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June 28,2016 Regular Council

 
Agenda            Minutes
 

1.1 Introduction of Art at Council
Verbal Report: Mayor Clay / File: 18-7705-01

Mayor Clay noted that the City recently launched a new Artist Caretaker in Residence program at Rocky Point Park, which combines the roles of an Artist in Residence and a Resident Parks Caretaker. In exchange for rent-free living and studio space, the Artist Caretaker will engage the community in a variety of ways over the next 14 months, as well as provide Parks Caretaker services for the City.
Mayor Clay noted that the successful candidate of this new initiative, Ryan Mellors, is a professional circus artist who has been presenting new works of contemporary juggling and manipulation at festivals and theatres around the world for the past ten years. Mayor Clay noted that Mr. Mellors has been invited to create new circus works with such companies as the Vancouver Circus School, Cirque Du Soleil, and the International Juggling Association, and recently returned from a month-long tour of shows in Japan and Cambodia.
Mayor Clay welcomed Mr. Mellors to the stage to perform and noted that he will be in and around Rocky Point Park throughout the summer.
Mr. Mellors provided an overview of his background in juggling and circus arts, noting that he grew up in Port Moody and is happy to be back for this opportunity to contribute to the community.

2. Public Input
Eric Wolf, Port Moody, expressed concerns about high real estate prices and asked whether the City is encouraging or has zoning for laneway houses or tiny homes.
David Ungless, Port Moody, expressed concerns about the questionnaires used for the public consultation sessions regarding the former Fire Hall and current Works Yard sites, and the Kyle Centre site. Mr. Ungless noted that he is worried about costs that the City may incur with the redevelopment of these sites.
Katie Marsh, Port Moody, provided follow-up information to her June 7, 2016 delegation regarding the City flag. Ms. Marsh noted that flags do not always fly straight out, but are often viewed waving in the wind, so a simple design is best. Ms. Marsh provided some examples of flags that she feels are well designed.
David Ritcey, Port Moody, expressed concerns that the City is notbeing proactive enough with regard to adding buildings to the Heritage Register.
Dan Eaton, Port Moody, noted that he is applying to have his home on Henry Street added to the Citys Heritage Register. Mr. Eaton noted that the house has an amazing history, which he would like to preserve by restoring the exterior to its original beauty, while modernizing the interior to meet the needs of his growing family.

4.1 Minutes
File: 01-0550-05

RC16/245
Moved, seconded, and CARRIED
THAT the minutes of the Special Meeting (to Close Meeting) of Council held Tuesday, June 14, 2016 be adopted.

RC16/246
Moved, seconded, and CARRIED
THAT the minutes of the Regular Meeting of Council held Tuesday, June 14, 2016 be adopted.

Consent Agenda:

RC16/247
Moved, seconded, and CARRIED
THAT the recommendations contained in the following items presented in the June 28, 2016 Regular Council Consent Agenda be adopted:
h 5.1 V Finance Committee Resolutions for Ratification; and
h 5.3 V Seniors Gathering Space at Alex Graham Manor.

5.1 Finance Committee Resolutions for Ratification
Recommendation adopted on consent:

THAT the following recommendations from the Finance Committee Meeting of Tuesday, June 21, 2016 be ratified:

Old Orchard Caretaker House
FC16/076
THAT the preliminary works required at the Old Orchard Caretaker House be funded from the Facilities Capital Asset Reserve as recommended in the report dated June 9, 2016 from Community Services Department V Facilities Division regarding Old Orchard Caretaker House.

Project Consolidation Traffic Signal Infrastructure
FC16/078
THAT project budget amendments be made to consolidate capital projects CEN15112 (Traffic Signal Infrastructure MRN) and CEN15101 (Traffic Signal Infrastructure) into CEN16103 (Traffic Signal Infrastructure) as recommended in the report dated June 3, 2016 from Engineering and Parks Services Department V Engineering Division regarding Project Consolidation V Traffic Signal Infrastructure.

Project Consolidation Cross Connection Control Program
FC16/079
THAT project budget amendments be made to consolidate capital projects OWT07102 (Cross Connection Control Implementation), OWT12010 (Backflow Prevention and Cross Connection Control Program), and OWT14010 (Cross Connection Control Strategy) into OWT15001 (Cross Connection Control Strategy) as recommended in the report dated May 25, 2016 from Engineering and Parks Services Department V Engineering Division regarding Project Consolidation V Cross Connection Control Program.

Project Consolidation Street Light Infrastructure
FC16/080
THAT project budget amendments be made to consolidate capital project CEN15106 (Street Light Replacement) into CEN16113 (Street Light Replacement Program) as recommended in the report dated June 3, 2016 from Engineering and Parks Services Department V Engineering Division regarding Project Consolidation V Street Light Infrastructure.

Surplus 1987 Mack Fire Apparatus
FC16/081
THAT the surplus 1987 Mack Fire Apparatus be donated to Firefighters Without Borders as recommended in the report dated May 30, 2016 from Fire-Rescue regarding Surplus 1987 Mack Fire Apparatus.

2016 Community Grant Request
FC16/082
THAT a 2016 Community Grant be approved for the Port Moody Foundation in the amount of $996.45 as recommended in the report dated June 9, 2016 from Financial Services Department regarding 2016 Community Grant Request.

2016 Economic Round Table Sessions Funding Request
FC16/083
THAT the budget of up to $500 approved to cover postage and refreshments for two business roundtables, to be organized in 2016 by the Economic Development Committee, be funded from Council Contingency.

Block 8 Academy Special Event Permit Fee Waiver
FC16/084
THAT the $190 fee waiver for the Block 8 Academy Special Event Permit for their lemonade stand on July 2 and 3, 2016 be funded from Council Contingency.

Report: Financial Services Department, dated June 15, 2016 / File: 05-1830

RC16/248
Moved, seconded, and CARRIED
THAT the December 31, 2015 Statement of Financial Information be approved as recommended in the report dated June 15, 2016 from Financial Services Department regarding 2015 Statement of Financial Information.


5.3 Seniors Gathering Space at Alex Graham Manor
Report: Seniors Focus Committee, dated June 13, 2016
File: 01-0480-20-30/2001

Recommendation adopted on consent:
THAT Alex Graham Manor be endorsed as a location for a Seniors Gathering Space.


7.1 Committee Appointments
Verbal Report: Mayor Mike Clay / File: 01-0360-20-03

RC16/249
Moved, seconded, and CARRIED
THAT Katherine Edmunds be appointed to the Arts and Culture Committee for the remainder of 2016 as the Port Moody Arts Centre Society representative.

7.2 2017-2018 Community Services Fees Bylaw  Adoption
Memo: Corporate Services Department V Legislative Services Division, dated June 20, 2016 Bylaw No. 3053 / File: 09-3900-02

A Bylaw to amend City of Port Moody Fees Bylaw, 2015, No. 3022 to include 2017-2018 Community Services Fees.

RC16/250
Moved, seconded, and CARRIED
THAT City of Port Moody Fees Bylaw, 2015, No. 3022, Amendment Bylaw No. 5, 2016, No. 3053 be now adopted.

9.1 2015 Annual Report
Presentation: City Manager 2015 Annual Report / File: 19-1410-01/2015

The City Manager gave a presentation on the City of Port Moody 2015 Annual Report, and highlighted the achievements for the 2015 year.

The public was invited to provide feedback on the Annual Report.

There was no public input.

RC16/251
Moved, seconded, and CARRIED
THAT the 2015 Annual Report be received.

9.2 Addition to the City of Port Moody Heritage Register V 2830 St. George Street
Report: Development Services Department V Planning Division, dated June 13, 2016 / File: 01-0360-20-09

RC16/252
Moved, seconded, and CARRIED
THAT the addition of the Sutherland Residence located at 2830 St. George Street to the Citys Heritage Register be approved as recommended in the report dated June 13, 2016 from Development Services Department V Planning Division regarding Addition to the City of Port Moody Heritage Register V 2830 St. George Street.

9.3 Addition to City of Port Moody Heritage Register V 2602 Henry Street
Report: Development Services Department V Planning Division, dated June 13, 2016 / File: 01-0360-20-09

RC16/253
Moved, seconded, and CARRIED
THAT the addition of the Chevalier House located at 2602 Henry Street to the Citys Heritage Register be approved as recommended in the report dated June 13, 2016 from Development Services DepartmentV Planning Division regarding Addition to City of Port Moody Heritage Register V 2602 Henry Street.

9.4 Special Event Permit for Parkside Brewery
Report: Development Services Department Building, Bylaw, and Licensing Division, dated June 20, 2016 / File: 09-4500-00

RC16/254
Moved, seconded, and CARRIED
THAT a Special Event Permit be issued to Parkside Brewery for the use of their outdoor patio for July 1 through September 30, 2016 as recommended in the report dated June 20, 2016 from Development Services Department V Building, Bylaw, and Licensing Division regarding Special Event Permit for Parkside Brewery.

9.5 Seniors Gathering Space Alex Graham Manor
Report: Community Services Department, dated June 14, 2016 / File: 15-8160-01

RC16/255
Moved, seconded, and CARRIED
THAT the operating and capital costs for the Seniors Gathering Space be forwarded to the Finance Committee for identification of a funding source as recommended in the report dated June 14, 2016 from Community Services Department regarding Seniors Gathering Space V Alex Graham Manor;
AND THAT staff negotiate a Licence of Use Agreement with Metro Vancouver Housing regarding the use of Alex Graham Manor as a Seniors Gathering Space.

10.1 2016 Open for Business Awards  Call for Submissions
Memo: Mayor Mike Clay, dated June 14, 2016 / File: 01-0360-20-03

RC16/256
Moved, seconded, and CARRIED
THAT the application for the Provincial Government Open for Business Awards be referred to the Economic Development Committee for consideration at their July meeting and report back to Council for the July 12 Council Meeting, to meet the August 1, 2016 deadline.

10.2 Delegation Response  Katie Marsh
Memo: Manager of Communications and Engagement, dated June 16, 2016
Delegation Request: Katie Marsh, dated March 31, 2016 / Files: 01-0230-01 and 19-0300-01/Vol 01

RC16/257
Moved, seconded, and DEFEATED
THAT staff report back on a contest in the community regarding a new flag design.
(Voting against: Councillors Junker and Lahti, and Mayor Clay)

RC16/258
Moved, seconded, and CARRIED
THAT the delegation from Katie Marsh on June 7, 2016 be received for information;
AND THAT Ms. Marsh be thanked for her delegation.

10.3 Request for Signal Lights V St. Johns Street and Queens Street
Memo: Mayor Mike Clay, dated June 21, 2016 / File: 01-0360-20-06

RC16/259
Moved, seconded, and CARRIED
THAT the undated letter from Kevin Lusignan, Executive Director of Community Ventures Society, regarding a request to install signal lights at St. Johns Street and Queens Street be referred to the Transportation Committee for review and comment with a report back to Council.

11.1 Council Verbal Reports
Mayor Clay expressed gratitude to Kevin Ramsay for his four years as Port Moodys City Manager, and noted that Mr. Ramsay is retiring on June 30, 2016. Mayor Clay wished Mr. Ramsay the best for the future, and noted that he will be missed in Port Moody.

11.2 Staff Verbal Reports
Kevin Ramsay expressed gratitude to a number of key staff that have recently left the City and wished them the best for the future. Mr. Ramsay thanked Mayor and Council for having given him the opportunity to serve the City of Port Moody.
Paul Rockwood noted that taxes are due on July 4, 2016.

12.1 Metro Vancouver Board Highlights
Meeting Notes: Mayor Mike Clay, dated February-May 2016 / File: 01-0480-01

12.2 Committees, Commissions, and Boards V Minutes
Arts and Culture Committee V May 2, 2016
Economic Development Committee V May 4, 2016
Community Care Committee V May 9, 2016
Youth Focus Committee V May 11, 2016
Parks and Recreation Commission V May 11, 2016
Seniors Focus Committee V May 12, 2016
Heritage Commission V May 12, 2016
Transportation Committee V May 18, 2016
Library Board V May 19, 2016
Finance Committee V June 7, 2016

12.3 Council Correspondence
Email and Letter dated June 13, 2016 from Kinder Morgan Canada re Trans Mountain Expansion Update V Terminals in Burnaby

13. Public Input
Ann Hulbert, Port Moody, noted that she likes the current Port Moody flag and does not want to see it changed. Ms. Hulbert inquired about whom the public should contact regarding bears in the City, and which staff member is responsible for emergency management. Ms. Hulbert expressed thanks to Kevin Ramsay for his service to the City

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