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June 21,2016 Finance

 
Agenda              Minutes
 

2.1 Minutes

FC16/075
Moved, seconded, and CARRIED
THAT the minutes of the Finance Committee meeting held Tuesday, June 7, 2016 be adopted.

4.1 Old Orchard Caretaker House
Report: Community Services Department Facilities Division, dated June 9, 2016 / File: 02-0720-01/Vol 01

Staff responded to questions regarding risk related to leaving the caretaker house vacant, reasons for the disrepair, timing for appointment of new resident caretaker, and the possibility of installing a temporary building to house a resident caretaker while renovations are completed.

FC16/076
Moved, seconded, and CARRIED
THAT the preliminary works required at the Old Orchard Caretaker House be funded from the Facilities Capital Asset Reserve as recommended in the report dated June 9, 2016 from Community Services Department Facilities Division regarding Old Orchard Caretaker House.

FC16/077
Moved, seconded, and DEFEATED
THAT staff report back to Council with options for temporary housing for an Old Orchard Caretaker during renovation works.
(Voting against: Councillors Dilworth, Junker, Lahti, and Royer, and Mayor Clay)

4.2 Project Consolidation Traffic Signal Infrastructure
Report: Engineering and Parks Services Department Engineering Division, dated June 3, 2016 / File: 11-5240-01/Vol 01

FC16/078
Moved, seconded, and CARRIED
THAT project budget amendments be made to consolidate capital projects CEN15112 (Traffic Signal Infrastructure MRN) and CEN15101 (Traffic Signal Infrastructure) into CEN16103 (Traffic Signal Infrastructure), as recommended in the report dated June 3, 2016 from Engineering and Parks Services Department Engineering Division regarding Project Consolidation Traffic Signal Infrastructure.

4.3 Project Consolidation Cross Connection Control Program
Report: Engineering and Parks Services Department Engineering Division, dated May 25, 2016 / File: 11-5240-01/Vol 01

FC16/079
Moved, seconded, and CARRIED
THAT project budget amendments be made to consolidate capital projects OWT07102 (Cross Connection Control Implementation), OWT12010 (Backflow Prevention and Cross Connection Control Program), and OWT14010 (Cross Connection Control Strategy) into OWT15001 (Cross Connection Control Strategy), as recommended in the report dated May 25, 2016 from Engineering and Parks Services Department Engineering Division regarding Project Consolidation Cross Connection Control Program.

4.4 Project Consolidation Street Light Infrastructure
Report: Engineering and Parks Services Department Engineering Division, dated June 3, 2016 / File: 11-5240-01/Vol 01

FC16/080
Moved, seconded, and CARRIED
THAT project budget amendments be made to consolidate capital project CEN15106 (Street Light Replacement) into CEN16113 (Street Light Replacement Program), as recommended in the report dated June 3, 2016 from Engineering and Parks Services Department Engineering Division regarding Project Consolidation Street Light Infrastructure.

The Manager of Engineering left the meeting at this point and did not return.

4.5 Surplus 1987 Mack Fire Apparatus
Report: Fire-Rescue, dated May 30, 2016 / File: 14-7200

Staff responded to questions on the potential resale value of the truck and the donation process.

FC16/081
Moved, seconded, and CARRIED
THAT the surplus 1987 Mack Fire Apparatus be donated to Firefighters Without Borders as recommended in the report dated May 30, 2016 from Fire-Rescue regarding Surplus 1987 Mack Fire Apparatus.
(Voting against: Councillor Lahti and Mayor Clay)

4.6 2016 Community Grant Request
Report: Financial Services Department, dated June 9, 2016 / File: 05-1850-01/2016

FC16/082
Moved, seconded, and CARRIED
THAT a 2016 Community Grant be approved for the Port Moody Foundation in the amount of $996.45 as recommended in the report dated June 9, 2016 from Financial Services Department regarding 2016 Community Grant Request.

4.7 2016 Economic Round Table Sessions Funding Request
Memo: Financial Services Department, dated June 15, 2016 / File: 01-0360-20-05

FC16/083
Moved, seconded, and CARRIED
THAT the budget of up to $500 approved to cover postage and refreshments for two business roundtables, to be organized in 2016 by the Economic Development Committee, be funded from Council Contingency.

4.8 Block 8 Academy Special Event Permit Fee Waiver
Memo: Financial Services Department, dated June 15, 2016 / File: 01-0360-20-05

FC16/084
Moved, seconded, and CARRIED
THAT the $190 fee waiver for the Block 8 Academy Special Event Permit for their lemonade stand on July 2 and 3, 2016 be funded from Council Contingency.

5.1 Contract Awards Over $200,000 April 2016
Memo: Financial Services Department, dated April 21, 2016 / File: 03-1220-01

5.2 Mobile Workstation Replacement and Structure Protection Unit
Memo: Fire-Rescue, dated May 9, 2016 / File: 14-7200-09/Vol 01

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