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Feb 3,2015 Finance Committee
2.1 Minutes
FC15/009
Moved, seconded and CARRIED
THAT the minutes of the Finance Committee meeting held on Tuesday, January 20, 2015 be adopted.
4.1 Asset Management Investment Plan - Overview
Staff from the Financial Services Department and John Weninger from Urban Systems gave a PowerPoint presentation on the City of Port Moody Asset Management Investment Plan. Staff and Mr. Weninger responded to questions from Council regarding estimated required funding levels, asset inventory condition assessments, capital plan funding approaches, average annual target investments, and replacement versus reproduction value for the City’s assets. In addition, staff provided an explanation for the difference between the asset management investment plan and the annual capital plan submission figures and timing. Presentation: RDH Consultants
David Albrice and Warren Knowles from RDH Consultants provided an overview of the Long Range Facilities Plan assessment conducted for the City of Port Moody. The consultants responded to questions from Council regarding catch-up costs, keep-up costs, get-ahead costs, backlog, functionality assessment of facilities/projects, and life expectancy of the various City facilities. Discussion ensued with regard to whether Council should adopt a capital programs approach, a traditional project by project approach, or a hybrid of the two approaches. FC15/010
Moved, seconded and CARRIED
THAT the method for determining which projects are to be included in the 2015 Capital Plan be based on a hybrid approach where Council has the final decision be approved. The consultants from Urban Systems and RDH left the meeting at this point.
Spreadsheet: Capital Pre-approval Submissions / File: 05-1700-03--05/2015
Staff provided an overview of the Project Pre-Approval Submissions list for Budget Year 2015. FC15/011
Moved, seconded
THAT the Project Pre-Approval Submissions for Budget Year 2015 be approved as submitted.
FC15/012
Moved, seconded and CARRIED
THAT the foregoing motion be amended by making the following change to the list of Project Pre-Approvals:
· Remove Item 3: Arts and Culture Master Plan - $45,000
(Voting against: Councillor Royer)
FC15/013
Moved, seconded and CARRIED
THAT the foregoing motion be amended by making the following change to the list of Project Pre-Approvals:
· Remove Item 1: New Community Events (Parade, Picnic and Fireworks) - $70,000
The question on the main motion was put and CARRIED.
Report: Financial Services Department, January 22, 2015
File: 05-1885-05
Staff provided an overview of the report. FC15/014
Moved, seconded and CARRIED
THAT the report dated January 22, 2015 from the Financial Services Department regarding Asset Reserve Evolution be received for information.
Report: Finance Committee, dated January 11, 1996
Budget Staff provided an overview of the past strategy. FC15/015
Moved, seconded and CARRIED
THAT the report dated January 11, 1996 from the Finance Department regarding Use of Growth Stabilization Reserve be received for information.
Proposed 2015 Budget Consultation Material
Staff provided an overview of the on-table report. Discussion ensued and Council directed staff to use the phrase “financial planning” instead of “budget” on the mail outs and include dollar sign graphics in some of the charts. FC15/016
Moved, seconded and DEFEATED
THAT “Door to Door Direct Outreach” be included in the proposed list of public engagement activities recommended in the report dated February 3, 2015 from the Corporate Services Department regarding Public Communication and Engagement Activities for Budget 2015.
(Voting against: Councillors Dilworth, Junker, and Lahti, and Mayor Clay)
FC15/017
Moved, seconded and CARRIED
THAT staff proceed with the budget consultation process as recommended in the report dated February 3, 2015 from the Corporate Services Department regarding Public Communication and Engagement Activities for Budget 2015.
AND THAT staff proceed with developing the public communication and engagement material as recommended in the report dated February 3, 2015 from the Corporate Services Department regarding Public Communication and Engagement Activities for Budget 2015. Report: Financial Services Department, dated January 6, 2015 / File: 01-0360-20-05
FC15/018
Moved, seconded and CARRIED
THAT $10,000 in funding be allocated from the Council Contingency account carried forward from 2014, estimated to be $16,000, to Coquitlam Search and Rescue Society for the replacement of the Society’s Mobile Command Centre as identified in the report dated January 6, 2015 from Financial Services Department.
Report: Development Services – Planning & Sustainability Divisions, dated January 16, 2015 / File: 6410-04/2013
FC15/019
Moved, seconded and CARRIED
THAT $3,500 be allocated from the Council Contingency account carried forward from 2014, estimated to be $16,000, to cover the costs of implementing the Public Consultation Plan for the Tree Protection Bylaw and Tree Management on City Property Policy
Spreadsheet: 2013 Reserve Summary / File: 05-1885-05
This item was provided for information only. 6. Adjournment
Councillor Lahti adjourned the meeting at 6:36pm.
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