July 17,2018 Committee of the Whole
Committee of the Whole - July 17,2018
Mayor Clay called the meeting to order at 7:00pm.
1.1 Resolution to Go into Committee of the Whole
RC(CW)18/021 Moved, seconded, and CARRIED THAT Council go into Committee of the Whole.
Councillor Madsen assumed the role of Presiding Member at this point.
Brian Kenny provided an overview of the Inlet Spring Regatta, noting that there was a good turnout, and that plans are being made to organize the next regatta to be held on April 28, 2019. Mr. Kenny requested City support in advertising the event, in addition to the support provided in 2018.
CW18/061 Moved, seconded, and CARRIED THAT the delegation request be placed on a subsequent Council meeting for consideration.
Gordon Porter, representing SAFERhome Standards Society, provided an overview of ways to improve home safety and accessibility for all residents by implementing the SAFERhome certified building standards. Mr. Porter answered questions on the standardsˇ¦ alignment with the BC Building Code adaptable housing standards.
CW18/062 Moved, seconded, and CARRIED THAT staff be directed to report back on the differences between SAFERhome Society recommendations and adaptable housing standards in the BC Building Code.
3.3 Delegation - IOCO United ChurchPresentation: Jennifer Swanson, Susanne Marentette, Mary Anne Cooper, Chris Allman, Jean Ann Mark, and Robert Perez Delegation Request: Robert Perez File: 01-0230-01'
Robert Perez provided an overview of the history of the Ioco United Church and outlined the current challenges faced by its aging congregation. Mr. Perez noted that a chair lift is now required to serve the congregation and requested that the City provide financial support for its installation. Mr. Perez answered questions on the numbers of active members and visitors at Ioco United Church, the proposed lift, and the churchˇ¦s financial resources.
CW18/063 Moved, seconded, and CARRIED THAT staff report back on the delegation request at a subsequent Council meeting.
Irene Reid and Brianne Egeto gave a presentation on the 2017 Port Moody Heritage Society events and activities, including exhibits, community events, outreach events, and education programs.
Ms. Reid and Ms. Egeto provided information on Ioco Ghost Town Days activities, noting that financial assistance had been received in the past from the Heritage Commission and the City, and requested $4,245 and in-kind staff support of $1,133 for the 2018 Ioco Ghost Town Days.
CW18/064 Moved, seconded, and CARRIED THAT the 2017 Annual Report of the Port Moody Heritage Society be received for information; AND THAT the delegation request be placed on a subsequent Council agenda for consideration.
Earlene Graham, President of the Coquitlam Curling Association, provided an overview of the proposed plan to create a regional curling facility in the Tri-Cities, noting that the existing facility in Port Moody is reaching the end of its lifespan. Ms. Graham noted that the plan has received support from Coquitlam City Council and the Board of Curl BC, and that the plan will be presented to Port Coquitlam City Council in the near future. Ms. Graham requested an indication of general support from Port Moody City Council and noted that, should an indication of support be received, a funding request would be submitted to the City in the future.
CW18/065 Moved, seconded, and CARRIED THAT the delegation request be placed on a subsequent Council agenda for consideration.
4.1 Minutes
File: 01-0550-03-02
CW18/066 Moved, seconded, and CARRIED THAT the minutes of the Special Council (Committee of the Whole) meeting held on Monday, June 18, 2018 be adopted.
CW18/067 Moved, seconded, and CARRIED THAT the minutes of the Special Council (Committee of the Whole) meeting held on Tuesday, June 19, 2018 be adopted.
Staff provided information on the increase in filming activities in Port Moody and introduced the establishment of a Port Moody Filming Policy as a way to encourage economic development.
CW18/068 Moved, seconded, and CARRIED THAT staff prepare a draft Film Policy for Council consideration as recommended in the report dated June 29, 2018 from the Community Services Department ˇV Cultural Services Division regarding Request for Direction on Establishing a Port Moody Filming Policy; AND THAT staff be directed to prepare the policy with a supportive approach, establishing clear comprehensive guidelines, simplifying processes, and facilitating requests within Policy requirements; AND THAT staff report back on Reserve Fund options for money collected through donations and other filming related activities for future allocation to community projects.
Councillor Lahti provided an overview of the proposed Council Code of Conduct Bylaw.
CW18/069 Moved and seconded THAT City of Port Moody Council Code of Conduct Bylaw, 2018, No. 3164 be referred to the Special Council meeting to be held on July 17, 2018 for consideration of first three readings as recommended in the report dated July 6, 2018 from Councillor Meghan Lahti regarding Council Code of Conduct Bylaw.
CW18/070 Moved, seconded, and DEFEATED THAT the foregoing motion be amended by adding: AND THAT section 18.1(i) be amended to replace "at the Members sole expense, unless Council has, in advance, agreed to be responsible for such legal costs¨
with
"at the Citys expense"
(Voting against: Councillors Dilworth, Junker, Lahti, and Royer, and Mayor Clay)
CW18/071 Moved, seconded, and CARRIED THAT the foregoing motion be amended by adding: AND THAT section 18.1(i) be amended to replace "at the Memberˇs sole expense, unless Council has, in advance, agreed to be responsible for such legal costs¨
with
"at the Citys expense once, and subsequently, at the Members sole expense, unless Council has, in advance, agreed to be responsible for such legal costs" (Voting against: Councillors Dilworth and Lahti, and Mayor Clay)
CW18/072 Moved, seconded, and DEFEATED THAT the foregoing motion be amended by adding: AND THAT section 19.4(l) be removed. (Voting against: Councillors Dilworth, Junker, Lahti, and Royer, and Mayor Clay)
CW18/073 Moved, seconded, and DEFEATED THAT the foregoing motion be amended by adding: AND THAT section 4.1(d) be removed. (Voting against: Councillors Dilworth, Junker, Lahti, and Royer, and Mayor Clay)
CW18/074 Moved, seconded, and CARRIED THAT the foregoing motion be amended by adding: AND THAT 'Council members have the right and responsibility to speak publicly and explain their position and agreement or disagreement with the overall Council decision' be added as section 6.4. (Voting against: Councillors Dilworth, Junker, and Lahti)
The question on the main motion (CW18/069) as amended (by CW18/071 and CW18/074) was put to a vote; the following motion was CARRIED: THAT City of Port Moody Council Code of Conduct Bylaw, 2018, No. 3164 be referred to the Special Council meeting to be held on July 17, 2018 for consideration of first three readings as recommended in the report dated July 6, 2018 from Councillor Meghan Lahti regarding Council Code of Conduct Bylaw; AND THAT section 18.1(i) be amended to replace ' at the Members sole expense, unless Council has, in advance, agreed to be responsible for such legal costs', with , 'at the Citys expense once, and subsequently, at the Members sole expense, unless Council has, in advance, agreed to be responsible for such legal costs.; AND THAT 'Council members have the right and responsibility to speak publicly and explain their position and agreement or disagreement with the overall Council decision' be added as section 6.4.
CW18/075 Moved, seconded, and CARRIED THAT the meeting be extended for one additional hour.
CW18/076 Moved, seconded, and CARRIED THAT School District No. 43's 2018 Eligible School Sites Proposal dated June 5, 2018 not be accepted and that staff report back with a draft letter outlining Council concerns regarding the 2018 Eligible School Sites Proposal, including the following: Anmore Port Moody site - insufficient information provided to support this site; and Port Moody Waterfront school - question about need for school at waterfront given proximity to existing sites.
CW18/077 Moved, seconded, and CARRIED THAT School District No. 43 be invited to a joint meeting.
7.1 Adoption of Committee of the Whole Report Mayor Clay resumed the role of Presiding Member at this point.
RC(CW)18/022 Moved, seconded, and CARRIED THAT the recommendations approved at the Committee of the Whole meeting of July 17, 2018 be ratified.
Memo: Corporate Services Department ˇV Legislative Services Division, dated July 9, 2018 Bylaw No. 3164 File: 09-3900-02-1
A Bylaw to govern the conduct of members of Council.
RC(CW)18/023 Moved, seconded, and CARRIED THAT City of Port Moody Council Code of Conduct Bylaw, 2018, No. 3164 be read a first time with the amendments made at the Committee of the Whole meeting of July 17, 2018.
RC(CW)18/024 Moved, seconded, and CARRIED THAT Bylaw No. 3164 be read a second time as amended.
RC(CW)18/025 Moved, seconded, and CARRIED THAT Bylaw No. 3164 be read a third time.
9. Adjournment Mayor Clay adjourned the meeting at 10:11pm.
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