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Mar 20,2012 Finance Committee

 
Agenda                    Minutes
 
3.1  2012-2016 Operating Plan Review
 
Staff provided an overview of two sidebar requests: LRN Major Reconstruction and Public Consultation on City Services.
 
Moved, seconded and CARRIED
THAT both sidebar projects be referred to the 2013 budget process.

Staff provided an overview of new position requests for an Environmental Project Assistant (Co-op Student), a Fire Inspector, and an Emergency Program Coordinator (2 days per week).

Moved, seconded and DEFEATED
THAT the new position request for an Environmental Project Assistant be approved. (Voting against: Councillor Dilworth, Councillor Rick Glumac, Councillor Gerry Nuttall, Councillor Rosemary Small, Mayor Mike Clay, Jason Hulbert)
(Voting against: Councillor Dilworth, Councillor Rick Glumac, Councillor Gerry Nuttall, Councillor Rosemary Small, Mayor Mike Clay, Jason Hulbert)
 
Moved, seconded and DEFEATED
THAT the new position request for a Fire Inspector be approved. (Voting against: Councillor Dilworth, Councillor Rick Glumac, Councillor Gerry Nuttall, Councillor ZoŽ Royer, Councillor Rosemary Small, Mayor Mike Clay, Wayne Byhre, Jason Hulbert, Michael Price)
(Voting against: Councillor Dilworth, Councillor Rick Glumac, Councillor Gerry Nuttall, Councillor ZoŽ Royer, Councillor Rosemary Small, Mayor Mike Clay, Wayne Byhre, Jason Hulbert, Michael Price)
 
Moved, seconded and CARRIED
THAT the new position request for an Emergency Program Coordinator (2 days per week) be approved. (Voting against: Councillor Rick Glumac, Councillor Gerry Nuttall, Councillor Rosemary Small, Jason Hulbert)
(Voting against: Councillor Rick Glumac, Councillor Gerry Nuttall, Councillor Rosemary Small, Jason Hulbert)
 
Moved, seconded and CARRIED
THAT the heat and light budget (cost centres 7200 and 7201) be based on the average of the actuals of the last three years (2009, 2010, 2011), at $868,091, a reduction of $17,662.

Councillor Rosemary Small suggested basing the training budget (cost centres 6111 and 6112) on actual figures of the past three years instead of the budgeted figures.

Staff provided information on the formula for calculating the training budget, as well as explanations on the discrepancy between actual and budgeted figures.

The Committee discussed options for training budgets.

Moved, seconded and DEFEATED
THAT the training budget (cost centres 6111 and 6112) be based on average of the actuals of the last three year, for a reduction of approximately $72,000. (Voting against: Councillor Bob Elliott, Councillor Diana Dilworth, Councillor Rick Glumac, Councillor ZoŽ Royer, Mayor Mike Clay, Wayne Byhre, Jason Hulbert, Michael Price)
(Voting against: Councillor Bob Elliott, Councillor Diana Dilworth, Councillor Rick Glumac, Councillor ZoŽ Royer, Mayor Mike Clay, Wayne Byhre, Jason Hulbert, Michael Price)
 
Moved, seconded and DEFEATED
THAT the training budget (cost centres 6111 and 6112) be based on 2011 actuals plus 1%. (Voting against: Councillor Bob Elliott, Councillor Diana Dilworth, Councillor Rick Glumac, Councillor ZoŽ Royer, Mayor Mike Clay, Wayne Byhre, Jason Hulbert, Michael Price)
(Voting against: Councillor Bob Elliott, Councillor Diana Dilworth, Councillor Rick Glumac, Councillor ZoŽ Royer, Mayor Mike Clay, Wayne Byhre, Jason Hulbert, Michael Price)
 
Moved, seconded and CARRIED
THAT the training budget (cost centres 6111 and 6112) be set at $238,000, a reduction of $29,000, and that, in subsequent years, that the training budget be set at 1% of total payroll. (Voting against: Mayor Mike Clay, Jason Hulbert)
(Voting against: Mayor Mike Clay, Jason Hulbert)

The Committee requested clarification on the grass cutting budget and the possibility of basing the budget on the actual figures of the past three years.

Staff noted that the budget includes new areas that have been transferred to the City or will be transferred during the year.

Moved, seconded and DEFEATED
THAT the grass cutting budget (cost centre 7010) be based on the average of the actuals of the last three years. (Voting against: Councillor Bob Elliott, Councillor Diana Dilworth, Councillor Rick Glumac, Councillor ZoŽ Royer, Mayor Mike Clay, Wayne Byhre, Jason Hulbert, Michael Price)
(Voting against: Councillor Bob Elliott, Councillor Diana Dilworth, Councillor Rick Glumac, Councillor ZoŽ Royer, Mayor Mike Clay, Wayne Byhre, Jason Hulbert, Michael Price)
 
Moved, seconded and CARRIED
THAT the 2012 snow removal budget be reduced by $50,000.

Councillor Glumac presented vehicle replacement cost information and suggested delaying replacement of vehicles under 10 years old by 1 year.

Staff provided information on how vehicle replacement times are determined.

The Committee discussed vehicle replacement schedules.

Moved, seconded and DEFEATED.
THAT the mileage budget (cost centre 6104) be reduced by $15,000. (Voting against: Councillor Bob Elliott, Councillor Diana Dilworth, Councillor Rick Glumac, Councillor ZoŽ Royer, Mayor Mike Clay, Wayne Byhre, Jason Hulbert, Michael Price)
(Voting against: Councillor Bob Elliott, Councillor Diana Dilworth, Councillor Rick Glumac, Councillor ZoŽ Royer, Mayor Mike Clay, Wayne Byhre, Jason Hulbert, Michael Price)
 
 
 
Moved, seconded and CARRIED
THAT the budget variances as described in the Manager of Financial Services report dated March 14, 2012 be received for information.
 
3.3 Public Consultation of City Services
 
Staff provided information on the opportunity to participate in a syndicated study by Ipsos Reid, which would provide the City with a statistically accurate survey tailored to City needs for $21,500.
 
Moved, seconded and CARRIED.
THAT the public consultation budget be set at $21,500 for 2012, and that the public consultation receive pre-approval.
(Voting against: Councillor Rick Glumac)  
 
4.1 Police Budget
 
Chris Rattenbury, Deputy Chief Constable of the Port Moody Police presented updated information on the Police Budget, noting that due to recruitment timelines and Police Academy intake schedules, the Police Department can eliminate its 2012 recruitment budget and concentrate on 2013 recruitment, providing that Council would consider pre-approval of the 2013 recruitment budget to allow for the recruitís entry into the February 2013 intake of the Police Academy; this would result in a reduction of around $71,000 from the 2012 budget.
 
Moved, seconded and CARRIED
THAT the amended police budget be received and
THAT the 2012 police recruitment be deferred to 2013 and budget pre-approval for this position be considered later in 2012.
 
Councillor Nuttall noted that a pre-approval request should be submitted in the fall of 2012.
Staff provided information on the traffic revenue shortfall.
 
Moved, seconded and CARRIED
THAT 2012 and 2013 budget for traffic fine revenue be left as is and that an adjustment be made in the 2014 budget.
 
 
Staff provided information on Potential Tax Savings in the 2012 Financial Plan.
 
Moved, seconded and CARRIED
THAT the suggested budget reductions of $141,400 for Burrard Thermal Grant-in-lieu, Management/Fire Overhead, Position Vacancy, Debt, and Labour Correction as outlined in the report from Corporate Services Department dated March 16, 2012 be approved

Staff provided an update of the budget and tax rate as amended during the meeting.

Moved, seconded and CARRIED
THAT Staff prepare a bylaw for the adoption of the five-year financial plan, and that Council consider adoption of the Financial Plan Bylaw for 2012.

 
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