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Oct 28,2014 Regular Council Meeting

Regular Council Meeting
 
 

1.1 Introduction of Art at Council
Verbal Report: Mayor Clay / File: 7705-01

Port Moody resident Nikki Bryce is tonight's featured artist for Art at Council. Her painting is called Breathless in Alberta: The Blue Jewel. Nikki has lived in Port Moody for ten years and has been an art student with many art teachers in the Tri-Cities and beyond. She was the coordinator for the 2007 10th Annual Festival of the Arts, and most recently a member of the team that created this past April's dynamic
"Kaboom! The Port Moody Art Explosion". Nikki is also the show coordinator and one of the artists for the Port Moody Art Association's
Show and Sale coming up in November.
Ms. Bryce introduced the painting Breathless in Alberta and spoke about her experience as an artist and her history with the Port Moody Art Association.
The 47th Annual Port Moody Art Association Show and Sale is taking place at the Recreation Complex this November. The opening celebration is on Friday, November 7th at 7:30pm with Councillor Nuttall officially opening the show at 8pm. There will be 2 floors of art available to enjoy or purchase - over 200 large pieces; plus many unframed smaller artwork and Art Cards. The show runs from 10am-5pm on Saturday and Sunday.

2. Public Input - Suspended
Pursuant to section 11(1) of the Council Procedure Bylaw, Public Input Period is suspended from the beginning of the nomination period preceding a general local election or by-election until the Meeting of Council following the election.

3.1 Tribute Walk - Presentation of Flag to Guy Black
Verbal Report: Mayor Clay / File: 0290-03

Mayor Clay introduced Guy Black, Jim Millar, and Marcus Fahrner, who will walk 10Qkm from the Port Moody Cenotaph to the Victoria Cenotaph to commemorate the end of the first World War. Mayor Clay presented them with a City of Port Moody Flag for their commemorative walk, and invited the public to join them at the Port Moody Cenotaph on November 5, 2014 at 6:00am.
Jim Millar thanked Mayor and Council for their support on behalf of the group, and expressed his appreciation for the opportunity to represent all Port Moody residents in honouring their grandfathers. Mr. Millar also thanked Linda Relmer, MLA, for receiving the group in Victoria.

3.2 Delegation - CannaLifeMD Wellness Clinic
Delegation Application: CannaLifeMD, dated September 22, 2014 / File: 0230-01
 
CannaLife CEO Brad Kersch and Directors Tami Bobyn, Gabriele Jerousek, and Cher Bond gave a presentation on a proposed CannaLifeMD Wellness Clinic and answered questions from Council.
Information was provided on the healing properties of medical cannabis, the need for'public education, and the market for a dispensary in a clinical setting.
Council thanked CannaLife for their presentation.
 
 
3.3 Delegation - Fraser Health TriCities Healthier Communities Partnership
Delegation Application: Fraser Health Authority, dated October 14, 2014 / File: 4920-01

Dr Lawrence Loh, Medical Health Officer, Fraser Health Authority, gave a presentation on the Tri-Cities Healthier Communities Partnership, which aims to promote healthy living and healthy behaviour through supporting communities in positively influencing health outcomes by aligning strategies and resources among municipalities, the Fraser Health Authority, Provincial Ministries, Chambers of Commerce, Police, and other agencies and organizations. Dr. Loh urged Council to endorse the Terms of Reference for the Tri-Cities Healthier Communities Partnership.

3.4 Delegation - Ribfest
Delegation Application: Rotary Club of Port Moody, dated October 21, 2014 / File: 0230-20-61

Ian MacPhail, Rotary Club of Port Moody, provided an overview of the Rotary Club of Port Moody and introduced the concept of holding a Ribfest as a community event and fundraiser. Mr. MacPhail provided information on the proposed event and answered questions from Council on the purpose of the event, the event budget, the expected disposition of the proceeds, event hours, and planning timelines.

RC14/304
Moved, seconded and CARRIED
THAT item 9.5 be dealt with immediately after Adoption of Minutes.

4.1 Adoption of Minutes
File: 0550-05

RC14/305
Moved, seconded and CARRIED
THAT the minutes of the Regular Meeting of Council held Tuesday, October 14, 2014 be adopted.

9.5 Port Moody Rotary's Proposed Ribfest Event
Report: Community Services/Cultural Services, dated October 10, 2014 / File: 18-7715-01

RC14/306
Moved, seconded and CARRIED
THAT $20,000 from Council Contingency plus associated policing costs be allocated to support the Rotary Club of Port Moody's Ribfest in 2015, in the form of in-kind support and services, as recommended in the report dated October 10, 2015 regarding Port Moody Rotary's Proposed Ribfest Event;
AND THAT the Rotary Club of Port Moody be asked to report back on the event to Council in September, 2015.

(Voting Against: Councillor Small)

RC14/307
Moved, seconded and CARRIED
THAT the chair of Economic Development Committee and Arts and Culture Committee be authorized to meet with the Rotary Club to discuss potential combining of the Community Picnic, Parade, and/or Fireworks on an exploratory basis and report back to Council.

5. Consent Agenda

At the request of Council, the following items were removed from the Consent Agenda for consideration individually
5.2 - Proposed Policy: Tree Management on City Property
5.4 - Arts and Culture Committee - Artistically Designed Adult Library Cards
5.5 - Art and Culture Committee - City of the Arts Visioning Subcommittee Report and Recommendations

RC14/308
Moved, seconded and CARRIED
THAT the recommendations contained in the following items presented in the October 28, 2014 Regular Council Consent Agenda be adopted:
5.1 - Costs for Courier and Mail Services
5.3 - Arts and Culture Committee - Financial Support for Winter Solstice Lantern Festival
5.6 - 2013 Municipal Insurance Association Dividend Cheque
5.7 - Effectiveness of the Regulations for Commercial and Oversized Vehicles
5.8 - Location of Interim Glass Collection Depots
5.9 - Replacement of Arena 1 Bleacher Heaters

5.1 Costs for Courier and Mail Services
Report: Corporate Services Department, Legislative Services Division, dated October 17, 2014 File: 03-1295/Vol 1

Recommendation Adopted on Consent:
THAT the report dated October 17, 2014 from Corporate Services Department, Legislative Services Division regarding Costs for Courier and Mail Services be received for information.

5.2 Proposed Policy: Tree Management on City Property
Report: Development Services - Sustainability Division, dated October 20, 2014 / File: 6410-04/2014

RC14/309
Moved, seconded and CARRIED
THAT this policy be deferred pending public consultation.
(Voting Against: Councillors Elliott, Glumac, and Royer)

 
 
5.3 Arts and Culture Committee - Financial Support for Winter Solstice Lantern Festival
Report: Arts and Culture Committee, dated October 10, 2014 / File: 01-036D-20
Recommendation Adopted on Consent:
THAT the organizers of the Winter Solstice Lantern Festival be permitted to submit receipts, up to the amount of $500 funded from the Arts and Culture Committee's annual budget, for reimbursement as recommended in the report dated October 10, 2014 from the Arts and Culture Committee regarding Financial Support for Winter Solstice Lantern Festival.
 

5.4 Arts and Culture Committee - Artistically Designed Adult Library Cards
Report: Arts and Culture Committee, dated October 10, 2014 / File: 01-0360-20

RC14/310
Moved, seconded and CARRIED
THAT $800 from the Arts and Culture Committee annual budget be allocated to the Artistically Designed Adult Library Card project as recommended in the report dated October 10, 2014 from the Arts and Culture Committee regarding Artistically Designed Adult Library Cards.
AND THAT $800 from the 2014 Arts and Culture Committee budget, within Cultural Services' operational budget, be carried forward to 2015 to support the Artistically Designed Adult Library Cards project.
 
5.5 Art and Culture Committee - City of the Arts Visioning Subcommittee Report and Recommendations
Report: Arts and Culture Committee, dated September 26, 2014 / File: 01-0360-20

RC14/311
Moved, seconded and CARRIED
THAT the report dated September 26, 2014 from the Arts and Culture Committee regarding City of the Arts - Visioning Subcommittee Report and Recommendations be received for consideration.
THAT staff be directed to develop a project scope and budget for a musical highway and three new entrance signs to Port Moody for consideration in the deliberation of the five year capital plan.
THAT staff be directed to develop a temporary artwork program and budget, to be funded from the Arts and Culture Committee's annual budget, beginning with one location in front of the Recreation Centre, for review by the Arts and Culture Committee in 2015.
THAT staff be directed to develop a public art project, to be funded from within existing budgets and the Artwork Reserve, for the creation and installation of four artist designed bike racks to be located at the Arts Centre, Suter Brook, Newport Village and Rocky Point Park.
THAT the Arts Centre, in consultation with City Staff regarding paint type and application, be permitted to paint the sidewalk panels in front of the Arts Centre along St. Johns Street, with funding being provided by the Arts Centre.
AND THAT the City of the Arts Visioning Subcommittee Report be referred to the Tourism Subcommittee for Information
.

5.6 2013 Municipal Insurance Association Dividend Cheque
Report: Financial Services, dated October 10, 2014 / File: 01-0670-06

Recommendation Adopted on Consent:
THAT the 2013 Municipal Insurance Association of BC dividend cheque be deposited to the Liability & Damage/Claims Reserve as recommended in the report dated October 10, 2014 from Financial Services regarding 2013 Municipal Insurance Association Dividend Cheque.

5.7 Effectiveness of the Regulations for Commercial and Oversized Vehicles
Report: Development Services- Building, Bylaw, and Licensing Division, dated October 20, 2014 / File: 3900-01/2014

Recommendation Adopted on Consent:
THAT the report dated October 20, 2014 from Development Services - Building, Bylaws and Licensing Division regarding the effectiveness of the regulation for commercial and oversized vehicles be received for information.

5.8 Location of Interim Glass Collection Depots
Report: Engineering and Parks Services, dated October 20, 2014 / File: 11-5380-07/Vol 01

Recommendations Adopted on Consent:
THAT five interim glass collection depots be established at the following locations
Fire Hall No. 2
Heritage Mountain Community Centre
Heritage Shoppers Village/IGA
Suter Brook Village
Moody Centre
as referenced in the report dated October 20, 2014 from Engineering and Parks Services regarding Location of Interim Glass Collection Depots;
AND THAT the cost of $6,625 to operate the five interim glass collection depots until the end of March 2015 be funded from the Waste Management Programming Reserve.

5.9 Replacement of Arena 1 Bleacher Heaters
Report: Community Services, dated October 21, 2014 / File: 02-0826-06/2011

Recommendations Adopted on Consent:
THAT the arena bleacher heaters be replaced as recommended in the report dated October 21, 2014 from the Community Services Department regarding replacement of Arena 1 Bleacher Heaters;
AND THAT the replacement works valued at $15,000 be funded from the savings of $31,701 realized through the Westhill Main Pool Structural Tank Repair and Recoat project which was completed under budget.

Council Correspondence for Information

RC14/312
Moved, seconded and CARRIED
THAT the agenda be re-ordered to address item 12.2 immediately.

RC14/313
Moved, seconded and CARRIED
THAT staff report back at the next meeting on what IOCO (Devon Estates) is doingio uphold terms of the heritage conservation area designation and what the City is doing to monitor compliance.


7.1 2015 Permissive Tax Exemption Bylaw
File: 1960-10/BL2989

City of Port Moody Tax Exemption Bylaw, 2014, No. 2989, being a bylaw to provide for exemption from taxation for 2015.

RC14/314
Moved, seconded and CARRIED
THAT Bylaw No. 2989, cited as City of Port Moody Tax Exemption Bylaw, 2014, be adopted.

7.2 Officers Bylaw Amendment
File: 3900-02

City of Port Moody Officers Bylaw, 2013, No. 2951, Amendment Bylaw No. 1, 2014, No. 2990, being a bylaw to amend City of Port Moody Officers Bylaw, 2013, No. 2951.

RC14/315
Moved, seconded and CARRIED :
THAT City of Port Moody Officers Bylaw, 2013, No. 2951, Amendment Bylaw No. 1, 2014, No. 2990, being a bylaw to amend City of Port Moody Officers Bylaw, 2013, No. 2951 be adopted.

7.3 Waste Management Bylaw Amendment
File: 3900-0900-02

City of Port Moody Waste Management Bylaw, 2011, No. 2822, Amendment Bylaw No. 1, 2014, No. 2995, being a bylaw to amend City of Port Moody Waste Management Bylaw, 2011, No. 2822.
City of Port Moody Regular Council Meeting - October 28, 2014

RC14/316
Moved, seconded and CARRIED
THAT Bylaw No. 2995 be read a first, second, and third time as recommended in the report from Development Services Department - Building, Bylaw, and Licensing Division, dated October 20, 2014 regarding an Amendment to Waste Management Bylaw, 2011, No. 2822.


City of Port Moody Bylaw No. 2992, being a bylaw to amend "City of Port Moody Bylaw, 2014, No. 2955" (Official Community Plan Map Amendment)
City of Port Moody Bylaw No. 2991, being a bylaw to amend "City of Port Moody Zoning Bylaw, 1988, No. 1890" (Zoning Bylaw Map Amendment)
City of Port Moody Bylaw No. 2993, being a bylaw to dedicate as park the lands located at Lots 67-69, Block 11, Plan 2483 on Mercier Road

RC14/317
Moved, seconded and CARRIED
THAT City of Port Moody Bylaw No. 2992, being a bylaw to amend "City of Port Moody Official Community Plan Bylaw, 2014, No. 2955" (Official Community Plan Map Amendment), be read a third time.

RC14/318
Moved, seconded and CARRIED
THAT City of Port Moody Bylaw No. 2992, being a bylaw to amend "City of Port Moody Official Community Plan Bylaw, 2014, No. 2955" (Official Community Plan Map Amendment), be adopted.

RC14/319
Moved, seconded and CARRIED
THAT City of Port Moody Bylaw No. 2991, being a bylaw to amend "City of Port Moody Zoning Bylaw, 1988, No. 1890" (Zoning Bylaw Map Amendment), be read a third time.

RC14/320
Moved, seconded and CARRIED
THAT City of Port Moody Bylaw No. 2991, being a bylaw to amend "City of Port Moody Zoning Bylaw, 1988, No. 1890" (Zoning Bylaw Map Amendment), be adopted.

RC14/321
Moved, seconded and CARRIED
THAT City of Port Moody Bylaw No. 2993, being a bylaw to dedicate as park the lands located at Lots 67-69, Block 11, Plan 2483 on Mercier Road, be adopted.

7.5 Consideration of the Draft Tree Protection Bylaw and Related Amendments to the Municipal Ticket Information Utilization Bylaw
Report: Development Services Planning Division, dated October 8,2014 / File: 6410-04-01-2013


City of Port Moody Tree Protection Bylaw No. 2961, 2014, being a bylaw to protect, regulate, and prohibit the cutting down, removal, and damaging of trees and vegetation.
City of Port Moody Municipal Ticket Information Utilization Bylaw, 2011, No. 2896, Amendment Bo. 1, 2014, No. 2962, being a bylaw to amend the
City of Port Moody Municipal Ticket Information Utilization Bylaw 2011, No. 2896 to align with Bylaw No. 2961, that being the Tree Protection Bylaw.

Moved and seconded
THAT the Tree Protection Bylaw No. 2961, 2014, be read a first, second, and third time as recommended in the report dated October 8, 2014 from Development Services - Planning Division;
AND THAT the Municipal Ticket Information Utilization Bylaw No. 2011, No. 2896 Amendment Bylaw No. 3, 2014, No. 2962, be read a first, second, and third time as recommended in the report dated October 8, 2014 from Development Services - Planning Division.

RC14/322
Moved, seconded and DEFEATED
THAT the foregoing motion be amended by replacing in the first clause;
"as recommended in the report dated October 8, 2014 from Development Services - Planning Division"
with
"with the following amendment:
THAT section 5.1(d) ("all lots, once an occupancy permit has been issued, except if any conditions in Section 4 apply.") be reinstated into section 5 of Bylaw No. 2961."
(Voting Against: Councillors Dilworth, Elliott, Glumac, Royer, and Small)

RC14/323
Moved, seconded and CARRIED
THAT the Tree Protection Bylaw No 2981, 2014 and the Municipal Ticket Information Utilization Amendment Bylaw No. 2962 be deferred until public consultation has been held.
(Voting Against: Councillors Elliott, Glumac, and Royer)

9.1 2015-2019 Utility Financial Plan Draft
Report: Financial Services Department, dated October 20, 2014
Presentation: General Manager of Financial Services, Manager of Financial Planning / File: 05-1820-20-02/2015

Then General Manager of Financial Services and the Manager of Financial Planning gave a presentation on the 2015-2019 Utility Financial Plan.

Councillor Royer left the meeting at 9:50pnn.

RC14/324
Moved, seconded and CARRIED
THAT the 2015-2019 Sanitary Sewer and Storm Drainage Utilities Budget as outlined in report dated October 10, 2014 from Financial Services Department be approved;
AND THAT the 2015 sanitary sewer rates outlined in the report dated October 10, 2014 from Financial Services be approved and included in the 2015 Fees Bylaw.

RC14/325
Moved, seconded and CARRIED
THAT the 2015-2019 Water System Utility Budget as outlined in report dated October 10, 2014 from Financial Services Department be approved;
AND THAT the 2015 water rates outlined in the report dated October 10, 2014 from Financial Services be approved and included in the 2015 Fees Bylaw.

Councillor Royer returned to the meeting at 9:52pm.

RC14/326
Moved, seconded and CARRIED
THAT the 2015-2019 Garbage Utility Budget as outlined in report dated October 10, 2014 from Financial Services Department be approved;
AND THAT the 2015 garbage rates outlined in the report dated October 10, 2014 from Financial Services be approved and included in the 2015 Fees Bylaw.

RC14/327
Moved, seconded and CARRIED
THAT the 2015-2019 Green Waste Utility Budget as outlined in report dated October 10, 2014 from Financial Services Department be approved;
AND THAT the 2015 green waste rates outlined in the report dated October 10, 2014 from Financial Services be approved and included in the 2015 Fees Bylaw.

RC14/328
Moved, seconded and CARRIED
THAT the meeting continue past 10:00pm.

RC14/329
Moved and seconded
THAT the 2015-2019 Recycling Utility Budget inclusive of the $50,000 transfer to the Recycling Waste Management Reserve and costs for MMBC funding shortfall but not including glass recycling as outlined in report dated October 10, 2014 from Financial Services Department be approved;
AND THAT the 2015 recycling and waste management rates outlined in the report dated October 10, 2014 from Financial Services be approved and included in the 2015 Fees Bylaw.

Moved, seconded and CARRIED
THAT the first part of the foregoing motion be amended by adding:
With the addition of a $5 per household fee back into the Waste Management Fee for each of the years 2016-2019.

The question on the original motion was put and CARRIED.

RC14/330
Moved, seconded and CARRIED
THAT a Recycling Waste Management Programming Reserve be formally created for the purpose of addressing any service level credit failures levied by MMBC, and of expanding and promoting the City's recycling program, including public education;
AND THAT any bonuses resulting from diversion initiatives be directed to the Recycling Waste Management Programming Reserve as recommended in the report dated October 10, 2014 from Financial Services Department regarding the 2015-2019 Utilities Financial Plan Draft.

RC14/331
Moved, seconded and CARRIED
THAT the 2015-2019 glass recycling utility budget as amended during the October 28, 2014 Regular Council meeting be approved;
AND that the 2015 glass recycling rates as amended during the October 28, 2104 Regular Council meeting be approved and included in the 2015 fees bylaw;
(Voting Against: Councillors Dilworth and Small and Mayor Clay)

RC14/332
Moved, seconded and CARRIED
THAT Council direct staff to identify the glass recycling rates separately on the annual utility bills.


9.2 City of Port Moody Fees Bylaw, 2014 No. 2987-2015 Fees
Report: Financial Services Department, dated October 10, 2014
File: BL2971/2987

RC14/333
Moved, seconded and CARRIED
THAT Bylaw No. 2987, cited as City of Port Moody 2015 Fees Bylaw, 2014, be given first, second, and third readings with the following amendment:
Glass recycling fees noted on page 22 are reduced by 54%.

9.3 Land Use Contract Amendment - 220 Brew Street, Suter Brook
Report: Development Services - Planning Division, dated October 20, 2014
File: 6700-20-120

RC14/334
Moved, seconded and CARRIED
THAT second reading of Bylaw No. 2979 be rescinded.

RC14/335
Moved, seconded and CARRIED
THAT Bylaw No. 2979, as amended, be read a second time as recommended in the report dated October 20, 2014 from Development Services - Planning regarding Land Use Contract Amendment - 220 Brew Street, Suter Brook.

RC14/336
Moved, seconded and CARRIED
THAT Bylaw No. 2979 be referred to a Public Hearing on Tuesday, November 25, 2014 at City Hall, 100 Newport Drive, Port Moody.


9.4 Tri-Cities Healthier Communities Partnership
Terms of Reference / File: 0375-20-01

RC14/337
Moved and seconded
THAT the Terms of Reference for the Tri-Cities Healthier Community Partnership be endorsed;
AND THAT the City of Port Moody provide meeting support to the committee one year out of every three years.

Moved, seconded and CARRIED
THAT the foregoing motion be amended by replacing "three years" with "five years."
(Voting Against: Councillor Elliott)

The question on the main motion was put and CARRIED.

RC14/338
Moved, seconded and CARRIED
THAT Councillor Glumac be appointed as a representative to the TriCities Healthier Community Partnership for the remainder of 2014.

10.1 Proclamation Pulmonary Hypertension Month
Email: Don Moores, dated September 23, 2014
File: 0630-01

RC14/339
Moved, seconded and CARRIED
THAT November be proclaimed Pulmonary Hypertension Month in the City of Port Moody.

11.1 Council Verbal Reports
Councillor Elliott spoke about the success of the Port Moody Rock and Gem Show, and wished Council candidates luck in the upcoming election.
Councillor Dilworth acknowledged the Economic Development Committee and staff for making the Spike Awards a success and congratulated all winners. 550 nominations were received for 85 local businesses.
Councillor Royer noted that All Candidates Meetings are being held on November 3, 5, 7, and 12, and that a transition model is needed for the changes in house size and height.
Mayor Clay noted the success of the Town Hall Meeting held on October 27, 2014, attended by over 200 people. Mayor Clay also noted the celebration of the installation of new fibre connection at Heritage Mountain Secondary, and commended City staff and crew for facilitating the installation.

11.2 Staff Verbal Reports
The Acting City Manager noted that voter turnout at the last Civic election was 26%, compared with the regional turnout of 30%, and encouraged residents to vote on November 15, 2014.

12.1 Committees, Commissions, and Boards - Minutes
Parks and Recreation Commission Minutes - July 9, 2014
Community Care Committee Minutes - July 14, 2014
Youth Focus Committee Minutes - September 10, 2014
Heritage Commission Minutes - September 11, 2014
Environmental Protection Committee Minutes - September 15, 2014
Transportation Committee Minutes - September 17, 2014

12.2 Council Correspondence for Information
Letter from School District 43, dated September 30, 2014, regarding Coronation Park Elementary School
Letter from Selina Robinson, MLA, dated October 3, 2014, regarding UBCM Community Excellence Awards
Letter from UBCM, dated October 8, 2014, regarding 2014 UBCM Convention
E-mail from Mary Anne Cooper, dated October 23, 2014 regarding loco Community Hall

 

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