Feb 2,2016 Regular Council

1.1 Introduction of Art at Council
Verbal Report: Mayor Clay
File: 18-7705-01

Mayor Clay introduced the evening’s Art at Council display, an oil painting titled Spring II by local artist and Port Moody Communications Assistant, Barbara Day.
The Mayor noted that Ms. Day has been interested in art her whole life, and began painting seriously in 2004. Her first painting was exhibited at the Port Moody Arts Centre, and her works have since been displayed in a number of group and solo shows. She currently works as a graphic artist while continuing to study fine art.
Mayor Clay invited Ms. Day to speak about her artwork.
Ms. Day described her inspiration for the painting, noting that by capturing the dark pink blossoms from the trees that have since been cut down on Clarke Hill, she is still able to enjoy the trees’ beauty. Ms. Day described her process of working from drawings and photos, utilizing extra canvas for texture, covering the entire canvas with a strong colour, and painting with more than one colour on the brush, noting that it generally takes four layers and one month to finish a floral painting.

2. Public Input

Gary McGowan, Port Moody, expressed concerns about governance, specifically regarding dredging of the Port Moody Inlet and personal political agendas.
Hazel Mason, Port Moody, president of the Moody Centre Community Association, noted that she is happy that safety on Gatensbury Road is being addressed. Ms. Mason commented on item 9.4 as a resident, expressing that, while she understands the concerns of jurisdictional issues, the City and residents should have access to all reports pertaining to soil and water quality in the Port Moody area.
Faustino DiBauda, Port Moody, requested that Council consider how the neighbourhood surrounding St. George Street is developed, and expressed concerns about properties in fragmented zones.
Brian Sproule, Port Moody, congratulated the three councillors who went to Shawnigan Lake at their own expense to investigate the disposal of contaminated material, noting that accountability for Port Moody’s garbage begins with Port Moody’s citizens.
Rich Sobel, Port Moody, thanked Council for addressing additional Gatensbury Road issues, and requested that non-operational street lights be repaired.
Greg Cossey, Port Moody, expressed his support of the proposed Inlet Music Festival, noting it would be a great opportunity for another music event, and for local, young musicians to gain exposure.
Brad Marko, on behalf of Rocky Point Toastmasters, thanked Council for their ongoing support, and for consideration of the Toastmasters International proclamation request.

3.1 Delegation – Canadian Sound Therapy Arts Society
Delegation Request: Catherine Burns, dated December 3, 2015
File: 0230-01

This delegation was postponed at the request of the applicant.

3.2 Delegation – PoCoMo Meals on Wheels
Delegation Request: Brenda Binns and Henrietta Hamming, dated January 18, 2016
File: 0230-01

The representative from PoCoMo Meals on Wheels provided an overview of the non-profit organization and its program, noting that the program serves all of the Tri-Cities, mostly single, senior citizens who are usually recommended by family doctors.
Hot meals are delivered by volunteers and are partially subsidized by Fraser Health. The representative requested that Council consider granting PoCoMo Meals on Wheels $1,125 to subsidize four Port Moody residents (based on the 900 meals delivered last year).

3.3 GFOA Award
Presentation to General Manager of Financial Services
File: 01-0290-03

Mayor Clay noted that City of Port Moody has been the recipient of the Canadian Award for Financial Reporting (CAnFR) Program from the Government Finance Officers Association (GFOA) eleven times for exceptional financial reports. The Mayor presented the Award for the fiscal year 2014 to Paul Rockwood, General Manager of Financial Services, and Tyson Ganske, Senior Accountant, and congratulated all members of the Finance Department.

4.1. Adoption of Minutes
File: 01-0550-05

RC16/036
Moved, seconded, and CARRIED
THAT the minutes of the Regular Meeting of Council held Tuesday, January 26, 2016 be amended as follows:
- Motion RC16/025 to show the following voting result:
(Voting against: Councillors Glumac, Royer, and Vagramov);
AND THAT the minutes of the Regular Meeting of Council held Tuesday, January 26, 2016 be adopted as amended.

5. Consent Agenda

RC16/037
Moved, seconded, and CARRIED
THAT the recommendations contained in the following items presented in the February 9, 2016 Regular Council Consent Agenda be adopted:
. 5.1 – Finance Committee Resolutions for Ratification;
. 5.2 – Committee of the Whole Resolutions for Ratification; and
. 5.3 – Twin Sails Brewing Inc. Lounge Endorsement.

The items and recommendations referred to above are as follows:

5.1 Finance Committee Resolutions for Ratification

Recommendation adopted on consent:
THAT the following recommendations from the Finance Committee Meeting of February 2, 2016 be ratified:

Pre-Approval for In-House Grass Cutting and Sports Fields Maintenance
FC16/020
THAT the report dated January 25, 2016 from Engineering and Parks Services Department regarding Pre-Approval for In-House Grass Cutting and Sports Fields Maintenance be received for information;
AND THAT the cost differential over the expired contract of $64,500 per year be given early budget approval for 2016;
AND THAT the capital costs of $11,000 for a ride-on mower, $5,000 for a trailer, and $35,000 for a reel-style gang mower attachment be given early budget approval for 2016.

5.2 Committee of the Whole Resolutions for Ratification

Recommendation adopted on consent:
THAT the following recommendations from the Committee of the Whole Meeting of February 2, 2016 be ratified:

Vector Control Procedural and Enforcement Options

CW16/027
THAT an operational procedure for vector abatement be implemented prior to the issuance of any demolition permits;
AND THAT staff be directed to report back with a Draft Vector Control Bylaw as recommended in the report dated January 25, 2016 from Development Services Department – Building, Bylaw, and Licensing Division regarding Vector Control Procedural and Enforcement Options.

Designated Anchorage Area Fee Options
CW16/028
THAT staff proceed with a user fee of $12/night for use of the designated Anchorage Area as recommended in the report dated January 25, 2016 from Engineering and Parks Services Department regarding Designated Anchorage Area Fee Options;
AND THAT staff proceed with a refundable deposit of $500 for use of the Designated Anchorage Area;
AND THAT staff amend the Fees Bylaw to include the Designated Anchorage Area user fees and deposit for Council consideration.

BC Ale Trail Opportunity
CW16/031
THAT the BC Ale Trail concept be referred to the City’s Economic Development and Tourism Committees for comment;
AND THAT staff seek input from local breweries on their level of interest in and support for this concept, as recommended in the report dated January 22, 2016 from Development Services Department – Sustainability Division regarding BC Ale Trail Opportunity.

Economic Development Strategic Plan and Planning Workshop
CW16/033
THAT staff facilitate a high-level policy conversation around business retention and attraction, including strategies such as tax incentives, zoning, tax competitiveness, partnerships, et cetera, at the Economic Development Strategic Planning Workshop;
AND THAT staff include an overview of previous initiatives discussed, such as high-tech park, marine research station, et cetera.

Terms of Reference for the Development of a Tourism Strategic Plan
CW16/035
THAT this item be deferred until the Economic Development Strategic Planning Workshop is completed.

CW16/036
THAT the Economic Development Strategic Planning Workshop be held within the month of February.

5.3 Twin Sails Brewing Inc. Lounge Endorsement
Report: Development Services Department – Building, Bylaw, and Licensing Division, dated February 1, 2016
File: 09-4300-01

Recommendation adopted on consent:
THAT staff be directed to advise the Liquor Control and Licensing Branch that Port Moody wishes to opt out of the public consultation process as recommended in the report dated February 1, 2016 from Development Services Department – Building, Bylaw, and Licensing Division regarding Twin Sails Brewing Inc. Lounge Endorsement.

7.1 MTI Bylaw Amendment – Business Licensing Bylaw
Memo: Corporate Services Department – Legislative Services Division, dated February 1, 2016
File: 3900-02

A Bylaw to amend the Municipal Ticket Information Utilization Bylaw to align section references to Business Licensing and Regulation Bylaw No. 3000.

RC16/038
Moved, seconded, and CARRIED
THAT City of Port Moody Municipal Ticket Information Utilization Bylaw, 2011, No. 2896, Amendment Bylaw No. 6, 2016, No. 3038 be now adopted.

7.2 Fees Bylaw Amendment – Neighbourhood Feedback Fee
Memo: Corporate Services Department – Legislative Services Division, dated February 1, 2016
File: 3900-02

A Bylaw to add the Neighbourhood Feedback Fee to the Fees Bylaw.

RC16/039
Moved, seconded, and CARRIED
THAT City of Port Moody Fees Bylaw, 2015, No. 3022, Amendment Bylaw No. 2, 2016, No. 3040 be now adopted.

7.3 Sound Level Bylaw Amendment
Memo: Corporate Services Department – Legislative Services Division, dated February 1, 2016
File: 3900-02

A Bylaw to update the Penalty Section of the Sound Level Bylaw to increase the maximum penalty under the Offence Act.

RC16/040
Moved, seconded, and CARRIED
THAT City of Port Moody Sound Level Bylaw, 1980, No. 1399, Amendment Bylaw No. 6, 2016, No. 3041 be now adopted.
(Voting against: Councillor Vagramov)

7.4 MTI Bylaw Amendment – Sound Level Bylaw
Memo: Corporate Services Department – Legislative Services Division, dated February 1, 2016
File: 3900-02

A Bylaw to change Municipal Ticket Information Utilization Bylaw fines for violations of the Sound Level Bylaw.

RC16/041
Moved, seconded, and CARRIED
THAT City of Port Moody Municipal Ticket Information Utilization Bylaw, 2011, No. 2896, Amendment Bylaw No. 7, 2016, No. 3042 be now adopted.

7.5 Council Procedure Bylaw
Memo: Corporate Services Department – Legislative Services Division, dated February 4, 2016
File: 3900-02

A Bylaw to establish the rules of procedure for Council Meetings.

RC16/042
Moved, seconded and CARRIED
THAT City of Port Moody Council Procedure Bylaw, 2016, No. 3013 be read a first time.

RC16/043
Moved, seconded, and CARRIED
THAT City of Port Moody Council Procedure Bylaw, 2016, No. 3013 be amended by removing sections 8(1)(b), 8(2), 8(3), and 8(4) regarding electronic participation at meetings;
AND THAT electronic participation at meetings be deferred until such time as City staff can implement an electronic participation system that is effective, reliable, and does not distract or detract from the formal proceedings of Council meetings.
(Voting against: Councillors Glumac, Royer, and Vagramov)

RC16/044
Moved, seconded, and CARRIED
THAT City of Port Moody Council Procedure Bylaw, 2016, No. 3013 be amended by adding the following to section 17(1):
“One 15-minute Public Input period is available after a COTW Meeting is called to order.”

RC16/045
Moved, seconded, and CARRIED
THAT City of Port Moody Council Procedure Bylaw, 2016, No. 3013 be read a second time as amended.
(Voting against: Councillor Vagramov)

RC16/046
Moved, seconded, and CARRIED
THAT City of Port Moody Council Procedure Bylaw, 2016, No. 3013 be read a third time as amended.
(Voting against: Councillor Vagramov)

9.1 Fees Bylaw Amendment for a Special Event Permit Fee
Report: Development Services Department – Building, Bylaw, and Licensing Division, dated February 1, 2016
File: 09-3900-02

A Bylaw to change the Special Event Permit Fee in the Fees Bylaw.

RC16/047
Moved, seconded, and CARRIED
THAT City of Port Moody Fees Bylaw, 2015, No. 3022, Amendment Bylaw No. 3, 2016, No. 3039 be read a first, second, and third time as recommended in the report dated February 1, 2016 from Development Services Department – Building, Bylaw, and Licensing Division regarding Fees Bylaw Amendment for a Special Event Permit Fee.

9.2 2016 Canada Day Event and Inlet Music Festival Delegation Response
Report: Community Services Department – Cultural Services Division, dated January 26, 2016
File: 18-7715-01

RC16/048
Moved and seconded
THAT $70,000 be approved for the addition of fireworks, a headliner, roving entertainment, and community public art for an enhanced Canada Day event in 2016 as recommended in the report dated January 26, 2016 from Community Services Department – Cultural Services Division regarding 2016 Canada Day Event and Inlet Music Festival Delegation Response;
AND THAT $70,000 be added to the Cultural Services operating budget for Canada Day activities in future years;
AND THAT $40,000 for the Inlet Music Festival Delegation Request be approved and forwarded to the Finance Committee to determine a funding source.

RC16/049
Moved, seconded, and CARRIED
THAT the first clause of the foregoing motion be amended by changing “$70,000” to “$36,000” and by removing “fireworks,”.
(Voting against: Councillors Dilworth and Junker)

RC16/050
Moved, seconded, and DEFEATED
THAT the first clause of the main motion (RC16/048) as amended (by RC16/049) be further amended by changing
“$36,000” to “$40,000” and adding “fireworks,” before “a headliner”.
(Voting against: Councillors Royer, Glumac, and Lahti, and Mayor Clay)

Separation was requested.
The question on the first clause was put to a vote; the following motion was CARRIED:

RC16/048a
THAT $36,000 be approved for the addition of a headliner, roving entertainment, and community public art for an enhanced Canada Day event in 2016 as recommended in the report dated January 26, 2016 from Community Services Department – Cultural Services Division regarding 2016 Canada Day Event and Inlet Music Festival Delegation Response.
(Voting against: Councillor Junker)

The question on the second clause was put to a vote; the following motion was DEFEATED:
RC16/048b
THAT $70,000 be added to the Cultural Services operating budget for Canada Day activities in future years.
(Voting against: Councillors Dilworth, Glumac, and Vagramov, and Mayor Clay)

RC16/051
Moved, seconded, and CARRIED
THAT the third clause of the main motion be amended by inserting “up to” before “$40,000”.

RC16/052
Moved, seconded, and CARRIED
THAT the third clause of the main motion as amended (by RC16/051) be referred to the March 1, 2016 Committee of the Whole Meeting when parameters and guidelines can be presented for consideration:

RC16/048c
AND THAT up to $40,000 for the Inlet Music Festival Delegation Request be approved and forwarded to the Finance Committee to determine a funding source.

RC16/053
Moved, seconded, and CARRIED
THAT the Cities of Coquitlam and Port Coquitlam be contacted to gauge interest in alternating years for presentation of fireworks on Canada Day beginning in 2017 or 2018 in an effort to save funds and maximize funds spent.

9.3 Accessible Adaptable Housing – Housing Accessibility Subcommittee’s Final Report and Recommendations
Report: 2015 Community Care Committee, dated February 1, 2016
File: 0360-20-02

RC16/054
Moved, seconded, and CARRIED
THAT Accessible Adaptable Housing be included on the Community Care Committee’s 2016 Work Plan, as part of which staff will report back to the Community Care Committee on policy development related to the provision of Accessible Adaptable Housing.

9.4 Notice of Motion: Request for Disclosure of Information
Report: Councillor Zoë Royer, dated February 1, 2016
File: 01-0550-01/2016

RC16/055
Moved and seconded
WHEREAS environmental concerns brought to Council’s attention by Port Moody stewardship groups and by elected officials and residents representing Shawnigan Lake, BC and by South Island Resource Management and its representative identify that contaminated soil exists at or near Pacific Coast Terminals (PCT), tenant of Port Metro Vancouver property in Port Moody;
THEREFORE BE IT RESOLVED THAT Port Metro Vancouver and its tenant be asked to provide to Council all environmental and engineering reports, test results, recommended environmental protection measures, and mitigation plans about such contaminated material on its property and surrounding lands and waters;
AND THAT, in the event there is no information about contamination existing or migrating offsite, Port Metro Vancouver and its tenant be asked to undertake further investigations, tests, and studies to determine the full extent of existing contamination in the vicinity of its property and the potential for future contamination arising from its activities.

RC16/056
Moved, seconded, and CARRIED
THAT the foregoing motion be amended by removing the first paragraph.
(Voting against: Councillor Royer)

RC16/057
Moved and seconded
THAT the foregoing motion be amended by adding the following clauses:

“AND THAT PCT be requested to meet with the Port Moody stewardship groups as soon as possible;
AND THAT PCT be requested to use an alternative to creosote on the railway ties.”

RC16/058
Moved, seconded, and CARRIED
THAT the foregoing amending motion be further amended by adding the following clause:
“AND THAT the City organize a meeting between PCT and local stewardship groups within the next two weeks.”

The question on the main amending motion (RC16/057) as amended (by RC16/058) was put to a vote; the motion was CARRIED.

Separation of the first two clauses of the main motion was requested.

The question on the first clause was put to a vote; the following motion was DEFEATED:

RC16/055a
THAT Port Metro Vancouver and its tenant be asked to provide to Council all environmental and engineering reports, test results, recommended environmental protection measures, and mitigation plans about such contaminated material on its property and surrounding lands and waters;
(Voting against: Councillors Glumac, Junker, and Lahti, and Mayor Clay)

The question on the second clause was put to a vote; the following motion was CARRIED:

RC16/055b
THAT, in the event there is no information about contamination existing or migrating offsite, Port Metro Vancouver and its tenant be asked to undertake further investigations, tests, and studies to determine the full extent of existing contamination in the vicinity of its property and the potential for future contamination arising from its activities.
(Voting against: Mayor Clay)

The question on the remaining clauses was put to a vote;
the following motion was CARRIED:

RC16/055c
AND THAT PCT be requested to meet with the Port Moody stewardship groups as soon as possible;
AND THAT PCT be requested to use an alternative to creosote on the railway ties;
AND THAT the City organize a meeting between PCT and local stewardship groups within the next two weeks.

Councillor Dilworth re-entered the meeting at 9:19pm.

9.5 Gatensbury Road, Commercial/Heavy Truck Ban and Truck Route Bylaw Status Update
Report: Mayor Mike Clay, dated February 4, 2016
Report: Engineering and Parks Services Department, dated February 4, 2016
Files: 16-8310-01/Vol 01 and 11-5400-23

RC16/059
Moved, seconded, and CARRIED
THAT staff begin immediately the process to prohibit commercial/heavy truck traffic on Gatensbury Road, from the Coquitlam border to Henry Street.

RC16/060
Moved, seconded, and CARRIED
THAT the report dated February 4, 2016 from Engineering and Parks Services Department regarding Truck Route Bylaw Status Update be received for information.

10.1 Terry Fox Delegation Request for the 2016 Terry Fox Training Run Event
Report: Engineering and Parks Services Department, dated February 1, 2016
File: 11-5400-01/Vol 01

RC16/061
Moved, seconded, and CARRIED
THAT the delegation request by the Terry Fox Foundation for $2,500 for traffic control services be approved as recommended in the report dated February 1, 2016 from Engineering and Parks Services Department regarding Terry Fox Delegation Request for the 2016 Terry Fox Training Run Event;
AND THAT $2,000 for in-kind services be authorized for staff and police time to plan, review, and support the 2016 Terry Fox Training Run event;
AND THAT the $2,500 grant and $2,000 for in-kind services be referred to the Finance Committee to determine an appropriate funding source.

10.2 Proclamation Request – Toastmasters Month
Email: J. Brad Marko, Division M Director, District 96, Toastmasters International, dated January 21, 2016
File: 0630-01

RC16/062
Moved, seconded, and CARRIED
THAT February 2016 be declared Toastmasters Month in the City of Port Moody.

11.1 Council Verbal Reports

Councillor Junker noted that Heritage Week is February 15-21, 2016 and invited everyone to attend the celebrations at the Queens Street Plaza on Sunday, February 21, 2016 at 12-4pm.
Councillor Glumac commended Mayor Clay on the letter he wrote to PCT, and expressed appreciation for how well it outlined the issues with the permitting process.
Councillor Royer noted that the Coquitlam Farmers’ Market continues to run on Sundays in Port Moody, and asked that residents continue to support farmers’ markets and look at ways to elevate levels of food security.

11.2 Staff Verbal Reports

12. Information Items

12.1 Land Use Committee Appointment
File: 01-0360-20-01

Mayor’s appointment to the 2016 Land Use Committee:
- Sandy Liles

12.2 Committees, Commissions, and Boards – Minutes
- Library Board – November 19, 2015
- Tourism Committee – November 25, 2015
- Finance Committee – January 5, 2016
- Finance Committee – January 19, 2016

12.3 Council Correspondence
- Letter to Port Moody Soccer Club re Redevelopment of the Inlet Park Field – Next Steps, dated January 21, 2016
- Letter to Port Metro Vancouver re VFPA Project Permit No. 14-096 and PCT Potash Handling System, dated February 2,2016

12.4 Outstanding Business List
Outstanding Business List, dated January 29, 2016
File: 01-0530-25/Vol 01

12.5 Release of Items from Closed Meeting
The following resolution from the Closed Council meeting of January 26, 2016 was released:

CC16/007
THAT the Evergreen Line Public Art Committee be permitted to do a direct commission for a sculpture as part of the Evergreen Line public art project as recommended in the report dated January 18, 2016 from Community Services Department – Cultural Services Division regarding Evergreen Line Public Art Committee Request for Direct Commission.

13. Public Input

14. Adjournment
The Mayor declared the meeting adjourned at 9:26pm.