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Nov 22,2016 Regular Council

Agenda               Minutes
 
 

1.1 Introduction ofArt At Council

Verbal Report: Mayor Clay
File: 18-7705-01

Mayor Clay introduced the evening's Art at Council, a group of performing art students from the Caulfield School of Dance.
Mayor Clay noted that Cori Caulfield grew up in Port Moody where, in 1982, she established the Caulfield School of Dance, which is now considered one of the best dance, voice, and theatre arts schools in the Tri-Cities and beyond. Mayor Clay noted that the school offers general and elite professional training in many forms of dance, musical theatre, and voice, as well as instruction in acting and acrobatics. Mayor Clay also noted that past students of the school have continued on to top international ballet companies, a Tony Award winning Broadway production, film, TV, and more. Renowned Canadian pop and opera performer, Melody Courage, led the group in singing We Need a Little Christmas.

2. Public Input
Terri Evans, Port Moody, on behalf of the Tri-Cities Urban Food Forum, encouraged Council to support the creation of a Food Security Task Force, noting that food security contributes to the health of and enhances economic development in the City.
Tabitha McLoughlin, Chair of the Port Moody Farmers Market, expressed support for the creation of a Food Security Task Force in Port Moody.
David Ritcey, Port Moody, expressed opposition to proposed zoning changes that would enable narrow lot subdivision in Moody Centre, noting that the proposed changes would make heritage preservation less attractive as it is more expensive than demolition of older homes. Mr. Ritcey noted that the proposed setbacks would limit the number of heritage homes eligible for the narrow lots, and that impacts and options should be further reviewed.
Tammy Nguyen-Luong, Port Moody, expressed support for narrow lot subdivision, but noted that a minimum lot size of 400 square metres would be more financially viable for families.
Chris Rowe, Port Moody, expressed support for narrow lot subdivision, but noted that the maximum house size should be set at least 2,700 square feet to allow for basement suites and increased density in single family neighbourhoods.
Alex Augustyniak, Port Moody, expressed support for narrow lot subdivision, noting that it offers an option for property owners to increase density in the area which would help businesses in Moody Centre be more successful.
Karen Lim, Port Moody, expressed opposition to narrow lot subdivision, noting that the proposed changes would not fit the character of the neighbourhood. Ms. Lim noted that she would support narrow lot subdivision if the maximum height and site coverage were reduced and side yard setbacks were kept at five (5) feet.

RC16/405
Moved, seconded, and CARRIED
THAT the Public Input period be extended for an additional 15 minutes.

Martha Meimetis, Port Moody, expressed opposition to narrow lot subdivision, noting that larger lots allow people to have large gardens, but that she would support smaller lots if the maximum height were reduced to 25 feet and side yard setbacks were maintained at five feet.
Dan Eaton, Port Moody, expressed support for narrow lot subdivision with the Floor Area Ratio (FAR) set at 0.7-0.8 and a side yard setback requirement of ten feet for corner lots.
Ken Tough, Port Moody, expressed support for narrow lot subdivision, noting that it would limit opportunities for monster homes in the neighbourhood. Mr. Tough noted that there are many old homes located on 33-foot lots.
Fred Soofi, Anmore, asked Council to consider support for urban agriculture by providing up to five years of tax incentives for areas dedicated to urban gardening. Mr. Soofi noted that, while there are many character homes in Port Moody that should be preserved, subdivision may not necessarily be the best way to encourage such preservation. Mr. Soofi encouraged Council to offer tax incentives for preservation of existing character homes.
Bill Bleasdale, Port Moody, noted that it is time to proceed with redevelopment of Moody Centre, with a focus on increasing density in areas within a radius of 400-800 metres around the Moody Centre SkyTrain station. Mr. Bleasdale noted that allowing narrow lot subdivision in the Mary Street to Hugh Street area would not result in the desired density around the SkyTrain stations, nor would it help with the issue of affordability. Mr. Bleasdale suggested that condominiums and high-rise buildings would be better options in terms of social convenience and economic benefit to the community.
Bill Brar, Port Moody, expressed support for narrow lot subdivision, but noted that side yard setbacks should be set at four feet, the FAR set at 0.9, and maximum site coverage set at 45-50% to allow for basement suites.
Bill Laidler, Port Moody, expressed support for narrow lot subdivision, noting that it would make the area more affordable. Mr. Laidler noted that better incentives are needed to encourage preservation of heritage homes.

 
3.1 Presentation- Port Moody PoliceBoard Budget
Presentation: Terry Hawes, Police Board Member and Police Board Finance Committee Chair, and Chris Rattenbury, Chief Constable, Port Moody Police
Letter: Port Moody Police Board Chair, dated November 9, 2016
File: 01-0360-20-20/Vol 01

Terry Hawes, Police Board Member and Police Board Finance Committee Chair, and Chief Constable Chris Rattenbury gave a presentation on the Port Moody Police Board 2017-2021 Provisional Budget, including a summary of 2014-2016 strategic goals, enhanced and new initiatives for 2016-2017, operating plan drivers, 2017 capital plan items, 2017 operating projects, 2017 project pre-approval requests, and the projected surplus for 2016.
Mr. Hawes and the Chief Constable responded to questions from Council regarding pre-approved projects.

RC16/406
Moved, seconded, and CARRIED
THAT the Port Moody Police Board 2017-2021 Operating Financial Plan be received and referred to the Finance Committee for budget deliberation
.

 
3.2 Presentation - Youth Focus Committee Annual Report
Presentation: Youth Focus Committee
File: 0360-20-07

Amy Seo, Chair of the Youth Focus Committee, provided an overview of activities and events of the Port Moody Youth Focus Committee in 2016, including the Tri-City Youth Week REACH Awards, the Seniors Pancake Breakfast, the Canadian Cancer Society's Relay for Life and related fundraising events, the Port Moody Youth Scholarship, the Port Moody Terry Fox Run, and the Tough Moody event.
Ms. Seo noted that suggested focus areas for next year's committee include identification and review of opportunities for strengthening the City's existing programs and services, and identification of current and future trends that may influence the delivery of youth services.

File: 01-0550-05

RC16/407
Moved, seconded, and CARRIED
THAT the minutes of the Special Council (to Close Meeting) held Tuesday, November 8, 2016 be adopted.

RC16/408
Moved, seconded, and CARRIED
THAT the minutes of the Public Hearing held Tuesday, November 8, 2016 be adopted.

RC16/409
Moved, seconded, and CARRIED
THAT the minutes of the Regular Meeting of Council held Tuesday, November 8, 2016 be adopted.

 
5. Consent Agenda

At the request of Council, the following items on the Consent Agenda were removed for consideration under section 6:
5.1 - Finance Committee Resolutions for Ratification;
5.3 - Pacific Coast Terminals Update;
5.4 - Vector Control;
5.5 - Food Security Task Force; and
5.6 - 2016 Economic Development Committee Business Roundtables - Recommendations to Council.

RC16/410
Moved, seconded, and CARRIED
THAT the recommendations contained in the following items presented in the November 22, 2016 Regular Council Consent Agenda be adopted:
5.2 - Proposed Rehearsal Space Rental Fee Waiver Program;
5.7 - Clean Water and Wastewater Fund - Grant Application 2016; and
5.8 - Youth Focus Committee 2016 Annual Report.

5.1 Finance Committee Recommendations

RC16/411
Moved, seconded, and CARRIED
THAT the following recommendations from the Finance Committee Meeting of Tuesday, November 15, 2016 be ratified:

Purchase of AirClean Systems Ductless Fume Hood
FC16/126
THAT up to $22,500 be allocated from the current Port Moody Police operational budget for the purchase of an AirClean Systems Ductless Fume Hood.

2016 Budgeted Recast Results

FC16/127
THAT the report dated November 2, 2016 from Financial Sen/ices Department regarding 2016 Budgeted Recast Results be received for information.

2017 Capital and Operating Project PreApproval

FC16/129
THAT the 2017 Capital and Operating Projects be approved as attached to and recommended in the report dated November 4, 2016 from Financial Services Department regarding 2017 Capital and Operating Project Pre-Approval. Budget Parameters

Budget Parameters
 
FC16/130
THAT, for 2017-2021 budget deliberations, General Managers or appropriate designates attend a Finance Committee Meeting to present their 2017 departmental capital budgets to Committee members in order to provide information on planned capital projects, including rationale and justification for projects.

RC16/412
Moved, seconded, and DEFEATED
THAT the following recommendation from the Finance Committee Meeting of Tuesday, November 15, 2016 be ratified:

FC16/128
That 50% of the total operating surplus for 2016 be transferred to the Inlet Park Field Redevelopment Reserve.
(Voting against: Councillors Junker, Lahti, and Mayor Clay)

 
Report: Arts and Culture Committee, dated November 9, 2016
File: 01-0360-20-43A/ol 01

Recommendation adopted on consent:

THAT the rehearsal fee waiver application and process be approved as recommended in the report dated November 9, 2016 from the Arts and Culture Committee regarding Proposed Rehearsal Space Rental Fee Waiver Program;
AND THAT the $3,000 funding requested to support this program be forwarded to the Finance Committee for inclusion in the 2017-2021 budget process.

 
 
Report: Development Services Department - SustainabilityDivision, dated November 14, 2016
File: 13-6870-02/Vol 07

RC16/413
Moved, seconded, and CARRIED
THAT the City oppose the dumping of dredged material in the Port Moody Arm;
AND THAT this opposition be communicated to Environment Canada and Climate Change (ECCC);
AND THAT the City invite Port Moody Environmental Stewardship groups to provide feedback to the ECCC Disposal at Sea Permitting Process.

RC16/414
Moved, seconded, and CARRIED
THAT the report dated November 14, 2016 from Development Services Department - Sustainability Division regarding Pacific Coast Terminals Update be received for information.

 
Report: Development Services Department - Building, Bylaw, and Licensing Division, dated November 14, 2016
File: 09-3710-00
 
RC16/415
Moved, seconded, and CARRIED
THAT staff report back to Council with a comprehensive vector control program to address the issue of rat infestation.

RC16/416
Moved, seconded, and CARRIED
THAT the report dated November 14, 2016 from Development Services Department - Building Bylaw, and Licensing Division regarding Vector Control be received for information.

 
Report: Community Care Committee, dated November 14, 2016
File: 01-0360-20-02
 
RC16/417
Moved, seconded, and CARRIED
THAT a Food Security Task Force be endorsed in principle;
AND THAT staff report back on the resources required to support the Task Force, as well as a Terms of Reference.
(Voting against: Mayor Clay)

RC16/418
Moved, seconded, and CARRIED
THAT the report dated November 14, 2016 from Community Care Committee regarding Food Security Task Force be received for information.

 
5.6 2016 Economic Development Committee Business Roundtables - Recommendations to Council
Report: Economic Development Committee, dated November 7, 2016
File: 0360-20-03-01/2016
 
RC16/419
Moved, seconded, and CARRIED
THAT the report dated November 7, 2016 from Economic Development Committee regarding 2016 Economic Development Committee Business Roundtables - Recommendations to Council be referred to staff for action.
 
Report: Engineering and Parks Department, dated November 2, 2016
File: 11-5240-05 2016
 
Recommendation adopted on consent:
THAT staff be directed to apply for grant funding under the Clean Water and Wastewater Fund (CWWF) for watermain and pressure zone improvements at Cecile Drive and Highview Place as recommended in the report dated November 2, 2016 from Engineering and Parks Department regarding Clean Water and Wastewater Fund - Grant Application 2016;
AND THAT staff be directed to apply for grant funding under the CWWF for utility and roadworks improvements at Angela Drive and Cecile Drive.

 
Report: Youth Focus Committee, dated November 2, 2016
File: 0360-20-07

Recommendation adopted on consent:
THAT the Youth Focus Committee 2016 Annual Report dated November 2, 2016 be received;
AND THAT the 2017 Youth Focus Committee be asked to review this report and bring forward its Annual Work Plan in March 2017.
 
7.1 City of Port Moody Solid Waste Bylaw, 2016, No. 3058- Adoption
Memo: Corporate Services Department - Legislative Services Division, dated November 16, 2016
Bylaw No. 3058
File: 09-3900-02-1
 
A Bylaw to provide for a system for the collection and disposal of solid waste.

RC16/420
Moved, seconded, and CARRIED
THAT City of Port Moody Solid Waste Bylaw, 2016, No. 3058 be now adopted.

7.2 Municipal Ticket Information Authorization Bylaw Amendment for Solid Waste Bylaw Update - Adoption
Memo: Corporate Services Department - Legislative Services Division, dated November 16, 2016
Bylaw No. 3066
File: 09-3900-02-1

A Bylaw to amend Schedule 2 of the Municipal Ticket Information Authorization Bylaw to reflect changes made to the Solid Waste Bylaw.

RC16/421
Moved, seconded, and CARRIED
THAT City of Port Moody Municipal Ticket Information Authorization Bylaw, 2016, No. 3044, Amendment Bylaw No. 2, 2016, No. 3066 be now adopted.

7.3 2017 Fees Bylaw-Adoption
Memo: Corporate Services Department - Legislative Services Division, dated November 16, 2016
Bylaw No. 3067
File: 09-3900-02-1

A Bylaw to establish the 2017 fees charged by the City of Port Moody.

RC16/422
Moved, seconded, and CARRIED
THAT City of Port Moody Fees Bylaw, 2016, No. 3067 be now adopted.

 
Report: Engineering and Parks Department, dated November 9, 2016
File: 16-8330-01
 
RC16/423
Moved and seconded
THAT staff be directed to proceed with further technical analysis and seek consultant services to provide a detailed assessment of alternative options to a road right-of-way through Bert Flinn Park per the recommendations set out in the David Avenue Extension - Alternate Route Options report, dated November 9, 2016 from Engineering and Parks Department.
 
RC16/424
Moved, seconded, and CARRIED
THAT the foregoing motion be amended by adding: "AND THAT the scope be amended by adding 'a combination of any of the options' as an additional option."
 
Moved and seconded
THAT the foregoing motion be amended by adding: "AND THAT staff include a Strong Road extension as an option."
 
RC16/426
Moved and seconded
THAT the foregoing amending motion be further amended by adding "pending discussions with Anmore" at the end.
 
RC16/427
Moved, seconded, and CARRIED
THAT item 9.1 be deferred until discussions can be held with Anmore on the scope of this plan.
(Voting against: Councillor Vagramov)
 
Memo: Councillor Rick Glumac, dated November 2, 2016
File: 01-0360-01/2016
 
RC16/428
Moved, seconded, and DEFEATED
THAT the Terms of Reference for the Social Sustainability Committee be approved as presented in the report dated September 12, 2016 from Corporate Services Department - Legislative Services Division regarding Social Sustainability Committee;
AND THAT staff be directed to develop and implement a recruitment process for the 2017 Social Sustainability Committee.
(Voting against: Councillors Junker and Lahti, and Mayor Clay)
 
Report: Development Services Department - Planning Division, dated November 10, 2016
File: 01-0480-20-07
 
RC 16/429
Moved, seconded, and CARRIED
THAT City of Port Moody Tree Protection Bylaw, 2015, No. 2961, Amendment Bylaw No. 1, 2016, No. 3071 be read a first time as recommended in the report dated November 10, 2016 from Development Services Department - Planning Division regarding Metro Vancouver Regional Parks  Request for Exemption to Tree Protection Bylaw for Hazard Tree Management in Belcarra Regional Park.
 
RC16/430
Moved, seconded, and CARRIED
THAT Bylaw No. 3071 be read a second time.
 
RC16/431
Moved, seconded, and CARRIED
THAT Bylaw No. 3071 be read a third time.
 
Report: Development Services Department - Planning Division, dated November 14, 2016
File: 13-6700-20-145
 
RC16/432
Moved and seconded
THAT Draft City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 235, 2016, No. 3070 be referred to staff for amendments to remove any pre-zoning, and to make this bylaw applicable throughout the City where there is front and back street access.
 
RC16/433
Moved, seconded, and CARRIED
THAT the foregoing motion be amended by adding: "AND THAT staff report back with a process to expedite RS1-N rezoning."
The question on the main motion (RC16/432) as amended (by RC16/433) was put to a vote; the following motion was CARRIED:
THAT Draft City of Port Moody Zoning Bylaw 1988, No. 1890, Amendment Bylaw No. 235, 2016, No. 3070 be referred to staff for amendments to remove any prezoning, and to make this bylaw applicable throughout the City where there is front and back street access;
AND THAT staff report back with a process to expedite RS1-N rezoning.
(Voting against: Mayor Clay)
 
RC16/434
Moved, seconded, and CARRIED
THAT the minimum lot width be amended to 30 feet, minimum lot size to 3,500 square feet, site coverage to 45%, Floor Area Ratio to 0.7, and exterior side yard setback to six (6) feet.
 
RC16/435
Moved, seconded, and DEFEATED
THAT, subject to technical requirements considered by the Approving Officer, subdivision of a single-family lot into two
single-family lots be deemed to be in the public interest.
(Voting against: Councillors Glumac, Junker, Lahti, and Vagramov, and Mayor Clay)
 
 
Memo: Development Services Department - Planning Division, dated November 8, 2016
Letter: Metro Vancouver, dated June 2, 2016
File: 01-0480-05
 
RC16/436
Moved, seconded, and CARRIED
THAT Council endorse the 2016 Action Plan as a collaborative approach through which local governments can jointly advance a sustainable, resilient, and healthy regional food system;
AND THAT Council acknowledge the consolidation into the Action Plan of food system actions already planned for implementation by the City of Port Moody;
AND THAT the following requests from Metro Vancouver be referred to the future Food Security Task Force for prioritization and recommendation to Council:
THAT Council direct staff to explore applicable new collaborative actions identified in the Regional Food System Action Plan;
AND THAT Council assign a designated staff person to coordinate municipal participation in the implementation of the Regional Food System Action Plan.

Memo: Corporate Services Department - Legislative Services Division, dated November 14, 2016
File: 01-0230-01
 
RC16/437
Moved, seconded, and CARRIED
THAT the BC Federation of Students' campaign to save adult basic education Don't Close the Doors be endorsed;
AND THAT the Mayor write a letter to Minister Andrew Wilkinson stating support for Adult Basic Education and requesting the Ministry to reinstate funding for Adult Basic Education programs and abolish tuition fees on the programs;
AND THAT the letter be copied to the BC Federation of Students and the Douglas Students' Union;
AND THAT staff report back to Council on forwarding the above resolution to the UBCM.

(Voting against: Councillor Lahti and Mayor Clay)

 
Memo: Finance Services Department, dated November 10, 2016
File: 05-1850-01

RC16/438
Moved, seconded, and CARRIED
THAT the City of Port Moody partner with the Port Moody Foundation by providing $15,000 in financial support to leverage an additional $15,000 in funding being made available from the Federal Government Canada 150 Fund established to fund celebration events for the 150th Anniversary of Canada's Confederation;
AND THAT the $15,000 funding contribution be referred to the Finance Committee for identification of a funding source.
 
Memo: Community Services Department, dated November 14, 2016
File: 12-6140-20-10
 
RC16/439
Moved, seconded, and CARRIED
THAT the Ugly Christmas Sweater Dash event be permitted to be held in Rocky Point Park and the Shoreline Pathway on December 3, 2016.

 
Memo: Development Services Department, dated November 16, 2016
Letter: Metro Vancouver, dated November 10, 2016
File: 11-5340-01
 
RC16/440
Moved, seconded, and CARRIED
THAT staff be directed to review the proposed Metro 2040 Amendments to the Sewerage Extension Provisions and report back with any comments and/or recommendations for consideration prior to the January 13, 2017 deadline.
 
10.6 Metro Vancouver Mixed Income Transit-Oriented Rental Housing Study-Transit Ridership Effects
Memo: Mayor Mike Clay, dated November 14, 2016
File: 01-0480-20-30/2001
 
RC16/441
Moved, seconded, and CARRIED
THAT Council receive the reports from Metro Vancouver dated August 22, 2016 and September 15, 2016 regarding the Metro Vancouver Mixed Income Transit-Oriented Rental Housing Study - Transit Ridership Effects for information;
AND THAT the reports from Metro Vancouver dated August 22, 2016 and September 15, 2016 regarding the Metro
Vancouver Mixed Income Transit-Oriented Rental Housing Study - Transit Ridership Effects be referred to the Community Planning Advisory Committee.

 
11.1 Council Verbal Reports
Councillor Lahti requested that staff arrange a meeting with the Council of the Village of Anmore on Tuesday, November 29, 2016 to discuss the David Avenue Extension.
Councillor Vagramov noted that he attended a rally held at Vancouver City Hall regarding the Kinder Morgan pipeline extension proposal, and expressed support for protestors attending a rally at Standing Rock in North Dakota.
Councillor Royer expressed support for the proposed meeting with the Council of the Village of Anmore.
Mayor Clay noted that the Evergreen Extension of the SkyTrain Millennium Line will open on Friday, December 2, 2016, and that the City of Port Moody will be hosting a celebration on Saturday, December 3, 2016 at the Moody Centre Station. Mayor Clay noted that he attended the Crossroads Hospice Society Treasures of Christmas Gala fundraising event on November 19, 2016 and thanked the Society for the work that they do.
 
RC16/442
Moved, seconded, and CARRIED
THAT the meeting be extended beyond 10:00pm.

 
 
 
Heritage Commission Minutes - September 8, 2016
Arts and Culture Committee Minutes - October 3, 2016
Economic Development Committee Minutes - October 5, 2016
Community Care Committee Minutes - October 6, 2016
Youth Focus Committee Minutes - October 12, 2016
Heritage Commission Minutes - October 13, 2016
Seniors Focus Committee Minutes - October 13, 2016
Secondary Suite Task Force Minutes - October 19, 2016
Finance Committee Minutes - November 1, 2016
 
Letter from Shaw Communications dated October 7, 2016 re Correspondence Shaw WideOpen Internet 150
Letter from Port Moody Foundation dated November 10, 2016 re Request re Vital Signs Study
 
12.3 Release of Information from Closed Council Meeting Held on November 8, 2016
CC16/110
THAT the following resolutions from the September 20, 2016 Closed Council Meeting regarding item 4.3 - Judicial Review of
National Energy Board Trans Mountain Pipeline Hearing be released to the public:
 
CC16/086
THAT the City of Port Moody not participate in the Judicial Review of the National Energy Board Trans Mountain Pipeline Hearing.
 
CC16/087
THAT staff report back on how the environmental assessment process could be changed, with the aim of writing a letter to the federal government requesting changes to the National Energy Board environmental
assessment process
.
 
13. Public Input
Bill Bleasdale, Port Moody, requested follow-up information on the Moody Centre Station Transit-Oriented Development Plan open house held on October 6, 2016.
 
The Mayor adjourned the meeting at 10:03pm.

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