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Jan 26,2016 Regular Council

Regular Council Meeting
 
 
Agenda                   Minutes
 

1.1 Art at Council
Verbal Report: Mayor Clay / File: 18-7705-01

Mayor Clay invited Jamie de Guia, a grade 12 student of Archbishop Carney Secondary, to perform two jazz songs on the piano. Mayor Clay noted that Jamie is very active on the entertainment scene in Port Moody with the band Clavinova Nights, which has performed at various locations in Port Moody, including Rodos Mediterranean Grille, the Gallery Bistro, Rocky Point Park at last summer's Wave Festival, and at the City's Day of the Arts event in September 2015.
Mayor Clay noted that Jamie and fellow bandmate Anthony Maljevac took first place at the 2015 Tri-Cities Got Talent contest, and that the band received the Audience Favourite Award at the 2015 Youth Talent Search BC. It was also noted that Jamie volunteers as a piano teacher for small children and is the pianist and choir leader for the 777 Neptune Royal Canadian Air Cadets.

1.2 Video - How My Taxes Are Calculated
Introduction: Mayor Clay/ File: 05-1960-01

A video was shown explaining how taxes are calculated.

2. Public Input
Ann Hulbert, Port Moody, expressed concerns about the conduct of some Council members during a recent Council meeting, regarding questions asked of the South Island Resource Management (SIRM) representative. Ms. Hulbert urged Council to send an apology to the SIRM representative.

3.1 Delegation - Maple Creek Middle School Students
Delegation Request: Harriette Chang, School Counsellor, Maple Creek Middle School, dated December 11, 2015 / File: 0230-01

Kirk Deutschmann, Vice Principal, and several Leadership Students from Kwayhquitlum Middle School gave a presentation on Real Acts of Caring Week, noting the significance of the event and providing examples of activities planned for the event.

RC16/019
Moved, seconded, and CARRIED
THAT February 14-20, 2016 be proclaimed Real Acts of Caring Week in the City of Port Moody.

3.2 Delegation - City of Port Moody Heritage Commission
Delegation Request: Graham Walker, dated January 10, 2016 / File: 0230-01

Graham Walker, representing the City of Port Moody Heritage Commission, provided an overview of Heritage Week plans and requested that Council proclaim February 15-21, 2016 Heritage Week in the City of Port Moody.

RC16/020
Moved, seconded, and CARRIED
THAT February 15-21, 2016 be proclaimed Heritage Week in the City of Port Moody.

3.3 Delegation - Terry Fox Foundation
Delegation Request: Kirsten Fox, dated January 18, 2016
File: 0230-01
 

Kirsten Fox, organizer of the 2016 Terry Fox Training Run, gave a presentation on the second annual event planned for Sunday, April 3, 2016 through the Tri-Cities, featuring a 10-mile run and a 2-km community walk, both of which start from Westwood Elementary School at 3610 Hastings Street, Port Coquitlam.
Ms. Fox noted that the 10-mile run begins at 8:30am and the 2-km community walk begins at 11:00am.
Ms. Fox requested financial support from the City in the amount of $2,500 for flagging and traffic safety measures along the event route.

4.1 Minutes
File: 01-0550-05

RC16/021
Moved, seconded, and CARRIED
THAT the minutes of the Public Hearing held Tuesday, January 12, 2016 be adopted.

RC16/022
Moved, seconded, and CARRIED
THAT the minutes of the Regular Meeting of Council held Tuesday, January 12, 2016 be adopted.

5.Consent Agenda
At the request of Council, the following item was removed from the Consent Agenda for consideration under section 6:
5.2 - Committee of the Whole Resolutions for Ratification.

RC16/023
Moved, seconded, and CARRIED
THAT the recommendations contained in the following items presented in the January 26, 2016 Regular Council Consent Agenda be adopted:
5.1 - Finance Committee Resolutions for Ratification;
5.3 - Arts Assistance Program;
5.4 - Licences of Occupation - Pajo's Restaurants and Indian Arm Recreational Services;
5.5 - Galleria Exhibitions - Local Artists Program; and
5.6 - 2015 Eligible School Sites Proposal - School District No. 43 (Coquitlam).

5.1 Finance Committee Resolutions for Ratification

2015-2018 Strategic Plan Initiatives Additional Funding Rationale

Recommendation adopted on consent:
THAT the following recommendations from the Finance Committee Meeting of January 19, 2016 be ratified:

FC16/016
WHEREAS Council has identified projects and initiatives in its 2015-2018 Strategic Plan that require funding for planning, consultation, and other related works;
AND WHEREAS staff have incurred and projected costs related to those Strategic Plan initiatives that are estimated to be in excess of the $100,000 set aside in the 2015-2019 Capital Budget;
BE IT RESOLVED THAT an additional $100,000 be approved for 2016 in the Council Strategic Priorities Reserve in the 2016-2020 Capital Budget to fund Strategic Plan initiatives, including the Moody Centre Neighbourhood Plan and the Coronation Park Neighbourhood Plan, as recommended in the report dated January 6, 2016 from Financial Services Department regarding Additional Funding for 2015-2018 Strategic Plan Initiatives Additional Funding Rationale.

Early Approval of Event Coordinator Position
FC16/018
THAT the $35,000 for the Event Coordinator position be given early budget approval in 2016.

5.2 Committee of the Whole Resolutions for Ratification

RC16/024
Moved, seconded, and CARRIED
THAT the following recommendations from the Committee of the Whole Meeting of January 19, 2016 be ratified:

Special Events Permits
CW16/016
THAT staff establish an operational procedure for the review and
issuance of Special Event Permits as recommended in the report dated
January 11, 2016 from Development Services Department - Building,
Bylaw, and Licensing Division regarding Special Event Permits for
businesses.

Community Events
CW16/017
THAT staff be directed to report back on a one-day Community Celebration to be held on Canada Day, which will also serve as an opening event introducing the Golden Spike Days event;
AND THAT this one-day Community Celebration include elements such as the parade, Day of the Arts, the Inlet Music Festival, and fireworks.

2016 Council Procedure Bylaw Update

CW16/019
THAT section 45(1)(a) be removed from draft Bylaw 3013.

CW16/021
THAT section 17(5) of draft Bylaw 3013 be amended to allow Members of Council to call speakers up for questions at the end of the Public Input Period.

CW16/023
THAT section 5(2) (a) of draft Bylaw 3013 be amended to allow not scheduling meetings during August, the second half of December, and as determined by Council when establishing the annual schedule of meetings.

CW16/024
THAT section 24(2) of draft Bylaw 3013 be amended by adding "with the Corporate Officer and with all Members of Council" between the words "to share" and "in advance".

CW16/025
THAT a draft of City of Port Moody Council Procedure Bylaw, 2016, No. 3013 as amended at the Committee of the Whole meeting held on January 19, 2016 and a draft of the Administrative Policy regarding Council Report Standards be forwarded to legal counsel for review as recommended in the report dated January 9, 2016 from Corporate Services Department - Legislative Sen/ices Division regarding 2016 Council Procedure Bylaw Update.

RC16/025
Moved, seconded, and DEFEATED
THAT the following recommendation from the Committee of the Whole Meeting of January 19, 2016 be ratified:

CW16/018
THAT sections 8(1)(b), 8(2), 8(3), and 8(4) be removed from draft Bylaw 3013.
(Voting against: Councillors Dilworth and Lahti, and Mayor Clay)

5.3 Arts Assistance Program
Report: 2015 Arts and Culture Committee, dated January 14, 2016
File: 01-0360-20-43

Recommendation adopted on consent:
THAT the Arts Assistance Program be implemented as recommended in the report dated January 14, 2016 from 2015 Arts and Culture Committee regarding Arts Assistance Program.

5.4 Licences ofOccupation - Pajo's Restaurants and Indian Arm Recreational
Report: Financial Services Department - Corporate Purchasing & Risk Management Division, dated December 24, 2015
File: 06-2240-01/AG 156/AG495

Recommendations adopted on consent:
THAT the Licence of Occupation Agreement with Pajo's Restaurants Ltd. be executed as recommended in the report dated December 24, 2015 from Financial Services Department - Corporate Purchasing & Risk Management Division;
AND THAT the Licence of Occupation Agreement with Indian Arm Recreational Services Ltd. be executed as recommended in the report dated December 24, 2015 from Financial Services Department - Corporate Purchasing & Risk Management Division regarding Licences of Occupation - Pajo's Restaurants and Indian Arm Recreational Services.

5.5 Galleria Exhibitions - Local Artists Program
Report: 2015 Arts and Culture Committee, dated January 15, 2016
File: 01-0360-20-43

Recommendations adopted on consent:
THAT staff report back with a final design and cost to fabricate a display system for the Galleria as recommended in the report dated January 15, 2016 from 2015 Arts and Culture Committee regarding Galleria Exhibitions - Local Artists Program;
AND THAT the Galleria Exhibitions - Local Artists Program be endorsed in principle, contingent on the approval of a suitable display system and an appropriate funding source.

5.6 2015 Eligible School Sites Proposal - School District No. 43 (Coquitlam)
Report: Development Services Department - Planning Division, dated January 8, 2016
File: 01-0490-02

Recommendation adopted on consent:
THAT School District No. 43's Eligible School Sites Proposal 2015 dated December 8, 2015 be accepted as recommended in the report dated January 8, 2016 from Development Services Department - Planning Divisionregarding 2015 Eligible School Sites Proposal - School District No. 43 (Coquitlam).

9.1 City of Port Moody Fees Bylaw, 2015, No. 3022, Amendment Bylaw No. 2, 2016, No. 3040
Report: Development Services Department - Building, Bylaw, and Licensing Division, dated January 18, 2016
File: 09-3900-02

RC16/026
Moved, seconded, and CARRIED
THAT City of Port Moody Fees Bylaw, 2015, No. 3022, Amendment Bylaw No. 2, 2016, No. 3040 be read a first, second, and third time as recommended in the report dated January 18, 2016 from Development Services Department - Building, Bylaw, and Licensing Division regarding City of Port Moody Fees Bylaw, 2015, No. 3022, Amendment Bylaw No. 2, 2016, No. 3040.

9.2 City of Port Moody Municipal Ticket Information Utilization Bylaw, 2011, No. 2896, Amendment Bylaw No. 6, 2016, No. 3038
Report: Development Services Department - Building, Bylaw, and Licensing Division, dated January 15, 2016
File: 09-3900-02-1

RC16/027
Moved, seconded, and CARRIED
THAT City of Port Moody Municipal Ticket Information Utilization Bylaw, 2011, No. 2896, Amendment Bylaw No. 6, 2016, No. 3038 be read a first, second, and third time as recommended in the report dated January 15, 2016 from Development Services Department - Building, Bylaw, and Licensing Division regarding City of Port Moody Municipal Ticket Information Utilization Bylaw, 2011, No. 2896, Amendment Bylaw No. 6, 2016, No. 3038.

9.3 Sound Level Bylaw Fines Update
Report: Corporate Services Department - Legislative Services Division, dated January 20, 2016
File: 09-3900-02-1

RC16/028
Moved, seconded, and CARRIED
THAT City of Port Moody Sound Level Bylaw, 1980, No. 1399, Amendment Bylaw No. 6, 2016, No. 3041 be read a first time.

RC16/029
Moved, seconded, and DEFEATED
THAT all references to imprisonment be removed from City of Port Moody Sound Level Bylaw, 1980, No. 1399, Amendment Bylaw No. 6, 2016, No. 3041.
(Voting against: Councillors Dilworth, Glumac, Lahti, and Royer, and Mayor Clay)

RC16/030
Moved, seconded, and CARRIED
THAT City of Port Moody Sound Level Bylaw, 1980, No. 1399, Amendment Bylaw No. 6, 2016, No. 3041 be read a second and third time.
(Voting against: Councillor Vagramov)

RC16/031
Moved, seconded, and CARRIED
THAT City of Port Moody Municipal Ticket Information Utilization Bylaw, 2011, No. 2896, Amendment Bylaw No. 7, 2016, No. 3042 be read a first, second, and third time as recommended in the report dated January 20, 2016 from Corporate Services Department - Legislative Services Division regarding Sound Level Bylaw Fines Update.


9.4 Additional Committee Appointments
Verbal Report: Mayor Clay
File: 01-0360-03

RC16/032
Moved, seconded, and CARRIED
THAT Cheryl Lea be appointed to the 2016 Arts and Culture Committee for the remainder of a one-year term;
AND THAT Pedram Moshirfatemi be appointed to the 2016 Youth Focus Committee for the remainder of a one-year term.

10.1 Delegation Response - BC Taxi Association
Delegation Request: Mohan Kang, dated December 10, 2015
File: 0230-01

 
 
RC16/033

Moved, seconded, and CARRIED
THAT the draft letter regarding Metro Vancouver Ride Sharing and Taxi Services as provided on-table from Mayor Clay be sent to the Minister of Transportation and Infrastructure;
AND THAT Mr. Mohan Kang be thanked for his delegation and provided a copy of the letter being sent to the Minister of Transportation.

Councillor Dilworth left the meeting at this point and did not return.

11. Reports from Council

11.1 Council Verbal Reports

Councillor Glumac provided the following Notice of Motion:
THAT the Mayor write a letter to Port Metro Vancouver at the earliest possible time to express the City of Port Moody's indignation respecting, and opposition to, PMV conduct in amending the noise provisions of the PCT potash handling system permit despite the intent of the Canadian Environmental Assessment Act and despite the requirements of the Port's own required environmental assessment procedures.

RC16/034
Moved, seconded, and CARRIED
THAT the Notice of Motion be addressed immediately.

RC16/035
Moved, seconded, and CARRIED
THAT the Mayor write a letter to Port Metro Vancouver at the earliest possible time to express the City of Port Moody's indignation respecting, and opposition to, PMV conduct in amending the noise provisions of the PCT potash handling system permit despite the intent of the Canadian Environmental Assessment Act and despite the requirements of the Port's own required environmental assessment procedures.

Councillor Royer provided the following Notice of Motion:
WHEREAS environmental concerns brought to Council's attention by South Island Resource Management and its representative and by elected officials and residents representing Shawnigan Lake, BC, identify that contaminated soil is being transported from Pacific Coast Terminals (PCT); a tenant of Port Metro Vancouver property in Port Moody,
THEREFORE BE IT RESOLVED THAT Port Metro Vancouver and its tenant be asked to provide to Council all environmental and engineering reports, test results, recommended environmental protection measures, and mitigation plans about such contaminated material on its property and surrounding lands and waters;
AND THAT, in the event there is no information about contamination existing or migrating offsite, Port Metro Vancouver and its tenant be asked to undertake further investigations, tests, and studies to determine the full extent of existing contamination in the vicinity of its property and the potential for future contamination arising from its activities.

Mayor Clay expressed thanks to the Tzu Chi Foundation for the work done by the organization in Port Moody.

11.2 Staff Verbal Reports

12.Information Items

12.1 Committees,Commissions and Boards Minutes

Seniors Focus Committee - December 10, 2015
Finance Committee - January 5, 2016

12.2 Council Correspondence
Letter to Minister of Aboriginal Affairs re A New Direction Report and Local Government Interests, dated October 9, 2015
Letter from Minister of Indigenous and Northern Affairs re A New Direction Report and Local Government Interests, dated January 8, 2016
Letter from Fraser Health re New Geographic Medical Health Officer - Dr. Helena Swinkels, dated January 11, 2016
Letter to Metro Vancouver re Draft Regional Affordable Housing Strategy, dated January 13, 2016
Letter to Metro Vancouver re Regional Food System Action Plan, dated January 13, 2016
Letter to Prime Minister Justin Trudeau re Support for Letter from City of Burnaby re NEB Hearings, dated January 13, 2016
Letter from Township of Langley re FCM Resolution re Build Canada Grant Funding, dated January 14, 2016

13. Public Input
John Grasty, Port Moody, thanked Council for being well-prepared for the meeting and commented on the political dynamics of Council.

14. Adjournment
The Mayor declared the meeting adjourned at 8:08pm.

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