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Jan 12,2016 Regular Council

 
Agenda                      Minutes
 


1.1 Introduction of Art at Council

Verbal Report: Mayor Clay
File: 18-7705-01

Mayor Clay introduced an acrylic painting by artist Jeff Wilson, noting that the piece titled Boot Hill Junction is part of Mr. Wilson's sign series. Mayor Clay noted that Mr. Wilson is drawn to subjects that refer to local history, culture, or wildlife, and tell a story, and that the boot sign painting was inspired by a sign advertising the Boot Hill Junction store located on Kyle Street.
It was noted that this piece will be one of many on display at the Arts Centre for the exhibition titled Inspiring Creativity, running January 14 to February 11, 2016.

2. Public Input
Valerie Simons, Port Moody, noted that the Port Moody Arts Centre had presented a cheque for $43,750 to the City in December 2015 as final payment on funds borrowed from the City to complete the Arts Centre Atrium Connector, and expressed thanks to Council for making the project possible.
Ann Hulbert, Port Moody, expressed concerns about the proposed musical highway, noting that additional police presence on the Barnet Highway would be a better way to slow traffic down.
Brian Sproule, Port Moody, expressed concerns about contaminated soil from Port Moody being dumped in Shawnigan Lake.
Lori Holdenried, Port Moody, noted that Canada Post has completed its safety study, and has permanently stopped mail delivery to homes on Gatensbury Road and installed community mailboxes on Grant Street. Ms. Holdenried urged Council to make with safety improvements in the area.
Laura Colpitts, Shawnigan Lake, expressed concerns about contaminated soil being transported from Port Moody to Shawnigan Lake, and contaminants seeping into the area's watershed.
Sonia Furstenau, Shawnigan Lake, expressed concerns about contaminated soil from Port Moody being processed in Shawnigan Lake, noting that an environmental assessment was not done on the site. Ms. Furstenau also expressed concerns about drinking water safety, noting that a contaminated landfill should not be located near the headwaters of a watershed.
Rod MacVicar, Port Moody, expressed concerns about contaminated soil from Port Moody being processed in Shawnigan Lake and urged Council to address the issue.
Pat McGrath, Port Moody, expressed concerns about the potential installation of a musical highway in Port Moody, noting that funds could be better used for other projects. Mr. McGrath noted that the musical highway would be a distraction to drivers and that there are safer ways to slow traffic down, including stricter law enforcement.
Bruce Gibson, representing the Flavelle Sawmill, expressed thanks to the Port Moody Police and Fire Departments for their efforts in fighting a fire and explosion inside Flavelle Sawmill early that morning. Mr. Gibson noted that all workers had escaped the building and no one was injured in the incident.
Ruth Foster, Belcarra, expressed concerns about contaminated soil from Port Moody being processed in Shawnigan Lake. Ms. Foster urged Council to take action, noting that the landfill operations could contaminate local drinking water and harm a productive Coho salmon stream and sacred bathing spot for local First Nations.

 
File: 0230-01

Clyde Hill and Corey Hawkins presented a proposal for a free music festival being planned for August 27, 2016 in Rocky Point Park featuring country, rock, and folk music. It was noted that the goal is to provide community and family-oriented entertainment while supporting local artists, Port Moody's craft breweries, and local food trucks. Messrs Hill and Hawkins asked Council for financial support in the amount of $35,000, noting that any sponsorship funds received would be returned to the City.
In response to questions from Council, Mr. Hawkins noted that local talent would be given top priority for the event, but that talent from outside Port Moody would also be invited, and that he and Mr. Hill would be the event organizers.

 
Delegation Request: Mohan Kang, dated December 10, 2015
File: 0230-01

Mohan Kang, President of the BC Taxi Association, provided an overview of the activities of the BC Taxi Association, noting that taxi drivers in Metro Vancouver are strictly regulated and required to undergo six-month mechanical inspections through designated garages, and abide by a variety of local, provincial, and federal rules and regulations. Mr. Kang expressed concerns about Uber drivers being permitted to operate without having to comply with the same restrictions as are imposed on taxi drivers.
Mr. Kang requested that the City of Port Moody send a letter to the Minister of Transportation to request that Uber be subjected to the same regulations as taxi services in British Columbia.

 
Delegation Request: Todd Mizuik, Raymond Lam, Gary Isacson, South Island Resource Management Ltd., dated December 29, 2015 / File: 0510-01

Todd Mizuik, co-owner of South Island Resource Management (SIRM), gave a presentation on the company's operations in Shawnigan Lake, noting that the company is in compliance with the terms of its permit and all hazardous waste and contaminated site regulations. Mr. Mizuik noted that all water that comes into contact with contaminated soil is controlled, contained, and treated, and is never discharged from the site untreated. Mr. Mizuik also noted that the company is in constant communication with its oversight agencies, which include the Ministry of Environment, the Ministry of Mines, third-party independent geotechnical and civil engineering firms, environmental and ecological consultants, advisory committees comprising various stakeholders, and WorkSafe BC.
Mr. Mizuik responded to questions from Council regarding environmental testing, operational oversight, the water treatment process, and the terms of the company's operations permit.

 
4.1 Minutes
File: 01-0550-05
 
RC16/001
Moved, seconded, and CARRIED
THAT the minutes of the Regular Meeting of Council held Tuesday, December 8, 2015 be adopted.
 
5. Consent Agenda

RC16/002
Moved, seconded, and CARRIED
THAT the recommendations contained in the following items presented in the January 12, 2016 Regular Council Consent Agenda be adopted:
5.1 - Finance Committee Resolutions for Ratification;
5.2 - Committee of the Whole Resolutions for Ratification;
5.3 - 2015 Annual Report - Arts and Culture Committee;
5.4 - Community Care Committee 2015 Annual Report;
5.5 - Economic Development Committee - 2015 Annual Report;
5.6 - Environmental Protection Committee - 2015 Annual Report;
5.7 - 2015 Heritage Commission Annual Report;
5.8 - Parks and Recreation Commission Annual Report 2015;
5.9 - Transportation Committee 2015 Annual Report;
5.10 - Parks and Recreation Master Plan Final Version;
5.11 - 2016 Asset Management Planning Program Grant;
and
5.12 - Seniors Focus Committee 2016 Work Plan.

The items and recommendations referred to above are as follows:

5.1 Finance Committee Resolutions for Ratification
Inlet Park Fields - Capital Plan Inclusion

Recommendation adopted on consent:
THAT the following recommendations from the Finance Committee Meeting of January 5, 2016 be ratified:

FC16/002 and 003
THAT staff report back with potential long-term funding mechanisms for a project to upgrade Inlet Park Fields;
AND THAT staff recommend current projects that can potentially be pushed back to make room for the Inlet Park Fields project.

FC16/004
THAT the report dated December 16, 2015 from Financial Services Department regarding Inlet Park Fields - Capital Plan Inclusion be received for information.

FC16/005
THAT $200,000 of the $291,000 currently allocated from the federal gas tax funds, $75,000 of the $151,000 2016 Federal Gas Tax Transfer, and $100,000 of the 2015 Operating Budget Surplus be placed into a new capital reserve, Inlet Park Field Redevelopment Capital Reserve;
AND THAT staff and the Port Moody Soccer Club work together to develop a program to seek corporate sponsorship and donation opportunities for the Inlet Field project.

Additional Funding for 2015-2018 Strategic Plan Initiatives

FC16/008
THAT staff report back with an overview of cost estimates for the projects discussed in the report dated December 14,2015 from Financial Services Department regarding Additional Funding for 2015-2018 Strategic Plan Initiatives.

Funding for Food Truck

FC16/009
Signage THAT the $750 for signage for Food Truck Parking, as outlined in the report dated November 5, 2015 from Development Services Department - Building, Bylaw, and Licensing Division regarding Amendments to the Food Truck Licensing Regulations, be funded from Council Contingency.

Increased Food Budget for Seniors Focus Committee Meetings

FC16/010
THAT the revised Seniors Focus Committee food budget of $1,518, as recommended in the report dated November 27, 2015 from the Seniors Focus Committee regarding Increased Membership of Seniors Focus Committee, be funded from Council Contingency.

Capital Project Status Update - Period Ending November 2015

FC16/011
THAT the Capital Project Status Update - Period Ending November 2015 be deferred to the January 19,2016 Finance Committee meeting.

Budget Deliberations

FC16/012
THAT the $145,900 previously allocated for undetermined staff resources be reduced to $53,000. FC16/013
THAT a 2016 tax increase of 5.88%, less the utilities shift of 0.75%, for a total tax increase of 5.13% be presented at the Budget Public Consultation Workshop to be held on January 28, 2016;
AND THAT the Budget Public Consultation Workshop presentation show a combined City and Police proposed increase of 2.0% for 2017 to 2020.

5.2 Committee of the Whole Resolutions for Ratification

 
Recommendation adopted on consent:
THAT the following recommendations from the Committee of the Whole Meeting of January 5, 2016 be ratified:

Community Events
CW16/004
THAT $30,000 of community grant funding for 2016 be allocated to the Parade;
THAT $10,000 of community grant funding for 2016 be allocated to Day of Arts;
THAT $30,000 of community grant funding for 2016 be allocated to the Community Picnic and/or Fireworks;
THAT a new granting program for community-led events be discussed during the 2017 budget process.

2014 Solid Waste and Recycling Annual Report

CW16/007
THAT the report dated December 14, 2015 from Engineering and Parks Services - Parks and Public Works Division regarding 2014 Solid Waste and Recycling Annual Report be received for information.

Credit Card Payments for Property Taxes

CW16/008
THAT the report dated November 30, 2015 from Financial Services Department regarding Credit Card Payments for Property Taxes be received for information;
AND THAT third party credit card services be monitored for improved uptake and administrative experience in other municipalities prior to taking further action as described in the report dated November 30, 2015 from Financial Services Department regarding Credit Card Payments for Property Taxes.

Proposed Amendments to Fire Protection and Emergency Response Bylaw and Related Amendment to Fees Bylaw

CW16/011
WHEREAS the City of Port Moody Council has not researched nor published any factual information for any Port Moody residents withregard to the widely documented health and safety effects of burning wood debris and carcinogenic wood smoke emissions;
And in light of the fact that every other municipality in the Lower Mainland has banned wood as an outdoor residential burning fuel for health and safety reasons, and has substituted the sanctioning of six alternate safe fuels other than wood;
BE IT RESOLVED THAT that any further deliberation by Port Moody Council on amending the Fire Protection and Emergency Response Bylaw be held in abeyance until such time as public input and/or research information from health and environmental agencies can be sought related to safety and health concerns as a result of the outdoor burning of wood;
AND THAT public input and/or research be specifically sought from, but not limited to, the following agencies:
Environment Canada;
Metro Vancouver;
The BC College of Physicians and Surgeons;
The BC Cancer Agency;
And other Vancouver Metro Municipalities;
The Senior Citizens Association of BC;
The University of British Columbia; and
The David Suzuki Foundation.

Tree Management on City Property Policy

CW16/013
THAT the comments on City of Port Moody Corporate Policy 12-6300-03 Tree Management on City Property (Tree Management Policy) from the Environmental Protection Committee be received and incorporated into the Policy as recommended in the report dated December 18, 2015 from the Environmental Protection Committee;
AND THAT the Tree Management Policy provided as Attachment 1 be approved;
AND THAT further updates to the City's Tree Management Policy pertaining to a process for addressing community requests and use of an urban forest reserve fund be added to the 2016 work plan for the Environmental Protection Committee.

2015 Invasive Plant Management Program Review

CW16/014
THAT the report dated December 18, 2015 from Development Services Department - Sustainability Division regarding 2015 Invasive Plant Management Program Review be received for information.

 
Report: Arts and Culture Committee, dated December 7, 2015 / File: 01-0360-20

Recommendation adopted on consent:
THAT the report dated December 7, 2015 from the Arts and Culture Committee regarding 2015 Annual Report - Arts and
Culture Committee be received for information.
Report: Community Care Committee, dated November 30, 2015 / File: 0360-20-02

 
Recommendations adopted on consent:
THAT the report dated November 30, 2015 from the Community Care Committee regarding its 2015 Annual Report be received for information;
AND THAT the 2016 Community Care Committee be asked to review this report and bring forward its annual work plan by February 2016.

 
5.5 Economic Development Committee - 2015 Annual Report
Report: Economic Development Committee, dated December 10, 2015 / File: 13-6870-01
 
Recommendations adopted on consent:
THAT the report dated December 10, 2015 from the Economic Development Committee regarding Economic Development
Committee - 2015 Annual Report be received for information;
AND THAT the 2016 Economic Development Committee be asked to review this report and bring forward its annual work plan by March 2016.

 
5.6 Environmental Protection Committee - 2015 Annual Report
Report: Environmental Protection Committee, dated November 16, 2015 / File: 0360-20-04
 
Recommendations adopted on consent:
THAT the report dated November 16, 2015 from Environmental Protection Committee regarding Environmental Protection
Committee - 2015 Annual Report be received for information;
AND THAT in 2016, the Environmental Protection Committee be asked to review this report and bring forward its annual work plan by March 2016.

 
5.7 2015 Heritage Commission Annual Report
Report: Heritage Commission, dated December 15, 2015 / File: 0360-20-09-03

 
Recommendations adopted on consent:
THAT the report dated December 15, 2015 from the Heritage Commission regarding its 2015 Annual Report be received for
information;
AND THAT the 2016 Heritage Commission be asked to review this report and bring forward its annual work plan by March
2016.

 
Report: Parks and Recreation Commission, dated October 22, 2015 / File: 15-8160

 
Recommendations adopted on consent:
THAT the report dated October 22, 2015 from the Parks and Recreation Commission regarding the Parks and Recreation Commission Annual Report 2015 be received for information;
AND THAT the Parks and Recreation Commission be asked to review this report and bring forward its annual work plan in March 2016.

 
Report: Transportation Committee, dated November 12, 2015 / File: 0360-20-06
 
Recommendations adopted on consent:
THAT the Transportation Committee 2015 Annual Report dated November 12, 2015 be received;
AND THAT the 2016 Transportation Committee be asked to review this report and bring forward its Annual Work Plan in March 2016.

 
Report: Community Services Department, dated December 10, 2015 / File: 12-6240-20-08/01
 
Recommendation adopted on consent:
THAT the Parks and Recreation Master Plan be approved for implementation with the amendments as recommended in the report dated December 10, 2015 from Community Services Department regarding Parks and Recreation Master Plan Final Version.

 
Report: Financial Services Department, dated December 15, 2015 /  File: 05-1855-01
 
Recommendations adopted on consent:
THAT staff be authorized to apply to the 2016 Asset Management Planning Program for matching grant funds of up to $10,000 towards the Sustainable Service Delivery Strategy/Asset Management Strategy project;
AND THAT staff provide overall grant management as recommended in the report dated December 15, 2015 by
Financial Services Department regarding 2016 Asset Management Planning Program Grant.

 
Report: Seniors Focus Committee, dated December 15, 2015 / File: 15-8160
 
Recommendation adopted on consent:
THAT the Seniors Focus Committee 2016 Work Plan be approved as attached to and recommended in the report dated December 15, 2015 from the Seniors Focus Committee regarding Seniors Focus Committee 2016 Work Plan.

 
Councillor Vagramov left the meeting at this point and did not return.
 
7.1 City of Port Moody Temporary Borrowing Bylaw, 2015, No. 3030
Memo: Corporate Services Department - Legislative Services Division, dated January 7, 2016 / File: 3900-02
 
City of Port Moody Temporary Borrowing Bylaw, 2015, No. 3030, being a Bylaw to authorize the temporary borrowing of funds for the completion of capital remedial works to City facilities and the City's transportation system pending the sale of debentures.
 
RC16/003
Moved, seconded, and CARRIED
THAT City of Port Moody Temporary Borrowing Bylaw, 2015, No. 3030 be now adopted.

 
7.2 City of Port Moody Business Licensing and Regulation Bylaw, 2015, No. 3000, Amendment Bylaw No. 1, 2015, No. 3025
Memo: Corporate Services Department - Legislative Services Division, dated January 7, 2016 / File: 3900-02
 
City of Port Moody Business Licensing and Regulation Bylaw, 2015, No. 3000, Amendment Bylaw No. 1, 2015, No. 3025, being a Bylaw to amend City of Port Moody Business Licensing Bylaw, 2015, No. 3000.
 
RC16/004
Moved, seconded, and CARRIED
THAT City of Port Moody Business Licensing and Regulation Bylaw, 2015, No. 3000, Amendment Bylaw No. 1, 2015, No. 3025 be now adopted.
(Voting against: Councillors Glumac and Royer)
 

 
City of Port Moody Fire Protection and Emergency Response Bylaw, 2010, No. 2835, Amendment Bylaw No. 1, 2015, No. 3034, being a Bylaw to amend City of Port Moody Fire Protection and Emergency Response Bylaw, 2010, No. 2835. City of Port Moody Fees Bylaw, 2015, No. 3022, Amendment Bylaw No. 1, 2015, No. 3035, being a Bylaw to amend City of Port Moody Fees Bylaw, 2015, No. 3022 to include a fee for unauthorized silencing or resetting of a fire alarm system and a fee for open burning without City approval.
 
RC16/005
Moved, seconded, and CARRIED
THAT City of Port Moody Fire Protection and Emergency Response Bylaw, 2010, No. 2835, Amendment Bylaw No. 1, 2015, No. 3034 be now adopted;
AND THAT City of Port Moody Fees Bylaw, 2015, No. 3022, Amendment Bylaw No. 1, 2015, No. 3035 be now adopted.

 
 
7.4 Official Community Plan Amendment and Rezoning - 2313-2315 St. Johns Street
Memo: Corporate Services Department - Legislative Services Division, dated January 7, 2016 / File: 3900-02
 
City of Port Moody Official Community Plan Bylaw 2014, No. 2955, Amendment Bylaw No. 3, 2014, No. 2983 (2313-2315 St. Johns Street)(CD 61), being a Bylaw to amend City of Port Moody Official Community Plan Bylaw, 2014, No. 2955.
City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 223, 2014, No. 2982 (2313-2315 St. Johns Street) (CD 61), being a Bylaw to amend City of Port Moody Zoning Bylaw, 1988, No. 1890.
Staff responded to questions from Council regarding Land Use Committee recommendations, issues around traffic and parking on St. Andrews Street, enforcement of parking regulations, the view impact study conducted at the site, and the sustainability checklist score of the proposal.
 
RC16/006
Moved, seconded, and DEFEATED
THAT City of Port Moody Official Community Plan Bylaw 2014, No. 2955, Amendment Bylaw No. 3, 2014, No. 2983 (2313-2315 St. Johns Street)(CD 61) be read a third time;
AND THAT City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 223, 2014, No. 2982 (2313-2315 St. Johns Street)(CD 61) be read a third time.

(Voting against: Councillors Dilworth, Glumac, Junker, Lahti, and Royer, and Mayor Clay)

 
 
Report: Arts and Culture Committee, dated December 8, 2015 / File: 01-0360-20
 
RC16/007
Moved, seconded, and DEFEATED
THAT staff prepare a report for Council consideration regarding implementing a musical highway project as recommended in the report dated December 8, 2015 from the Arts and Culture Committee regarding Musical Highway.
(Voting against: Councillors Dilworth, Junker, and Lahti, and Mayor Clay)
 
 
9.2 Development Variance Permit 2015-120- 1248 loco Road
Report: Development Services Department - Planning Division, dated January 4, 2016 / File: 08-3090-20-120
 
RC16/008
Moved, seconded, and CARRIED
THAT issuance of Development Variance Permit 2015-120 be denied, as recommended in the report dated January 4, 2016 from Development Services Department - Planning Division regarding Development Variance Permit 2015-120 - 1248 loco
Road.
Report: Mayor Mike Clay, dated January 4, 2016 / File: 01-0550-02/2016
 
RC16/009
Moved, seconded, and CARRIED
THAT staff bring back to Council amendments for section 15.5.1 of the Official Community Plan, and any other associated OCP policies, to:
a) remove the requirement for a City developed comprehensive plan for the Charles Street neighbourhood prior to redevelopment applications;
b) include wording that land assembly be encouraged to provide a comprehensive development; and
c) include wording that provides an incentive for the creation of open/green space, connections to existing parks and trails, and enhancement of creeks and streams through 'density relocation' (i.e.: as was originally included in point 15.5.1(7), allowing additional height on a smaller footprint to 'give back' to green/open space.
(Voting against: Councillors Glumac and Royer)

Report: Councillor Diana Dilworth, Chair, 2015 Economic Development Committee, dated January 4, 2016 / File: 0360-20-03
RC16/010
Moved and seconded
THAT Council develop a strategic plan for economic development efforts that can provide a guiding vision, goals, and priorities as recommended in the report dated January 4, 2016 from Councillor Diana Dilworth, Chair of the 2015
Economic Development Committee regarding Economic Development Strategic Planning and Priorities.

RC16/011
Moved, seconded, and CARRIED
THAT the foregoing motion be amended by adding "AND THAT Council conduct a workshop to develop priorities on economic development efforts to provide guidance to the 2016 Economic Development Committee Work Plan."

 
RC16/012
Moved, seconded, and CARRIED
THAT the meeting be extended beyond 10:00pm.
 
The question on the main motion (RC16/010) as amended (by RC16/011) was put to a vote; the motion was CARRIED.
Letter: Metro Vancouver, dated November 23, 2015 / File: 0480-20-30
 
RC16/013
Moved and seconded
THAT a letter be sent to advise Metro Vancouver:
THAT the City of Port Moody supports the Draft Regional Housing Strategy;
AND THAT the City of Port Moody specifically endorses the five goals as outlined in the Draft Regional Housing Strategy;
AND THAT the Draft Regional Housing Strategy be referred to the Community Care Committee for their information.
 
RC16/014
Moved, seconded, and CARRIED
THAT the foregoing motion be amended by adding after the second sub-clause of the first clause: "AND THAT emphasis is to be placed on the inclusion of rental housing as outlined in goal #2 of the Strategy."
The question on the main motion (RC16/013) as amended (by RC16/014) was put to a vote; the motion was CARRIED.

 
Letter: Metro Vancouver, dated January 4, 2016 /  File: 0480-20-02
 
RC16/015
Moved, seconded, and CARRIED
THAT the letter from Metro Vancouver dated January 4, 2016 regarding the Draft Regional Food System Action Plan be received for information;
AND THAT a letter be sent to advise Metro Vancouver that the City of Port Moody has no comment on the Draft Regional
Food System Action Plan.

 
Letter: Variety the Children's Charity, dated December 12, 2015 / File: 0630-01
 
RC16/016
Moved, seconded, and CARRIED
THAT February 8-14, 2016 be declared Variety Week in the City of Port Moody.

10.4 Proclamation Request - Eating Disorder Awareness Week
Email: Kimberly Strain, BC Provincial Eating Disorders Awareness , dated Novembers, 2015 / File: 0630-01
RC16/017
Moved, seconded, and CARRIED
THAT February 1-7, 2016 be declared Eating Disorder Awareness Week in the City of Port Moody.
 
11.1 Council Verbal Reports
11.2 Staff Verbal Reports
 
 
Arts and Culture Committee - October 5, 2015
Youth Focus Committee - October 14, 2015
Land Use Committee - November 3, 2015
Economic Development Committee - November 4, 2015
Parks and Recreation Commission - November 5, 2015
Fire Department Advisory Committee - November 9, 2015
Seniors Focus Committee - November 12, 2015

 
Letter from UBCM dated November 26, 2015 re Gas Tax Agreement Community Works Fund Payment
Letter from Metro Vancouver dated December 2, 2015 re GVS&DD Board Adoption of Bylaws 292, 294, and 295
Letter from Pacific Coast Terminals dated December 11, 2015 re Presentation to Council
Letter from City of Langley dated December 15, 2015 re 2016 FCM Resolution - Build Canada Grant Funding
Letter from BC Emergency Health Services dated December 18,
2015 re Pre-Hospital Emergency Care
Letter from Ministry of Environment dated December 21, 2015 re Marine Oil Spill Response Plan
Letter from Ministry of Energy and Mines dated December 29, 2015 re Burrard Thermal Plant Closure
Letter from City of 12.3 Burnaby re NEB Hearings
RC16/018
Moved, seconded, and CARRIED
THAT a letter be sent to the Prime Minister's Office in support of the City of Burnaby's request to put the current National Energy Board Panel review of pipeline projects in Canada on hold until the new process and a broadened panel have been implemented, and to immediately suspend the current NEB Hearings.
 
Public Input
Sonia Furstenau, Shawnigan Lake, expressed concerns about the provincial statutory decision maker not visiting the South Island Resource Management operations site prior to signing the operations permit.
 
Adjournment
The Mayor declared the meeting adjourned at 10:17pm.
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