shades of Fun Day
Letter: CNIB dated April 1, 2011
File: 0630-01

 
Moved, seconded and CARRIED
THAT May, 2011 be proclaimed Vision Health Month
and May 26, 2011 be proclaimed Shades of Fun Day.

 
6.5 Proclamation Request May 2 – May 8, 2011 -Elizabeth Fry Week
Letter: Elizabeth Fry Society of Greater Vancouver dated March 31, 2011
File: 0630-01
Moved, seconded and CARRIED
THAT May 2 – 8, 2011 be proclaimed Elizabeth Fry Week.

6.6 Proclamation Request – April 28th– Day of Mourning for Workers Killed and Injured on the Job
Letter: New Westminster & District Labour Council dated March 15, 2011
File: 0630-01

Moved, seconded and CARRIED
THAT April 28, 2011 be proclaimed Day of Mourning for Workers Killed and Injured on the Job.

Council and those present then observed one minute of silence.

 
6.7 Proclamation Request – May 1-7, 2011 –Drinking Water Week
Letter: BC Water & Waste Association (BCWWA) dated January 18, 2011
File: 0630-01
Moved, seconded and CARRIED
THAT May 1 – 7, 2011 be proclaimed Drinking Water Week.

 
 
Moved, seconded and CARRIED
THAT May, 2011 be proclaimed Missing Children’s Month and May 25, 2011 be proclaimed Missing
Children’s Day.

7.1 Committee of the Whole Meeting

Moved, seconded and CARRIED
THAT the resolutions of the Committee of the Whole meeting of April 26, 2011 be endorsed as above:

THAT the 2011 Environmental Protection Committee work plan be approved.

THAT the recommendation on large item collection from the Spring Cleanup working group allow up to four items on a user pay system;

AND THAT the city embark on a comprehensive "Watch Your Waste" communication strategy for items which are banned for disposal which could include an overpass banner, city newsletter, social media, city website, inclusion with other city communication materials, city calendar and a combined brochure.

THAT temporary medians consisting of traffic barriers with supplementary crosswalk signage be installed at the west Murray Street crosswalk as a trial crosswalk improvement measure;

AND THAT if crosswalk concerns at Murray Street crosswalk continue, staff consider the feasibility of alternate improvements and report back to the Transportation Committee.

THAT Council endorse the Port Moody Cycling Master Plan draft project and public consultation plan outlined in the report from the Transportation Committee dated April 18, 2011.

 
8.1 Council Verbal Reports
8.1(a) Property tax notice timing
Moved, seconded and CARRIED
THAT Council indicate to staff that Council would like specific comprehensive tax and financial information in the newsletter to go out with the tax notice, which requires a special meeting of Council on or before May 3rd, to adopt the financial plan and property tax bylaws.

9. Information Items

9.1 Fire Rescue Minimum Staffing
Release of In-Camera report from the January 25, 2011 InCamera Council meeting, authorized for release at March 22, 2011 In-Camera meeting.
Report: Fire Department, dated November 3, 2010
File: 7380-01

9.2 Response to Questions of Police Board re Staffing
Letter: Police Board dated April 1, 2011
File: 1705-01

10 Public Input

-none

 
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