 |
|
|
|
|
|
|
|
|
Nov 25,2014 Regular Council
Regular Council Meeting 1.1 Introduction of Art at Council
Verbal Report: Mayor Clay / File: 7705-01 Margret Billings is tonight's featured artist, and has been working with stained glass since the early eighties. After attending a few workshops she was captivated by this art form which inspired her to set up a small studio in her house. 2. Public Input Brian Sproule, Port Moody, expressed his concern that politicians in neighbouring municipalities made public comments that unduly influenced the outcome of the municipal election in Port Moody. Mr. Sproule also expressed his support for retention of industrial land.
Rod MacVicar, Port Moody, thanked the outgoing Council for all the work that they have done as stream stewards. Mr. MacVicar expressed special thanks to Councillors Elliott, Nuttall, and Small for their contribution and their dedication to making Port Moody a unique community by making it possible to have multiple salmon-bearing streams within an urban area. Mr. MacVicar urged Council to refer the compensation projects discussed in item 5.7 of the agenda to stream stewards for review..
Robert Simons, Port Moody, congratulated the members of Council who will be returning next term and thanked all outgoing members of Council for their work, especially Councillor Elliott for his many years of service. Mr. Simons urged Council to not simply receive the report in item 5.12, but to take action to preserve the IOCO Townsite, lest its heritage value be lost permanently.
Jim Millar, Port Moody, urged Council to take action to preserve the IOCO Townsite, noting that many of the buildings are in dire need of stabilization, and that the IOCO Hall and the IOCO School require immediate repairs.
Raman Braich, representing CUPE Local 285, thanked Council for all their work over the last three years. Mr. Braich thanked Councillor Elliott specifically for his many years of service to the community. Mr. Braich noted that he will also be thanking in person Councillors Nuttall and Small, who were not in attendance.
Nikki Bryce, Port Moody, congratulated the members of Council who will return for another term, and thanked outgoing members of Council for their work. Ms. Bryce provided a verbal report on the Port Moody Art Association Show and Sale, noting that it was a highly successful event, with over $15,000 of art sold. Ms. Bryce spoke about the importance of bringing art to the community, and noted that the Port Moody Arts Association was not mentioned in the Arts and Culture Committee Annual report in item 5.2.
3.1 Presentation - Youth Focus Commmittee Annual Report Members of the Youth Focus Committee presented their Annual Report for 2014, which highlighted the following: Council thanked the committee for their presentation, and commended them on their work and dedication to the community. Council commented on the committee's evolution from being a youth focus group to an effective organization whose community contributions are well appreciated. RC14/340 3.2 Dlegation - Access Youth Outreach Services
Delegation Application: Jerome Bouvier, dated September 24, 2014 / File: 0230-01 Presentation Jerome Bouvier provided an update on the activities of the Access Youth Outreach Services, formerly known as POCOMO Youth Outreach Services. Mr. Bouvier noted that his organization has expanded its service area to include the City and Township of Langley, and its client base to include 12 to 23 years old. Mr. Bouvier noted that the Evergreen Line will bring people in need of services to the Tri-Cities, and urged Council to consider the City's preparedness for the increase in demand for social services and willingness to invest in those services.
Delegation Application: Chris Bayliss, dated October 29, 2014 / File: 4920-01
Chris Bayliss provided a verbal report on the activities of the Lower Mainland Christmas Bureau, noting that they deliver 50 to 80 thousand toys each year to those in need with the help of over 700 volunteers, and have been in operation since the depression in the 1930's, Mr. Bayliss informed Council of the impact that changes in Highway Use Permit procedures in the City of Port Moody on their organization, noting that their fees have gone from $700 in previous year to $7,000 last year, and that other municipalities along the route have waived similar fees.
Mr. Bayliss noted that the Christmas Toy Run does interrupt traffic in Port Moody for approximately 30 minutes, and brings 10,000 toys for children in need in the Tri-Cities.
Council thanked Mr. Bayliss for his presentation and noted that there will be a follow up with staff on the information provided in the presentation.
Report: Port Moody Police Board, dated November 19, 2014 / File: 7400-01
Robert Simons, member of the Port Moody Police Board, gave a presentation on the Port Moody Police Department 2015-2019 Financial Plan and reviewed the strategic goals and outcomes for the coming year.
Mr. Simons presented the 2015 Operating and Capital Plan for 2015- 2019, summarizing the cost drivers in the proposed budget. RC14/341
Moved, seconded and CARRIED THAT the rneeting be continued past 10pm. RC14/342 Moved, seconded and CARRIED THAT the report of the Port Moody Police Board, dated November 19, 2014 be received for consideration during upcoming budget deliberations. 4. Adoption of Minutes
File: 0550-05 RC14/343
Moved, seconded and CARRIED THAT the minutes of the Public Forum held Monday, October 27, 2014 be adopted. RC14/344
Moved, seconded and CARRIED THAT the minutes of the Public Hearing held Tuesday, October 28, 2014 be adopted. RC14/345
Moved, seconded and CARRIED THAT the minutes of the Regular Meeting of Council held Tuesday, October 28, 2014 be adopted. RC14/346
Moved, seconded and CARRIED THAT the minutes of the Special Meeting of Council held Tuesday, November 4, 2014 be adopted. 5. Consent Agenda
At the request of Council, the following items were removed from the Consent Agenda for consideration separately. . 5.1-Transportation Committee Annual Report
. 5.5 - Agreement with the Tri-Cities Off Road Cycling Association for the Use of the North Starz Trails . 5.6 - Eligible School Sites Proposals - School District No. 43 (Coquitlam) - 2014 . 5.7 - Suterbrook Creek Compensation Projects . 5.8 - Westhill Community Centre Siding Replacement Project . 5.10 - Preschool Task Force Report on Preschool Waitlists . 5.12 - loco Townsite Heritage Conservation Area - Heritage Maintenance Activities RC14/347
Moved, seconded and CARRIED THAT the recommendations contained in the following items presented in the November 25, 2014 Regular Council Consent Agenda be adopted: •5.2 - 2014 Annual Report - Arts and Culture Committee
•5.3 - 2014 Block Party Report •5.4 - Draft Public Art Corporate Policy - 18-7940-01 •5.9 - Request for a New Federal Fund for Wastewater System Upgrades and Replacement •5.11 - Recreation Program and Operations Review - Recreation Complex •5.13 - Temporary Change to Boathouse Restaurant's Liquor Licence Report: Transportation Committee, dated October 15, 2014 / File: 0360-20-06
RC14/348
Moved, seconded and CARRIED THAT the Transportation Committee 2014 Annual Report dated Wednesday, October 15, 2014 be received; AND THAT the Transportation Committee be asked to review this report and bring forward its annual work plan by February 2015. Report: Arts and Culture Committee, dated November 6, 2014 / File: 01-0360-20
Recommendation Adopted on Consent:
THAT the report dated November 6, 2014 from the Arts and Culture Committee regarding 2014 Annual Report - Arts and Culture Committee be received for information. Report: Arts and Culture Committee, dated November 6, 2014 / File: 01-0360-20
Recommendation Adopted on Consent:
THAT the Block Party application process be further refined to capture additional details and requests early on. THAT a privacy disclaimer be added to the application that would allow for follow-up in the following year. THAT the City's Privacy Policy be amended to allow applicant information to be passed onto Committee members for follow-up and action. THAT the Block Party approval process be streamlined to reduce the number of departments involved. THAT block parties continue to be advertised in the Focus and Happening publications on an annual basis. THAT an annual budget of $500 be allocated for advertising block parties, funded from the Arts and Culture Committee annual budget. THAT Community Associations organizing a block party be provided with $100 sponsorship, funded from the Arts and Culture Committee annual budget.
THAT the City continue to facilitate and promote Block Party initiatives to the general public and community
associations.
Arts and Culture Committee, dated November 7, 2014 / File: 01-0360-20
Recommendation Adopted on Consent:
THAT the Public Art Corporate Policy - 18-7940-01 be approved as recommended in the report dated September 26, 2014 from the Arts and Culture Committee regarding the Draft Public Art Corporate Policy-18-7940-01. 5.5 Agreement with the Tri-Cities Off Road Cycling Association for the Use of the North Starz Trails
Report: Financial Services, dated November 14, 2014 / File: 06-2240-20/AG772 RC14/349 Moved, seconded and CARRIED THAT the maintenance service and stewardship agreement be approved as recommended in the report dated November 14, 2014 from Financial Services regarding Agreement with the Tri-Cities Off Road Cycling Association (TORCA) for the use of the North Starz and IMBY Trails. 5.6 Eligible School Sites Proposals - School District No. 43 (Coquitlam) - 2014
Report: Development Services - Planning Division, dated November 14, 2014 / File: 0490-02 RC14/350
Moved, seconded and CARRIED THAT the City of Port Moody respond in writing to the School Board stating that it does not accept the Eligible School Sites Proposal; AND THAT a meeting be set up between Council and the School Board to discuss this matter. Excerpt from the Minutes of the Committee of the Whole Meeting held on October 28, 2014
Report: Development Services - Sustainability Division, dated October 16, 2014 / File: 5280-20-01 RC14/351
Moved, seconded and CARRIED THAT the Suterbrook Creek Compensation Projects item be deferred until Stream Stewardship Groups have been consulted. (Voting Against: Councillor Dilworth and Mayor Clay) 5.8 Westhill Community Centre Siding Replacement Project
Report: Community Services, dated November 7, 2014 File: 02-0830-03 RC14/352 Moved, seconded and CARRIED THAT the additional wall repair work on the Westhill Community Centre be funded from the uncommitted funds remaining in Facility capital projects, as recommended in the report dated November 7, 2014 from Community Services regarding the Westhill Siding Replacement Project. Council noted the importance of reporting to Council on any initiatives with financial implications prior to implementation of same. Report: Engineering and Parks Services, dated November 17, 2014 / File: 11-5340-03/2001
Recommendation Adopted on Consent:
THAT Council send a letter to the federal Minister of Infrastructure, Communities and Intergovernmental Affairs to support the creation of a new long-term dedicated federal fund to assist municipalities with the capital cost of upgrading and replacing municipal wastewater systems as recommended in the report dated November 17, 2014 from Engineering and Parks Services regarding the Request for a New Federal Fund for Wastewater System Upgrades and Replacement. 5.10 Preschool Task Force Report on Preschool Waitlists
Report: Preschool Task Force, dated October 6, 2014 File: 15-8160-01 RC14/353
Moved, seconded and CARRIED THAT Recreation Services review the maximum number of participants allowed in preschool programs and increase the limit where additional participants will not affect the quality or safety of the programs; THAT Recreation Services offer preschool programs in the Inlet Theatre and the PCT Performance Stage; AND THAT Recreation Services review the options for offering preschool programs outside; AND THAT Recreation Services review the need for more preschool programs evenings and weekends; AND THAT a second curtain be added to one side of the Recreation Centre gymnasium to increase the number of programs that can be offered in the gym at the same time; AND THAT Recreation Services research options for leasing space weekday mornings in schools or churches for preschool programs; AND THAT administrative support for preschool programs increase as the number of programs increases. This would be
offset by revenue from additional preschool programs;
AND THAT Recreation Services review the start time for on-line registration with the intention of starting registration at a time that is more convenient for parents with young children. (Voting Against: Mayor Clay) 5.11 Recreation Program and Operations Review - Recreation Complex
Report: Parks and Recreation Commission, dated October 20, 2014 / File: 15-8160-01 Recommendation Adopted on Consent:
THAT the report dated October 20, 2014 from Parks and Recreation Commission regarding the Recreation Program and Operations Review of the Recreation Complex be received. Report: Development Services - Planning Division, dated November 17, 2014 / File: 6800-02
RC14/353
Moved, seconded and CARRIED THAT the report date November 17, 2014 from Development Services - Planning Division regarding loco Townsite Heritage Conservation Area - Heritage Maintenance Activities be referred to the Heritage Commission for their 2015 work plan and to the Port Moody Heritage Society; AND THAT the Heritage Commission report back with specific recommendations on how best to preserve the remaining buildings in the IOCO Town Site Heritage Conservation Area; AND THAT an update be obtained from the School District on the future of the IOCO School. Report: Development Services - Building, Bylaws and Licensing Division, dated November 10, 2014 / File: 09-4300-01
Recommendation Adopted on Consent:
THAT the report dated November 10, 2014 from Development Services regarding a Temporary Change to Boathouse Restaurant's Liquor Licence be received. AND THAT staff be directed to advise the LCLB that the City of Port Moody has no objections to the proposed Temporary Change to Liquor Licence for the Boathouse Restaurant. File: 1960-10/BL2989
City of Port Moody Fees Bylaw, 2014, No. 2987, being a bylaw to establish the 2015 fees charged by the City of Port Moody.
RC14/354
Moved, seconded and CARRIED THAT Bylaw No. 2987, cited as City of Port Moody Fees Bylaw, 2014 be adopted. If referred from the Public Hearing held on November 25, 2014
File: 6700-20-120 and 3900-02 City of Port Moody Bylaw No. 2979, being a bylaw to amend Land Use Contract No. 4, 1978, Authorization Bylaw No. 1409. RC14/355
Moved, seconded and CARRIED THAT Bylaw No. 2979, being a b|ylaw to amend Land Use Contract No. 4,1978, Authorization Bylaw No. 1409, be given third reading. (Voting Against: Councillor Elliott) RC14/356
Moved, secqnded and CARRIED THAT Bylaw No. 2979, being a bylaw to amend Land Use Contract No. 4,1978, Authorization Bylaw No. 1409, be adopted. (Voting Against: Councillor Elliott) 9.1 2015 Project PreApproval Submissions
Spreadsheet: Financial Services, dated November 25, 2014 / File: 05-1700-03--05/2015 RC14/358
Moved, seconded and CARRIED THAT the Project Pre-Approval Submissions for Budget Year 2015 be approved as submitted by Financial Services on November 25, 2014. 9.2 OCP Amendment, Rezoning, and Development Permit - 909-911 Clarke Road
Report: Development Services - Planning Division, dated November 17, 2014 / File: 6700-20-121 and 3060-20-104 City of Port Moody Bylaw No. 2986, being a bylaw to amend City of Port Moody Official Community Plan Bylaw, 2014, No. 2955.
City of Port Moody Bylaw No. 2984, being a bylaw to amend City of Port Moody Zoning Bylaw, 1988, No. 1890. RC14/359
Moved, seconded and CARRIED THAT Bylaw 2986 be adopted, as recommended in the report dated November 17, 2014 from Development Services regarding OCP Amendment, Rezoning and Development Permit - 909-911 Clarke Road. RC14/360
Moved, seconded and CARRIED THAT Bylaw 2984 be adopted, as recommended in the report dated November 17, 2014 from Development Services regarding OCP Amendment, Rezoning and Development Permit-909-911 Clarke Road. RC14/361
Moved, seconded and CARRIED THAT Development Permit 2014-104 be issued, as recommended in the report dated November 17, 2014 from Development Services regarding OCP Amendment, Rezoning and Development Permit- 909-911 Clarke Road; AND THAT the Mayor and Clerk be authorized to execute the necessary legal documents required in support of this application. 9.3 Departmental Concerns
Letter: Port Moody Firefighters, Local 2399 of the IAFF, dated April 23, 2014 / File: 7010-00 RC14/362 Moved, seconded and CARRIED THAT the City Manager and Fire Chief report back to Council on the feasibility and implications of implementing Emergency Medical Responder training and Community Smoke Detector program as outlined in the letter dated April 23, 2014 from the IAFF President. 10.1 Proclamation Buy Local Week Email: Katja Macu'ra, dated November 6, 2014 / File: 0630-01 RC14/363;
Moved, seconded and CARRIED THAT December 1-7, 2014 be proclaimed Buy Local Week in the City of Port Moody. 11. Reports from Council
11.1 Presentation to Outgoing Council
Presentation: Mayor Clay / File: 0530-00
Mayor Clay thanked Councillor Small for her service over the last three years in her absence. Mayor Clay noted that Councillor Small was passionate about the Transportation Committee and the Economic Development Committee, introduced the Port Moody Safety Fair, and worked tirelessly on the Night Market and the High-Tech Park projects.
Mayor Clay also noted that Councillor Small has lived on the North Shore for 21 years and is the president of the Barnet Lions Club. Mayor Clay thanked Councillor Nuttall for his service in his absence, and noted that Councillor Nuttall was a friend and long-term member of Council, who served three terms over twelve years. Mayor Clay noted that Councillor Nuttall performed miracles for Port Moody's Centennial Year, and worked tirelessly with volunteers to put together more events than anyone thought possible. Mayor Clay noted that Councillor Nuttall was the Councillor who will come to your house and look at whatever problems you say you have and try to help. Councillor Nuttall has lived
in Port Moody for 32 years. Mayor Clay noted that he will be missed on Council. Mayor Clay thanked and acknowledge Councillor Elliott, who was in attendance at this last Council meeting for this term. Mayor Clay noted that while Councillor Elliott was often known as the Councillor for Glenayre, he served the entire community and was always stepping up and helping. Mayor Clay noted that Councillor Elliott was part of many
external committees, worked with youth, the homelessness task group, the library, and fire services. Mayor Clay wished Councillor Elliott the very best for the future. Councillor Elliott noted that he was requested by Kathleen Nadalin at the last Transportation Committee meeting to present Operation Red Nose at this Council meeting, noting that the program runs through to New Years Eve and is still accepting volunteers. Councillor Elliott thanked staff for their contribution to the City, noting that Port Moody has an excellent staff that is the envy of other cities. Councillor Elliott thanked residents for all the support they have given over the years and noted that he has stayed on to see many of the projects he was involved with come to fruition, and is ready for a break. The Mayor presented Councillor Elliott with a glass sculpture as a token of appreciation.
12.1 Committees Comissions and Boards - Minutes
•Library Board Minutes- September 18, 2014
•Economic Development Committee Minutes - October 1, 2014 •Tri-Cities Homelessness and Housing Task Group Minutes - October 3, 2014 •Arts and Culture Committee Minutes - October 6, 2014 •Youth Focus Committee Minutes - October 8, 2014 •Environmental Protection Committee Minutes - October 20, 2014 •Letter to City of Coquitlam re: Coronation Park Elementary School, dated September 12, 2014 •Letter to School District 43 re: Coronation Park Elementary School, dated September 12, 2014 • Letter from School District 43 re: Coronation Park Elementary School, dated September 30, 2014 •Letter from City of Coquitlam re: Coronation Park Elementary School, dated November 12, 2014 |