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Feb 16,2016 Committee of the Whole
Committee of the Whole
3.1 Adoption of Minutes
0550-03-02
CW16/037
Moved and CARRIED
THAT the minutes of the Committee of the Whole meeting of Tuesday, February 2, 2016 be adopted with the following amendment:
- Councillor Glumac shall be noted as having voted against motion CW16/029.
4.1 Participatory Budgeting – Allocation of Community Grants
Report: Financial Services Department, dated February 5, 2016 / File: 05-1850-01
CW16/038
Moved and CARRIED
THAT the report dated February 5, 2016 from Financial Services Department regarding Participatory Budgeting – Allocation of Community Grants be received for information.
CW16/039
Moved and DEFEATED
THAT Council proceed with Participatory Budgeting based on Option 1 – Online Voting as presented in the report dated February 5, 2016 from Financial Services Department regarding Participatory Budgeting – Allocation of Community Grants.
(Voting Against: Councillors Dilworth, Glumac, Junker, Lahti, Royer, and Vagramov, and Mayor Clay)
CW16/040
Moved
THAT Council proceed with Participatory Budgeting based on Option 2 – Voting Fair or Expo as presented in the report dated February 5, 2016 from Financial Services Department regarding Participatory Budgeting – Allocation of Community Grants.
CW16/041
Moved and CARRIED
THAT the foregoing motion be amended by removing “as presented in the report dated February 5, 2016 from Financial Services Department regarding Participatory Budgeting – Allocation of Community Grants” and adding:
“AND THAT the format be one in which participants are given the opportunity to give a presentation to the community in the Inlet Theatre within a three-minute time limit, with all those in attendance eligible to vote in support of the applicants.”
CW16/042
Moved and CARRIED
THAT the foregoing motion be amended by adding:
“AND THAT voting take place at the end of all presentations.”
CW16/043
Moved and CARRIED
THAT the foregoing motion be amended by adding:
“AND THAT the presentations be live-streamed on the City website, with voting limited only to those physically in attendance at Inlet Theatre.”
CW16/044
Moved and CARRIED
THAT the foregoing motion be amended by adding:
“AND THAT the grant structure presented on page 9 of the report be amended to include three ranges—$0 to $1,000; $1,001 to $2,500; and $2,501 to $5,000—and followed.”
CW16/045
Moved and CARRIED
THAT the foregoing motion be amended by adding:
“AND THAT voters be allowed to cast one vote per range of grant amount.”
(Voting Against: Councillor Dilworth)
CW16/046
Moved and CARRIED
THAT the foregoing motion be amended by adding:
“AND THAT staff report back with a new cost estimate for this Participatory Budgeting process.”
The question on the main motion (CW16/040) as amended (by CW16/041, CW16/042, CW16/043, CW16/044, CW16/045, and CW16/046) was put to a vote;
the following motion was CARRIED:
THAT Council proceed with Participatory Budgeting based on Option 2 – Voting Fair or Expo;
AND THAT the format be one in which participants are given the opportunity to give a presentation to the community in the Inlet Theatre within a three-minute time limit, with all those in attendance eligible to vote in support of the applicants;
AND THAT voting take place at the end of all presentations;
AND THAT the presentations be live-streamed on the City website, with voting limited only to those physically in attendance at Inlet Theatre;
AND THAT the grant structure presented on page 9 of the report be amended to include three ranges—$0 to $1,000; $1,001 to $2,500; and $2,501 to $5,000—and followed;
AND THAT voters be allowed to cast one vote per range of grant amount;
AND THAT staff report back with a new cost estimate for this Participatory Budgeting process.
4.2 Arena Services and Facilities Study
Report: Community Services Department, dated February 5, 2016 / File: 15-7715-04-010
Staff noted that they will meet with community groups first.
CW16/047
Moved and CARRIED
THAT staff participate in discussions with Coquitlam staff and stakeholders regarding key findings and options as recommended in the report dated February 5, 2016 from Community Services Department regarding Arena Services and Facilities Study;
AND THAT staff report back with further information following the discussions.
5. Adjournment
Councillor Lahti declared the meeting adjourned at 9:27pm.
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