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June 11,2013 Regular Council

 
Regular Council
 
 
Agenda                 Minutes
 
1.1 Art at Council
Verbal Report: Mayor Clay / File: 7705-01
 
From June 6th to July 14th the Port Moody Arts Centre will be exhibiting artwork by participants in its 2D and 3D adult programs.

Artists were asked to submit up to five artworks for consideration and to include a description explaining how their art education experience at the Port Moody Arts Centre has benefited them.

Tonight’s selection is an oil on canvas by Nancy Mann and is called Crater Lake Oregon.

Nancy has participated in Agata Teodorowicz’s Directed Painting class for the past 8 years. Agata’s guidance, patience, humour, and support has made the classes a wonderful enriching experience, which is why Nancy keeps coming back. She also appreciates the opportunity to work alongside other artists. The class provides a unique opportunity to learn by observing the creative process of others and the feeling of great camaraderie. Nancy believes the Arts Centre, its instructors and students are a treasure that should be protected and valued

Artists were asked to submit up to five artworks for consideration and to include a description explaining how their art education experience at the Port Moody Arts Centre has benefited them.

Tonight’s selection is an oil on canvas by Nancy Mann and is called Crater Lake Oregon.

Nancy has participated in Agata Teodorowicz’s Directed Painting class for the past 8 years. Agata’s guidance, patience, humour, and support has made the classes a wonderful enriching experience, which is why Nancy keeps coming back. She also appreciates the opportunity to work alongside other artists. The class provides a unique opportunity to learn by observing the creative process of others and the feeling of great camaraderie. Nancy believes the Arts Centre, its instructors and students are a treasure that should be protected and valued

1.2 Historical Highlight, 2013 Centennial
Verbal Report: Mayor Clay / File 1485-015

Mayor Clay welcomed former Mayor David Driscoll, recipient of the Freedom of the City in 1999 (which included having a portion of the Trans Canada Trail in Rocky Point Park named in his honour), Alderman from 1973 to 1983 and Mayor from 1983 to 1993 who also served terms as President of the Lower Mainland Municipal Association and Vice-Chair of the Greater Vancouver Regional District. Mayor Clay noted that Mr. Driscoll has always been an active community volunteer, and acknowledged some of his beautiful woodcarvings that are found at City Hall and Rocky Point Park.

Mr. Driscoll indicated that during his early years as Mayor, the challenge was to deal with the anticipated growth as the North Shore began to develop with less than anticipated resources due to the housing market crash in 1982 - and at the same time build on the strong sense of community and the commitment people had to the City. He outlined how the vision of returning the inlet to being a ‘people place’ resulted in a series of activities that helped realize that goal, including:

• Acquisition of waterfront San Remo lands in 1976 to facilitate a connection between Rocky Point and Old Orchard as a waterfront park

String of Pearls Report addressing the hydrology of the inlet and the trails and parks which surround the head of the inlet.

• Federal Government assistance to rebuild the historic pier and greater utilization of the boat launching ramp

• Established a formalized ‘head of the inlet’ trail system and construction of the bridge over Slaughterhouse Creek as well as construction of the Rocky Point Seawall.

• Encouragement and bridge financing to assist in the relocation of the Sailing Club from Como Lake to Rocky Point which also resulted in a guarantee that no child would ever be refused an opportunity to participate in sailing programs

• Completion of the paved bike trail around the head of the inlet.

These accomplishments were further enhanced by

• Being the first municipal council to establish an Environmental Protection Committee which resulted in creation of the Noons Creek Salmon Enhancement Program – made possible by the dedication and hard work of many committed area residents – and the subsequent Mossum Creek Hatchery and their related educational and environmental initiatives.

• Strong financial sustainability and planning

• Kids Street Banner program

• Symbolism of the design of the new City Hall – transparency, community space, theatre, library and much more!

• Strong community connections for seasonal events

• Establishment of the City’s Coat of Arms.

Mr. Driscoll concluded his remarks by saying "….doing those things that help people feel proud of their place. We did not have much in the way of resources as we paid for and built infrastructure but did not yet have a revenue stream from the development. What we did have is the gifts of many community members who wanted to be part of building up this beautiful place and a quality staff who shared that vision."

Mayor Clay thanked Mr. Driscoll for his remarks and his participation in the recent Centennial Council Meeting and then presented him with a signed copy of the "Tracks in Time" commemorative book.

2. Public Input

Diane Jolly, Port Moody, a resident of the Lighthouse condominium at the intersection of Grant and Clarke Streets, provided an overview of the changes she has experienced in the area since becoming a business owner (and subsequent resident) in 2002; commented on the proposals for Moody Centre; and then requested assistance from Council with respect to the following:

• Vector control – what steps are being taken to ensure this will be addressed during the Evergreen Line construction – particularly when a building/habitat is being demolished.

• That the EGRT be required to install a sound buffer.

• That Council have discussions with Federal and Provincial authorities with a view to working together to install buffers along Clarke Street from Kyle to Moody Streets.

• That the EGRT subcommittee for Art Work be encouraged to utilize trees and foliage as a buffer along Kyle and Clarke Streets.

• That Council urge CPR to use updated noise buffers along the tracks adjacent to Clarke Street.

• That Council urge CPR to move the Cascade Subdivision away from residential areas – particularly in the vicinity of the Clarke Street intersection.

Moved, Seconded and CARRIED THAT the time for Public Input be extended.

Peter Dasniers, Port Moody, commented on the proposed seismic upgrading of the Moody Street overpass and queried if the access ramp from Murray Street was included in the project given that the area is in the moderate to high zone for earthquake activity, and was geo-technical advice being obtained.

Peter Luczak, Port Moody, expressed concern regarding the proposal to build accommodation for additional population growth within the Village of Anmore and the traffic impact this will have on Port Moody.

Delegation application dated May 28, 2013 / File: 0230-01

Ms Andrea Ledingham appeared on behalf the nine residents of Tum-tumay-whueton Drive (a park access road) living in the seven existing cottages (one of which is within the Village of Belcarra boundaries). She confirmed that the Belcarra South Preservation Society was established in 1976 when Metro Vancouver (then GVRD) acquired the land and wanted to demolish the cottages. Ms Ledingham provided an overview of the history of the area, the buildings and the lease agreement(s) that had resulted from negotiations over the years. She indicated that, despite the efforts of the residents to undertake improvements as required from time to time to comply with Metro’s concerns about safety and liability, in February 2013 the residents had been served with Notices of eviction effective August 2013. In conclusion, Ms Ledingham requested that Council write a letter to the Environment /Parks Division of Metro Vancouver in support of the Society’s request to continue to occupy the cottages.

3.2 It was confirmed that the Agenda showed an item 3.2 in error

3.3 2012 City of Port Moody Annual Report
PowerPoint Presentation: Communications Advisor
 
View report online:

File: 1410-

2012 City of Port Moody Annual Report  / File: 1410-2012 / 0620-04

Following the PowerPoint presentation by the Communications Division which highlighted the key components of the Report, Mayor Clay advised of the Statutory opportunity for public feedback, and after asking three times for input, received no comments from the Public.

Moved, seconded and CARRIED
THAT the 2012 Annual Report be received.
 
Report: Financial Services dated June 30, 2013  / File: 1830-03

The General Manager of Financial Services noted an arithmetic error on the Schedule of Remuneration and Expenses identified as page 22 of the Agenda package, namely: $4,385.03 should read $74,385.03.

Moved, seconded and CARRIED
THAT the 2012 Statement of Financial Information be approved, SUBJECT TO the amendment identified on page 22 of the Agenda package for June 11, 2013.
 
3.5 GFOA Award
Presentation of GFOA Award to Financial Services Department staff  / File: 0290-03

Mayor Clay advised that the City of Port Moody has received the Canadian Award for Financial Reporting (CAnFR) for its 2011 Annual Report. The Award is presented annually by the Government Finance Officers Association of the USA and Canada and this is the eighth consecutive year that Port Moody has won the prestigious award. The plaque was then presented to Paul Rockwood, Mark Roberts and Elle Brovold

3.6 MarCom Awards
Presentation of MarCom Awards to Communications Division staff / File: 0290-03

Mayor Clay referred to the importance of communication in the City of Port Moody and took pleasure in advising of two very significant awards recently received by the City. The MarCom Awards is an international competition (for marketing and communication professionals) that receives over 5000 entries a year from individuals, media conglomerates and Fortune 500 companies developing concepts, writing and design of print, visual, audio and web materials and programs. The Platinum Award for Excellence in Graphic Design for Port Moody’s 2011 Annual Report, and the Gold Award for Website Design were then presented to Leslyn Johnson, Jillian McCavour and Scott Jaques.

4.1 Minutes
File: 0550-05
 
Moved, seconded and CARRIED
THAT the minutes of the Regular Meeting of Council held Tuesday, May 28, 2013 be adopted.
 
4.2 Solid Waste Audit Update
Report: Financial Services Department dated May 24, 2013 / File: 11-5360-16
 
Moved, seconded and CARRIED
THAT staff be directed to proceed with retro-active reimbursement to the 11 buildings (1197 units) that were improperly charged for recycling services from 2011-2013 by providing a credit to their account.
 
Report: Financial Services Department dated May 30, 2013 / File: 11-5360-16
 
Moved, seconded and CARRIED
THAT Bylaw No. 2963 be now read a first time.
Moved, seconded and CARRIED
THAT Bylaw No. 2963 be now read a second time.
Moved, seconded and CARRIED
THAT Bylaw No. 2963 be now read a third time.
 
Report: Financial Services dated April 25, 2013  / File: 0350-03
 
Moved, seconded and CARRIED
THAT the April 25, 2013 Financial Services report titled "Purchasing Policy #3-1200-1 – Amendment – Report Back from Staff" be received;
AND THAT Corporate Policy 3-1200-1 – Purchasing, attached to the Financial Services report titled "Purchasing Policy #3-1200-1 – Amendment – Report Back from Staff", be adopted;
AND THAT Corporate Policy 5-1790-1 Emergency Expenditures be rescinded.
 
Presentation: Library Board Chair
Report : Port Moody Public Library Strategic Plan 2013-2017 / File: 9005-10-STR/2013

Library Board Chair Linda Martin, acknowledged Vice-Chair Errin Morrison, and Director of Library Services Lynne Russell and then spoke to the development of the Strategic Plan that was being presented this evening. She highlighted the four Priority Areas, namely:

• Ignite the imagination of the community
• Inspire a generation of young readers and learners
• Invest in new technologies and digital collections
• Infuse library space with new energy and purpose;
and confirmed that the Strategic Plan, including the Needs Assessment, was available on the website.
 
Moved, seconded and CARRIED
THAT the Port Moody Public Library Strategic Plan 2013-2017 be received for information;
AND THAT arrangements be made for the Library Board and Council to hold a more in-depth discussion of the Needs Assessment at an upcoming Committee of the Whole meeting.
 
Report: Manager of Recreation Services dated May 21, 2013 / File: 15-8000-01/2001
 
Moved, seconded and CARRIED
THAT staff be authorized to submit a grant application to the Healthy Communities Capacity Building Fund to support the engagement of youth in identifying the recreational needs of young people in Port Moody.
 
Report: Financial Services dated May 31, 2013 / File: 5-2000-03
 
Moved, seconded and CARRIED
THAT the report from Financial Services dated May 31, 2013 re: Impact of Conversion to GST/PST Tax Rules be received for information.
 
Delegation Application dated April 12, 2013
Letter: City of Port Moody dated April 16, 2013 / File: 1850-10
 
Moved, seconded and CARRIED
THAT the matter of the request for Delegation from Port Moody Senior Housing be considered.
Moved, seconded and CARRIED
THAT arrangements be made for Wayne Borthwick to appear as a delegation on behalf of Port Moody Senior Housing.
 
9.1 Correspondence re: RGS/OCP
 
9.2 Committee Minutes
• Environmental Protection Committee – Minutes – April 15, 2013
• Arts and Culture Committee – Minutes – May 6, 2013
 
9.3 Resolutions and response letters to council
 
10. Public Input
-none

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