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Nov 26,2013 Committee of the Whole
Report: Financial Services Department and Corporate Services Financial Plan Department, dated November 8, 2013 / File: 05-1700-03-08 The General Manager of Financial Services provided an overview of the proposed Budget Town Hall Meeting. The Project Manager for Civic Engagement noted that there will be a dedicated e-mail address and hash tag for residents to participate online during the meeting. The meeting date, format, and budget were discussed. Moved, seconded and CARRIED
THAT the date for the Town Hall meeting be approved as Monday, January 27th, 2014.
Moved, seconded and CARRIED
THAT $500 be approved for the Town Hall Meeting food budget, to be funded from the 2014 Council Contingency.
The preferred public engagement timelines, strategies, and tools were discussed. In response to questions from Council, staff provided details on the costs and logistics of preparing short videos explaining the budget in plain language. Moved, seconded CARRIED
THAT the Website and Social Media initiatives as outlined on page three of the report from the Financial Services Department and Corporate Services Department dated November 8, 2013 be supported as public engagement tools.
(Voting Against: Councillors Glumac, Elliott, and Royer)
Moved, seconded and CARRIED
THAT all communications material related to the 2014 budget process use the Let's Talk Taxes brand.
Moved and seconded
THAT $8,500 be established as the budget for the Budget Simulator civic engagement initiative and, if approved, funded from the 2014 Council Contingency.
Moved, seconded and CARRIED
That this item be deferred until information is provided on the cost and feasibility of the Budget Simulator.
(Voting Against: Councillors Elliott and Glumac)
Moved, seconded and DEFEATED
THAT School Outreach Program on page three of the report from the Financial Services Department and Corporate Services Department dated November 8, 2013 be endorsed.
(Voting Against: Councillors Dilworth, Elliott, Glumac, Nuttall, Small, and Mayor Clay)
Moved and seconded
THAT the Council Cafe Outreach Program at City Hall and the Recreation Complex be supported.
Moved, seconded and CARRIED
THAT the foregoing motion be amended by adding Kyle Centre as a third location.
Moved, seconded and CARRIED
THAT the foregoing motion be amended by specifying that three cafes are to be run concurrently at each of the three locations at three different times: weekday evening, weekend daytime, and weekday daytime.
The question on the main motion was put and CARRIED. The General Manager of Financial Services gave an overview of the proposed allocation of growth revenue. Council discussed the impact of the proposed allocation method on the budgeting process, and whether budget allocation should be tied to population increases. Moved, seconded and DEFEATED
THAT the growth revenue to be allocated to the Police be based on the police to population ratio in Port Moody;
AND THAT the Police Board report back on the appropriate ratio.
(Voting Against: Councillors Dilworth, Elliott, and Small, and Mayor Clay)
Moved, seconded and CARRIED
THAT the allocation method for net growth revenues or expenses to the Police Board budget be approved as recommended by staff.
Moved, seconded and CARRIED
THAT the updated Procedures for Council Consideration of Port Moody Police Board Budget Policy #5-1700-2 to include the net growth allocation method be approved.
Moved, seconded and CARRIED
THAT the Financial Services Department and Corporate Services Department report dated Friday, November 08, 2013 with respect to 2014-2018 5-Year Financial Plan Deliberations be received.
The 2014-2018 Financial Plan Council Strategic Priorities were discussed. Moved, seconded and CARRIED
THAT $225 for budget software be moved to 2017 in the Council Strategic Priorities.
(Voting Against: Councillor Dilworth)
Moved, seconded and CARRIED
THAT the Master Transportation Plan be changed to HIGH priority in the Council Strategic Priorities.
Move seconded and CARRIED
THAT further consideration of Council Strategic Priorities be deferred until the long range strategic plan can be reviewed.
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