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April 26,2016 Regular Council

 
Regular Council
 
Agenda              Minutes
 
1.0 Call to order , Agenda Addition
 
RC16/154
Moved, seconded, and CARRIED
THAT the Memorandum regarding Request for Staff Support for the Community Engagement Subcommittee from Councillor Zoe Royer dated April 25, 2016 be added to the agenda for consideration as item 9.13.

1.1 Introduction of Art at Council
Verbal Report: Mayor Clay
File: 18-7705-01

Mayor Clay introduced the evening's Art at Council, an untitled mixed-media painting from Kwi Am Choi, noting that the piece is part of the Port Moody Arts Centre exhibition titled Finding Harmony, which runs April 29-June 2, 2016 with exhibitions by two 2015 Kwi Am Choi Scholarship recipients.
Mayor Clay noted that the exhibition is a retrospective tribute to a lifetime of observation through Mr. Choi's eyes, celebrating his life as an artist, father, husband, active member of the Port Moody arts community and the Korean Artists Society of Canada, and mentor to young emerging artists. Mayor Clay noted that much of
Mr. Choi's work can be attributed to his personal love and appreciation of the outdoors and is a reflection of his interactions with nature.

2. Public Input
John Grasty, Port Moody, asked Council to support the Community Care Committee request for six hours of staff time for the Community Engagement Subcommittee.
Robert Simons, Port Moody, provided an overview of the Say Hello Pomo initiative being promoted by the Port Moody Foundation with the aim of increasing community engagement. Mr. Simons requested Council's support for the initiative.
Mike Sorrenti, Port Moody, requested Council to explain why his property on St. Johns Street has been left out of the Official Community Plan while other nearby properties were included.

Presentation: Fire Chief
File: 14-7200-05/Vol 04
Fire Chief Remo Faedo gave a presentation on the Port Moody Fire Rescue Home Safety Program, noting the following:
- Home safety inspections are conducted free of charge for residents
- funding for the program comes from money bequeathed to the Port Moody Fire Department by the Charles Judd Estate;
- During a home safety check, Fire-Rescue members make cooking safety recommendations; check for safe use of electrical devices; discuss candle, matches, and lighter safety; review fire and general safety topics; review a fire escape plan; and check smoke alarms;
- The program was initially available to Port Moody residents who are 65 or older, disabled, or are at high risk; starting May 1, 2016, all Port Moody residents, tenants, and property owners will be able to participate;
- Since February 2016, Port Moody Fire Rescue has scheduled 25 inspections, installed 21 smoke alarms, and replaced five batteries;
- Members leave fire safety and emergency preparedness information packages with residents upon completion of inspections.

4.1 Adoption of Minutes
File: 01-0550-05

RC16/155
Moved, seconded, and CARRIED
THAT the minutes of the Special Meeting (to Close Meeting) of Council held Tuesday, April 12, 2016 be adopted. RC16/156
Moved, seconded, and CARRIED
THAT the minutes of the Regular Meeting of Council held Tuesday, April 12, 2016 be adopted.

5. Consent Agenda
At the request of Council, all items on the Consent Agenda were removed for consideration under section 6.

 
5.1 Committee of the Whole Resolutions for Ratification

2016 Community Grants Budget - $19,000
RC16/157
Moved, seconded, and CARRIED
THAT the following recommendation from the Committee of the Whole Meeting of April 19, 2016 be ratified:

CW16/078
THAT the $19,000 allocated for community grants for 2016 be informally awarded through the Finance Committee as has been done in the past;
AND THAT any funds not used in 2016 be carried over to grant funding in 2017.
(Voting against: Councillors Dilworth and Lahti, and Mayor Clay)

2016 Action Plan to Address Knotweed on City Lands
RC16/158
Moved, seconded, and CARRIED
THAT the following recommendation from the Committee of the Whole Meeting of April 19, 2016 be ratified:

CW16/077
THAT the use of herbicide application, as a means to initiate the removal of knotweed at select sites on City property as part of the 2016 Knotweed Action Plan for City lands, be endorsed subject to approval of the 2016 capital project budget, as recommended in the report dated April 8, 2016 from Development Sen/ices Department- Sustainability Division regarding 2016 Action Plan to Address Knotweed on City Lands.

 
Report: Development Services Department - Sustainability Division, dated April 18, 2016
File: 13-6750-06

RC16/159
Moved, seconded, and CARRIED
THAT the City's participation in the BC Ale Trail Initiative in 2016 be endorsed as recommended in the report dated April 18, 2016 from Development Services Department - Sustainability Division regarding Participation in the BC Ale Trail Initiative;
AND THAT a budget of $9,000 for the City's 2016 contribution towards the BC Ale Trail Initiative be forwarded to the Finance Committee to identify an appropriate funding source.

 
Report: Community Care Committee, dated April 12, 2016
File: 01-0360-20-02

RC16/160
Moved and seconded
THAT the Terms of Reference for the Community Care Committee be amended to include a Youth Focus Committee Representative as recommended in the report dated April 12, 2016 from Community Care Committee regarding Committee Terms of Reference Amendments;
AND THAT the Terms of Reference for the Transportation Committee be amended to include a Community Care Committee Representative;
AND THAT Saeed Jafaei be appointed to the Transportation Committee as the Community Care Committee Representative.

Separation of the motion was requested.
The question on the first clause of the motion was put to a vote;
the motion was CARRIED.
(Voting against: Councillors Glumac and Lahti, and Mayor Clay)

The question on the remaining clauses of the motion was put to a vote; the motion was DEFEATED.
(Voting against: Councillors Dilworth, Glumac, and Lahti, and Mayor Clay)

7.1 Amendments to Water Shortage Response Bylaw, 2005, No. 2657 - Adoption
Memo: Corporate Services Department Division, dated April 19, 2016
Files: 12-5970-00 and 09-3900-02

Legislative Services
A Bylaw to amend City of Port Moody Water Shortage Response Plan Bylaw, 2005, No. 2657.

RC16/161
Moved, seconded, and CARRIED
THAT City of Port Moody Water Shortage Response Plan Bylaw, 2005, No. 2657, Amendment Bylaw No. 3, 2016, No. 3047 be now adopted.

7.2 Rezoning Application for 2713-2725 Clarke Street/87 Moody Street
City of Port Moody Zoning Bylaw, 1988, No. 1890, Amendment Bylaw No. 231, 2015, No. 3027
Files: 6700-20-126 and 09-3900-02

A Bylaw to rezone the properties at 2713-2725 Clarke Street/87 Moody Street from Comprehensive Development 39 (CD39) zone to Comprehensive Development 64 (CD64) zone. RC16/162

Moved, seconded, and DEFEATED
THAT City of Port Moody Zoning Bylaw, 1988, No. 1890, Amendment Bylaw No. 231, 2015, No. 3027 be read a third time.
(Voting against: Councillors Glumac, Junker, Lahti, Royer, and Vagramov)

7.3 Official Community Plan Text Amendments for the Charles Street Area
City of Port Moody Official Community Plan Bylaw 2014, No. 2955, Amendment Bylaw No. 5, 2016, No. 3031 (Charles Street)
Files: 6700-20-135 and 09-3900-02

A Bylaw to amend Official Community Plan Bylaw No. 2955 to include text amendments for the Charles Street Area.

RC16/163
Moved, seconded, and CARRIED
THAT City of Port Moody Official Community Plan Bylaw 2014, No. 2955, Amendment Bylaw No. 5, 2016, No. 3031 (Charles Street), be read a third time.
(Voting against: Councillors Glumac and Royer)

RC16/164
Moved, seconded, and CARRIED
THAT City of Port Moody Official Community Plan Bylaw 2014, No. 2955, Amendment Bylaw No. 5, 2016, No. 3031 (Charles Street), be now adopted.
(Voting against: Councillors Glumac and Royer)

 
Report: Fire-Rescue, dated April 14, 2016
File: 14-7200-05/Vol 04

RC16/165
Moved, seconded, and CARRIED
THAT the report dated April 14, 2016 from Fire-Rescue regarding Port Moody Fire Rescue Home Safety Program be received for information.

 
Presentation: General Manager of Financial Services
Report: Financial Services Department, dated April 14, 2016
Files: 05-1700-03-08/2016 and 09-3900-02
A Bylaw to establish the budget for the 2016-2020 Five Year Financial Plan.
 
 
RC16/166
Moved, seconded, and CARRIED
THAT the meeting be extended for up to one additional hour beyond 10:00pm.

RC16/167
Moved, seconded, and CARRIED
THAT City of Port Moody Financial Plan Bylaw, 2016, No. 3048 be read a first time as recommended in the report dated April 14, 2016 from Financial Services Department regarding 2016-2020 Five Year Financial Plan and Related Bylaw.

RC16/168
Moved, seconded, and CARRIED
THAT Bylaw No. 3048 be read a second time.

RC16/169
Moved, seconded, and CARRIED
THAT Bylaw No. 3048 be read a third time.

 
Report: Financial Services Department, dated April 14, 2016
Files: 05-1700-03-08/2016 and 09-3900-02

A Bylaw to establish the City of Port Moody Tax rates for 2016.

RC16/170
Moved, seconded, and CARRIED
THAT City of Port Moody Annual Property Tax Rates Bylaw, 2016, No. 3049 be read a first time as recommended in the report dated April 14, 2016 from Financial Services Department regarding 2016 Property Tax Rates Bylaw.

RC16/171
Moved, seconded, and CARRIED
THAT Bylaw No. 3049 be read a second time.

RC16/172
Moved, seconded, and CARRIED
THAT Bylaw No. 3049 be read a third time.

9.4 Rezoning and Development Permit for 2621 St. Johns Street
Report: Development Services Department - Planning Division, dated April 13, 2016
Files: 6700-20-133 and 3060-20-78

RC16/173
Moved, seconded, and CARRIED
THAT Zoning Bylaw, 1988, No. 1890, Amendment Bylaw No. 230, 2015, No. 3019 be now adopted, as recommended in the report dated April 13, 2016 from Development Services Department - Planning Division regarding Rezoning and Development Permit for 2621 St. Johns Street;
AND THAT Development Permit 2016-78 be issued;
AND THAT the Mayor and Corporate Officer be authorized to execute the necessary legal documents in support of this application.

 
Report: Development Services Department - Planning Division, dated April 15, 2016
Files: 6700-20-131 and 09-3900-02
 
RC16/174
Moved, seconded, and CARRIED
THAT City of Port Moody Zoning Bylaw, 1988, No. 1890, Amendment Bylaw No. 232, 2016, No. 3028 be read a first time as recommended in the report dated April 15, 2016 from Development Services Department - Planning Division regarding Rezoning Application for 2824-2830 St. George Street.

RC16/175
Moved, seconded, and CARRIED
THAT Bylaw No. 3028 be read a second time.

RC16/176
Moved, seconded, and CARRIED
THAT Bylaw No. 3028 be referred to a Public Hearing to be held on Tuesday, May 10, 2016 at City Hall, 100 Newport Drive, Port Moody.

 
Report: Engineering and Parks Services Department, dated March 11, 2016
File: 09-3900-02
A Bylaw to amend City of Port Moody Solid Waste Bylaw, 2009, No. 2816 to update the list of eligible materials.
RC16/177
Moved and seconded
THAT City of Port Moody Solid Waste Bylaw, 2009, No. 2816, Amendment No. 3, 2016, No. 3046 be read a first time as recommended in the report dated March 11, 2016 from Engineering and Parks Services Department regarding Amendments to Solid Waste Bylaw, 2009, No. 2816.
RC16/178
Moved, seconded, and CARRIED
THAT this item be deferred for redefinition of "Food Scraps".
(Voting against: Councillors Dilworth and Lahti, and Mayor Clay)
 
RC16/179
Moved, seconded, and CARRIED
THAT staff be directed to further review the Solid Waste Bylaw prior to its return to Council.

 
Presentation: Transportation Planner
Report: Engineering and Parks Services Department - Transportation Division, dated April 14, 2016
File: 8330-22
 
 
RC16/180
Moved, seconded, and CARRIED
THAT the report dated April 14, 2016 from Engineering and Parks Services Department - Transportation Division regarding Master Transportation Plan Update 4: Discussion Paper 3 be received for information.
Report: Mayor Mike Clay, dated April 7, 2016
File: 0470-01

 
RC16/181
Moved, seconded, and CARRIED
THAT funding of up to $1,150.00 from the Mayor and Council Conventions and Dues Account be approved for the Mayor's attendance at the Mayors' Caucus in Fort St. John from May 2-4, 2016 as recommended in the report from Mayor Mike Clay dated April 7, 2016 regarding 2016 BC Mayors' Caucus.
 
Report: Community Services Department - Cultural Services - Division, dated April 17, 2016
File: 18-7810-01
 
RC16/182
Moved, seconded, and CARRIED
THAT staff proceed with an application to the Celebrate Canada program for the maximum allowable amount as recommended in the report dated April 17, 2016 from Community Services Department - Cultural Services Division regarding Canada Day Celebration 2017 - Grant Options;
AND THAT staff report back with a final event plan once the City has been advised on the outcome of the grant application;
AND THAT staff be permitted to work with Golden Spike Days Society to place deposits to secure key components for Canada Day, such as a headliner, fireworks, and a logging show;
AND THAT the City prepare letters of support for the Heritage Society and Yarilo Contemporary Music Society for their applications to the Canada 150 fund, if requested.

 
9.10 Committee of the Whole Meeting Format
Report: Councillor Meghan Lahti, dated April 13, 2016
File: 01-0550-00
 
RC16/183
Moved, seconded, and CARRIED
THAT any Committee of the Whole Meetings scheduled for the first and third Tuesdays of each month be held within Special Council Meetings as recommended in the report dated April 13, 2016 from Councillor Meghan Lahti regarding Committee of the Whole Meeting Format.
 
9.11 Travel and Expense PolicyExemption
Report: Councillor Zoe Royer, dated April 18, 2016
File: 01-0390-20-02/2016
RC16/184
Moved, seconded, and CARRIED
THAT an exemption from the City's Travel and Expense Policy be granted to allow reimbursement of Councillor Zoe Royer's airfare for City Business Travel to the 2016 Federation of Canadian Municipalities Conference.
Report: Mayor Mike Clay, dated April 11, 2016
File: 08-3090-20-118
 
RC16/185
Moved, seconded, and CARRIED
THAT staff be directed to reimburse Mr. Glen Cherpak $3,000.00 for costs incurred for his variance request as recommended in the report dated April 11, 2016 from Mayor Mike Clay regarding 132 April Road Development Variance Permit Cost Reimbursement.
9.13 Request for Staff Support for the Community Engagement Subcommittee
On-Table Memo: Councillor Zoe Royer, Chair, Community Care Committee, dated April 25, 2016
File: 01-0360-20-02
 
RC16/186
Moved and seconded
THAT the request for staff support of up to six hours to the Community Engagement Subcommittee be approved;
AND THAT the funding request of $400 associated with the provision of staff support for the Community Engagement Subcommittee, be approved and be funded from Council Contingency.
RC16/187
Moved, seconded, and CARRIED
THAT the foregoing motion be amended by replacing "approved and be funded from Council Contingency" to
"referred to Finance Committee for identification of a funding source".
The question on the main motion (RC16/186) as amended (by RC16/187) was put to a vote; the motion was CARRIED.
 
10.1 Proclamation Request - National Missing Children's Month and Missing Children's Day
Letter: Child Find BC, dated March 30, 2016
File: 01-0630-01-2016

RC16/188
Moved, seconded, and CARRIED
THAT May 2016 be declared National Missing Children's Month and May 25, 2016 be declared National Missing Children's Day in the City of Port Moody.
Email: Caroline Locher-Lo, dated April 4, 2016
File: 01-0630-01-2016
 
RC16/189
Moved, seconded, and CARRIED
THAT May 8, 2016 be declared Tzu Chi Day in the City of Port Moody.
10.3 Proclamation Request - Public Works Week
Letter: Public Works Association of British Columbia, dated March 22, 2016
File: 01-0630-01-2016

RC16/190
Moved, seconded, and CARRIED
THAT May 15-21, 2016 be declared National Public Works Week in the City of Port Moody.
Proclamation Request: Mayor Mike Clay
File: 01-0630-01-2016
 
RC16/191
Moved, seconded, and CARRIED
THAT May 1-7, 2016 be declared Youth Week in the City of Port Moody.
11.1 Council Verbal Reports
Councillor Glumac provided the following Notice of Motion:
THAT staff draft a Zoning Bylaw text amendment to expand permitted uses within the M1 Light Industrial Zone on Murray Street to include Restaurants.
11.2 Staff Verbal Reports

 
12. Information Items
 
12.1 Committees, Commissions, and Boards - Minutes
• Economic Development Committee - March 2, 2016
• Youth Focus Committee - March 9, 2016
• Parks and Recreation Commission - March 9, 2016
• Seniors Focus Committee - March 10, 2016
• Heritage Commission - March 10, 2016
• Community Care Committee - March 14, 2016
• Transportation Committee - March 16, 2016
• Environmental Protection Committee - March 21, 2016
• Letter from Ministry of Community, Sport, and Cultural Correspondence Development and Minister Responsible for TransLink, dated April 8, 2016 regarding availability and provision of transportation and accommodation services
 
13. Public Input
John Grasty, Port Moody, noted that real estate disclosure statements should provide buyers with information about the surrounding neighbourhood.
 
14. Adjournment
The Mayor declared the meeting adjourned at 11:00pm.
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