Committee of the Whole

Agenda           Minutes

5.1 Library Space Needs Analysis - Immediate Needs Study
Report: Library, dated October 5, 2014
Presentation: Library Board Chair, Linda Martin. / File: 9024-06

Linda Martin, Chair of the Library Board, gave a presentation on the Library Space Needs Analysis, and provided an overview of the proposal to address the immediate space needs through renovating and reconfiguring the existing space at the cost of $468,000. Ms. Martin answered questions from Council on how the proposal fits in with the long term plan for the library, precision of the cost estimates, and the timing of the renovation. Council requested that the naming agreement with Parklane be examined before any plans are put in place to relocate the Parklane Room.

CW14/110
Moved, seconded and CARRIED
THAT the report dated October 5, 2014 from the Library regarding the Library Space Needs Analysis - Immediate Needs Study be received for information.

5.2 Library Board 2015 Budget Presentation
Report: Library, dated October 5, 2014
Presentation: Library Board Chair, Linda Martin / File: 9070-02

Linda Martin, Chair of the Library Board, presented the proposed capital and operating budgets for the Library, and answered questions from Council on Library fines and revenues.

CW14/111
Moved, seconded and CARRIED
THAT the report dated October 5, 2014 from the Library regarding the Library Board 2015 Budget Presentation be received for consideration during upcoming budget deliberations.

At 6:43pm, Lynne Russell and Linda Martin left the meeting and did not return.

5.3 Parks and Public Works Service Delivery
Report: Engineering and Parks Services, dated October 6, 2014
Presentation: Manager of Operations / File: 11-5210-01

The General Manager of Engineering and Parks Services gave a presentation on changes in Parks and Public Works Service Delivery that resulted from the Municipaf Services Assessment, highlighting the many successes and improvements to date, including 24 hour coverage, reduction in sick time, increases in in-house service delivery, formation of dedicated civil construction crew, reduction in overtime, increased civic engagement through social media, and higher level of preventative maintenance. The General Manager of Engineering and Parks Services answered questions from Council on vegetation control, and noted that service levels will be improved in the coming season.

CW14/112
Moved, seconded and CARRIED
THAT the report dated October 6, 2014 from Engineering and Parks Services regarding Parks and Public Works Service Delivery be received for information.

5.4 Contracted Consultants - 2010 to 2014
Report: Financial Services Department, dated Octobers, 2014 / File: 05-1610-01

The General Manager of Financial Services answered questions from Council on the process and rationale for hiring consultants, and explained the variance in consultant expenses from year to year.

CW14/113
Moved, seconded and CARRIED
THAT the report dated October 6, 2014 from the Financial Services Department regarding Contracted Consultants - January, 2010 to August, 2014 be received for information.

5.5 Outstanding Business List Update
Outstanding Business List, updated September 24, 2014 / File: 0530-20

CW14/114
Moved, seconded and CARRIED
THAT the Outstanding Business List be received for information.